ITB-029-25 Motorcycles Addendum 1.pdf

FLHSMV-ITB-029-25

Motorcycles

Addendum No. 1 November 5, 2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the ITB are shown in underlined text; deletions are shown in stricken text. All terms and conditions of the ITB, not modified by Addendum No. 1, shall remain in full force and effect.

Item No.1

ATTACHMENT A, CALENDAR OF EVENTS, of FLHSMV-ITB-029-25 is hereby revised as follows:

ACTIVITY DATE/TIME LOCATION

Solicitation Issued by the Department October 22, 2024

Electronically Posted Vendor Information Portal

Deadline for Receipt of Written Inquiries

October 29, 2024, at 3:00 P.M., Eastern

Time

All questions and/or proposed changes to the solicitation must be submitted, via email only, to the Procurement Officer.

JoleyOwens@flhsmv.gov

Anticipated Date for Department Responses to

Contractor Questions November 12 5, 2024* Electronically Posted

Vendor Information Portal

Deadline for Receipt of Bids

December 3 November 19, 2024, at 2:00 P.M., Eastern

Time

By Electronic Mail Electronic Address provided in

Section 4.0 of the ITB

Opening of Bids December 3

November 19, 2024, at 2:30 P.M., Eastern

Time

Conference call info:

Toll Free: 1-888-585-9008

Conference Room Number:

263-484-523

Anticipated Posting of Notice of Intent to Award December 10, 2024*

Electronically Posted Vendor Information Portal https://vendor.myfloridamarketplace.com/ mailto:JoleyOwens@flhsmv.gov

Item No. 2

Section 3.1 of the ITB is hereby revised as follows:

3.1 Price Sheet Instructions

The Bidder must submit a completed electronic copy (Excel) version and a signed pdf copy ATTACHMENT E, PRICE SHEET as provided by the Department, to be considered for award. Hardcopy/paper submissions will not be accepted, EMAIL

ONLY.

A. The Bidder shall provide a Base Price for a 2024 or newer motorcycle in the yellow cell of ATTACHMENT E, PRICE SHEET below the words “Base Price”. The Bidder shall also provide a Price Per Item in each yellow cell of ATTACHMENT E, PRICE SHEET below the words “Price Per Item” for all items listed in options to determine the “Options Total Price”. The Bidder shall also provide in the respective yellow cells of ATTACHMENT E, PRICE SHEET the following:

1. The number of “Labor Hours” below the words “Labor Hours” required to install each of the separate items listed in “Options – Component Equipment”;

2. A Price Per Item in each yellow cell of ATTACHMENT E, PRICE

SHEET below the words “Price Per Item” for each of the separate all items listed in “Options – Component Equipment”, options to determine the “Options Total Price”;

3. A “Total Labor Cost to Install ALL Options – Component Equipment” for the total labor cost for installation of all the items listed in “Options

– Component Equipment”;

4. A “Per Hour Labor Cost for Installation of Component Equipment” for the cost per hour for the installation of each of the separate items listed in “Options – Component Equipment” and for the installation of all other catalog items not listed in “Options – Component Equipment”;

5. A “Shipping/Delivery Cost (at the Department’s discretion)”; and

6. The “Percentage Discount” for a percentage discount, greater than or equal to 15 percent, off the retail price of all other catalog items not listed in “Options – Component Equipment” on the Price Sheet.

Failure to provide a Base Price for the motorcycle together with all the information required in each yellow cell of the Price Sheet may deem the Price Sheet non-responsive.

B. If bidding on the Harley-Davidson, Bidders shall utilize the tabs marked “Harley-Davidson Initial Term” (Tab 1) and “Harley-Davidson Renewal Term” (Tab 2). If bidding on an approved Equivalent motorcycle (see Section 2.1 of ATTACHMENT B, SCOPE OF WORK), Bidders shall utilize the tabs marked “Equivalent Initial Term” (Tab 3) and “Equivalent Renewal Term” (Tab 4).

C. The Bidder shall use legible handwriting, if applicable, when completing the price sheet(s).

D. All price sheet calculations will be verified for accuracy by the Department.

If mathematical error(s) in a Bidder’s Price Sheet calculations are identified, Base Price, and Options Total Price, and Total Labor Costs to Install ALL Options – Component Equipment submitted by the Bidder will be used to determine the “Initial Term Subtotal”, “Renewal Term Subtotal”, and “Grand Total Price” for that Bidder, unless determined otherwise by the Department.

The “Initial Term Subtotal”, “Renewal Term Subtotal”, and “Grand Total Price” on the Price Sheet will be final based on Department verification. Department-corrected price sheets will be made available upon written request to the Bidder as permitted by state law.

E. Shipping and Delivery

In accordance with subsection 672.319(1)(b), F.S., Bidders must include shipping (i.e., free on board (F.O.B.) destination/inside delivery) cost on ATTACHMENT E, PRICE SHEET. Please refer to ATTACHMENT B, SCOPE OF WORK, Section 6.0, Packing, Shipping and Delivery for more information.

F. The Department will not agree to caveat language for pricing within ATTACHMENT E, PRICE SHEET. A bid submittal that includes caveat language for pricing will be viewed as a conditional bid and the Department will reject the Bidder’s bid submittal. (See, also subsection 3.4, Non- Responsive Bids, Non-Responsible Bidders, below.)

G. ATTACHMENT E – PRICE SHEET, shall be labeled and tabbed separately and should be included with the original copy of the submission.

H. The prospective Contractor shall provide additional items that have not been included in ATTACHMENT E, PRICE SHEET, at a minimum of fifteen percent (15%) discount off retail pricing from the prospective Contractor’s current published catalog.

Item No. 3

Section 3.0, Quantities, of ATTACHMENT B, SCOPE OF WORK, of FLHSMV-ITB- 029-25 is hereby revised as follows:

3.0 Quantities

Initially, the Department intends to purchase approximately twelve (12) motorcycles in the first year and quantities based on needs thereafter. The Department reserves the right to order either the Harley-Davidson Road King as needed (or equivalent alternate motorcycle(s), if such motorcycle(s) are approved by the Department through the question and answer process in Section 2.2 of the

ITB).

The motorcycles purchased during the first year will be equipped with all the component equipment listed in the chart in Section 2.1, Technical Specifications.

In each year thereafter, the Department reserves the right to specify the individual items of component equipment listed in Section 2.1, Technical Specifications (or other catalog items not listed in Section 2.1, Technical Specifications), which must be installed on the motorcycles to be purchased.

The estimated quantities of motorcycles and the component equipment for each motorcycle are subject to change depending on the legislatively approved budget and Department needs. The Contractor should be prepared, therefore, to provide increased or decreased numbers of items during any contract year.

Item No. 4

The first paragraph of Section 5.0, Warranty, of ATTACHMENT B, SCOPE OF WORK, of FLHSMV-ITB-029-25, is revised as follows:

The Contractor shall provide an original manufacturer’s warranty against defects in material, workmanship and mechanical function for each Harley -Davidson Road King motorcycle unit (or equivalent alternate motorcycle(s), if such motorcycle(s) are approved by the Department through the question and answer process in Section 2.2 of the ITB). The manufacturer’s warranty shall be in effect for the duration of the Department’s ownership (from receipt of delivery by the Department) and shall be inclusive of all shipping costs related to repair or replacement of a Harley-Davidson Road King motorcycle unit (or equivalent alternate motorcycle(s), if such motorcycle(s) are approved by the Department through the question and answer process in Section 2.2 of the ITB). The manufacturer’s warranty does not apply to normal wear and tear of any parts.

The manufacturer’s warranty is not transferable to any other person, company, or organization.

Item No.5

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 10/29/2024 from Alligator Alley Harley-Davidson

1.

Question:

We are intending to submit a bid for the above reference ITB. However, we need calification on section 5.0, Warranty.

Harley-Davidson Police Motorcycles carry a 3 year/60,000 Manufacturer's warranty. We just want to be clear that the warranty is in place as described above, once the warranty expires whether by time or mileage, all repairs are the Departments responsiblity.

Answer:

The Department has revised the language pertaining to the warranty in Section 5.0, Warranty, of ATTACHMENT B, SCOPE OF WORK, of FLHSMV-ITB-029-25. Please see Item No. 4 above.

Question(s) received on 10/29/2024 from Teddy Morse’s Harley-Davidson

2.

Question:

On Attachment E – Price Sheet there is a line for per hour labor cost but no line for the total amount of hours for the total labor cost for the installation of the parts.

Answer: The Department has revised the ATTACHMENT E, PRICE SHEET and replaced it in its entirety. Please see Item No. 6 below.

Item No.6

Attachment E, PRICE SHEET is revised and hereby replaced in its entirety with, ATTACHMENT E, PRICE SHEET, revised November 5, 2024.

Questions and Answers