ITB_2025-0416_Addendum_1.pdf

Melbourne Orlando International Airport Page 1 of 2 Taxiway A Rehabilitation – Phase 2

AVCON, Inc.

May 2, 2025 Addendum 1

ADDENDUM 1

Airport:

Project:

RFP No.

Date:

Melbourne Orlando International Airport (MLB)

Taxiway A Rehabilitation – Phase 2

ITB 2025-0416

May 2, 2025

The purpose of this Addendum is to provide the following clarifications, changes, modifications and/or additions to the solicitation documents. This Addendum is an integral part of the Solicitation/Contract Documents.

Bid Due Date Remains Unchanged 2:00 P.M., EST, Tuesday, May 20, 2025

Attachments

Pre-Bid Meeting Minutes and Sign-In Sheet

Specification Changes None.

Plan Changes None.

Questions

1. This project calls for LIMEROCK BASE COURSE, will FDOT certified Coquina Base work?

Response: No.

2. Any grooving is required on this project?

Response: No.

3. Will the airport provide the lighted X’s or is the contractor responsible for supplying these?

Response: The Airport will provide the lighted X’s. It is contractor’s responsibility to maintain the lighted X’s (bulbs, generator etc.)

4. Is glass beads required for temporary markings?

Melbourne Orlando International Airport Page 2 of 2 Taxiway A Rehabilitation – Phase 2

AVCON, Inc.

May 2, 2025 Addendum 1

Response: Yes. Half application of beads will be required.

All other terms and conditions remain unchanged.

END OF ADDENDUM NO. 1

Melbourne Airport Authority One Terminal Parkway, Suite 220, Melbourne, FL 32901 USA 321.723.6227 www.mlbair.com

PRE-BID MEETING MINUTES Thursday, April 24, 2025 @ 10:00 AM

PROJECT: Taxiway A Rehabilitation Project – Phase 2

LOCATION: Melbourne Airport Authority Board Room

AGENDA

Meeting minutes are shown in blue text.

1) Introductions

a) Sign in sheet - please sign in – attached to the meeting minutes

b) Melbourne Airport Authority

c) Design Team –AVCON and Airport Engineering Company.

2) Proposals due Tuesday, May 20, 2025 @ 2:00 PM - EST.

a) Turn in proposals to the receptionist on the second floor at the Executive offices.

b) DO NOT turn in proposals to anyone on the ground level.

c) This is a public bid opening. Bids will be opened and read aloud.

d) Verify that you have all the required attachments included with your bid.

e) Bids will be read and only the bid bond will be verified at the time of the bid opening.

f) If proposals are not typed, make sure they are legibly written.

g) Owner reserves the right to award any bid schedule.

h) For our convenience, please place tabs on the bid form and the bid bond.

3) Review IFB

a) This Pre-Bid is non-mandatory.

i) All Bidders must have visited the site prior to bidding or will be disqualified. Site visit is

MANDATORY.

ii) Escorted visits can be arranged through Summer L. Wyllie-Vitt.

iii) All bidders must register with Summer L. Wyllie-Vitt swyllie-vitt@mlbair.com

b) Proposal package available through the Procurement Manager – Summer L. Wyllie-Vitt. Bidders may visit the site on Tuesday, Wednesday, or Thursday between 10:00 AM – 3:00 PM. Last day to visit the site is May 8, 2025.

c) 5% Bid Bond required. Standard AIA form acceptable.

d) READ the entire Package. No changes allowed.

e) READ the Contract. Modified AIA A101-2007 Standard Form of Agreement with a Stipulated Sum.

f) A 100% Public Construction Bond (Payment and Performance) is required upon award.

g) Depending on funding and Contractor’s mobilization requirements, the project will start on

November 2025.

h) The contract will be awarded to the qualified bidder with the lowest total bid amount for all bid schedules combined.

i) Bidders must hold bids until November 2025.

j) See individual phasing durations on Sheet G100.

k) MLB Airport reserves the right to award any bid schedule or combination of bid schedules in any order.

l) Liquidated damages may apply. Refer to GP Section 80. LD’s per phase.

m) Last day for questions – Friday, May 9, 2025 by 5:00 PM

n) Addenda – Issue date to be determined as required. All will be sent via e-mail. Last Addendum will be issued shortly after May 13, 2025. Check with Summer L. Wyllie-Vitt before submitting bids.

o) Sample contract is provided in the bid documents – no modifications are anticipated by the Owner.

4) Proposal Questions

a) All questions are to be directed to Summer L. Wyllie-Vitt. via e-mail: swyllie-vitt@mlbair.com

b) Questions submitted within the specified time frame will be answered in an Addendum.

c) Do not contact the Designer, Airport Staff or Board Members.

5) General Information

a) Badging will be required as the project is wholly within the airport Air Operations Area (AOA).

i. The badging process is approximately 4 weeks. The contractor shall plan accordingly.

ii. This project is in the AOA which requires badge or escort by badged personnel for access.

iii. New badge fee is $77

iv. Badge renewal fee is $35

b) Contractor is responsible for overall job safety and MOT requirements.

c) Owner Direct Purchase orders may be applied for major purchases.

d) This is a federally funded project, therefore items such as certified payrolls, Davis Bacon wage rates, and Buy American preferences apply.

e) The DBE goal is 10%.

6) Phasing

a) See phasing plan for each phase. The contractor will be allowed to work within the RSA from

8:00pm to 6:00am at night. Night work within the RSA is required for Phases 2.1A, 2.2A, 2.3A, 2.4A, 2.5A.

b) Contractor shall furnish crossing guards at various points to monitor and communicate on the radio to cross construction traffic on active taxiways. Responsibilities of this person also includes keeping operational areas clean of debris and FOD. Contractor to provide sufficient amount of 2-way airfield radios to crossing guards.

c) All crossings to be maintained clean throughout the construction.

d) Temporary access route will be completed for Phase 2.4 and Phase 2.5 before Phase 2 begins.

e) Yellow Taxiway Closure Marker – provided by the contractor. Check plans for how many needed.

f) Lighted X’s will be provided by the airport, contactor will be responsible for setting up the lighted

X’s for runway closures. Contractor will be responsible for maintaining the lighted X’s. Fuel, bulbs, oil etc. Please check upcoming addendums for lighted X procedure changes.

7) Technical Items

a) Review milling depth and new asphalt depth.

b) New paved shoulders 4” asphalt over 6” limerock.

c) New edge lights, new conductor, new airfield signs, new conduit, new home run.

d) Moving the centerline over in portions of the project.

e) Tree clearing

f) Gopher tortoise removal will be necessary (not in this contract).

g) Contractor to haul all millings off site.

h) Cracks extending to the revealed milled surface will be sealed.

i) Earthwork and drainage improvements are required within the ditches and the taxiway safety area.

Excess dirt to be hauled offsite? Please check addendums for changes.

j) Edge lighting must be restored along with temporary application of centerline paint and runway hold position markings prior to the re-opening at the end of each phase. Contractor is responsible for working with the airport and the engineer for temporary jumper plans per phase. Electrical

Engineer will work with the contractor for jumpers at each phase limit.

8) Schedule

a) Upon the NTP, Phase 0 will be 60 day mobilization and logistics period prior to commencement of work for material procurement, haul roads, badging, etc.

b) Anticipated schedule is NTP October 2025, project commencement December 2025.

9) Questions & Answers

a) The construction cost estimate will be provided in the Addendum.

b) All questions are included in Addendum 01

10) Site Visit