ITB 00002481 Refurbishment and Storage Services for Cast Iron Columns.pdf

Date: January 27, 2025

City of Portland, Oregon ITB No. 00002481 Invitation to BID for Refurbishment and Storage Services for Cast Iron Columns

PROPOSALS DUE:

February 18th, 2025

By 4:00 P.M. Pacific

MEETING NOTICE:

A non-mandatory pre-proposal meeting is scheduled for this ITB.

Meeting Date: February, 4th 2025

Location: 910 NE Martin Luther King Jr Blvd 97232

Time: 10:00 AM

The non-mandatory pre-proposal meeting is being held to allow the bidders to see the supply and the building that they are in. The building is not open to the public or proposers outside of this meeting.

Some areas of the building may have limited lighting, it is recommended that attendees bring a headlamp and/or flashlight for better visibility.

SUBMITTAL INSTRUCTIONS:

Submit proposals electronically by uploading the required proposal documents below to the City’s

Procurement Services vendor portal, BuySpeed found at: https://procure.portlandoregon.gov/. Refer to

Attachment 8within this solicitation for instructions on how to upload proposals.

REFER ALL QUESTIONS TO:

(Axkana Rios-Martinez), Procurement Specialist

Bureau of Revenue and Financial Services, Procurement Services

Phone: (503) 341-0310

Email : Axkana.Rios-Martinez@portlandoregon.gov

SECTION 1 INTRODUCTION

1.1 Background

Darcelle XV Plaza is the site of the downtown park formerly named O’Bryant Square. It was renamed in

2023 to Darcelle XV Plaza, to honor the lasting impact of Walter Cole, the visionary who transformed drag entertainment and provided a safe haven for people of all gender identities and sexual orientations. The renaming represents a crucial step towards inclusivity, recognition, and respect for Portland's LGBTQ2SIA+ community. Situated in Downtown Portland, within the Midtown Blocks that link the North and South Park

Blocks along the Green Loop, Darcelle XV Plaza is poised to have a positive and lasting impact on the community.

Portland Parks and Recreation (PP&R) has hired NNA Landscape Architecture to design Darcelle XV

Plaza, in partnership with The Center for Public Interest Design (CPID) affiliated with Portland State

University (PSU) and Downtown Portland Clean & Safe (C&S). C&S will be programming lead and provide enhanced security and site cleaning for the park’s interim phase. In partnership with Prosper Portland, the design team has recognized the opportunity to display long stored cast iron artifacts for the public’s appreciation and education of the City’s architectural historic heritage and has therefore produced plans for the inclusion of these restored pieces into the park’s design. It’s use at this park also provides a unique opportunity to tell the story of some of the most prominent LGBTQ+ historic preservationists in Portland.

Use of the Cast iron at the plaza is also widely supported by the public, the Architectural Heritage Center, and Prosper Portland.

1.2 Scope of work

Timeline need columns cleaned, refurbished, and painted by August 2025. Vendor retrieves from materials from storage for restoration off-site and holds until August 2025. Vendor would then install restored works at new downtown Portland park, in coordination with the Park Construction General

Contractor.

See Attachments ‘5 through ‘7’ for a more detailed description.

Attachment 5 HISTORIC CAST IRON REHABILITATION SCOPE OF WORK

Attachment 6. DRAWINGS – CAST IRON COORDINATION PLAN (PLAZA DRAWING)

Attachment 7. HISTORIC CAST IRON PRESERVATION BEST PRACTICES

1.3 Technical Requirements

The selected vendor for the refurbishment of the 12 cast iron columns must demonstrate proven expertise in restoring each column. Additionally, the vendor must provide a reliable storage solution that protects the refurbished columns from damage and deterioration until their scheduled use in August 2025.

1.4 General Requirements

All specified equipment shall be purchased new directly from the manufacturer or an authorized distributor. This equipment will be used for the City of Portland or any other government agency doing business with the City of Portland. All orders shall include an original packing list directly from the shipper.

1.5 Product/Service Specifications

The Products provided by the Successful Contractor must adhere to the following specifications:

SECTION 2 GENERAL REQUIREMENTS AND INSTRUCTIONS TO BIDDERS

All bids are subject to the provisions and requirements of the Oregon Revised Statutes and the Portland

City Code (PCC), including PCC 5.33.

2.1 Bid Preparation

2.1.1 Bid Format

Bids must be submitted on the format provided in the Invitation to Bid.

2.1.2 Conformance to Bid Requirements

Bids must conform to the requirements of the Invitation to Bid. All necessary attachments

(residency statement, bid bond, references, descriptive literature, etc.) must be submitted with the bid and in the required format. Bid prices must be for the unit indicated on the bid.

Failure to comply with all requirements may result in bid rejection.

2.1.3 Conflict of Interest

By submitting a bid, a Bidder certifies that no officer, agent or employee of the City has a pecuniary interest in this Agreement has participated in preparation of the proposal or resulting Agreement, that the proposal was made in good faith without fraud, collusion, or connection of any kind with any other Offeror of the same proposals, and that the Offeror is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

2.1.4 Cost of Bidding

This invitation to bid does not commit the City to pay any costs incurred by any Bidder in the submission of a bid, or in making necessary studies or designs for the preparation thereof, or for procuring or Contracting for the items to be furnished under the invitation to bid.

2.1.5 Use of Brand or Trade Names

Any brand or trade names used by the City in bid specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition. Bidders may submit bids for substantially equivalent products to those designated unless the Invitation to Bid provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to purchaser's approval.

2.1.6 Product Identification

Bidders must clearly identify all products bid. Brand name and model or number must be shown. The City reserves the right to reject any bid when the product information submitted wit the bid is incomplete.

2.1.7 Fob Destination

BID PRICES MUST BE F.O.B. DESTINATION FREIGHT PREPAID AND ALLOWED with all transportation and handling charges paid by the Bidder.

2.1.8 Exceptions

Any deviation from solicitation specifications, terms and conditions may result in bid rejection.

2.1.9 Delivery

Delivery time must be shown in number of calendar days after receipt of order.

2.1.10 Signature on Bid

Bids must be signed by an authorized representative of the Bidder. Signature on a bid certifies that the bid is made without connection with any person, firm or corporation making a bid for the same goods and/or services and is in all respects fair and without collusion or fraud. Failure to sign is cause for bid rejection.

Signature on a bid also certifies that the Bidder has read and fully understands all solicitation specifications, terms and conditions. No consideration will be given to any claim resulting from bidding without comprehending all requirements of the Invitation to Bid

2.1.11 Bid Modification

Bids, once submitted, may be modified in writing before the time and date set for bid closing. Any modifications shall be prepared on company letterhead, signed by an authorized representative, and state that the new document supersedes or modifies the prior bid. Modification must be clearly marked "Bid Modification”. Bidders may not modify bids after bid closing time.

2.1.12 Bid Withdrawals

Bids may be withdrawn in writing on company letterhead signed by an authorized representative and received by the Procurement Services prior to bid closing time. Bids may also be withdrawn in person before bid closing time upon presentation of appropriate identification.

2.1.13 Late Bids

Sealed bids must be received and time-stamped by Procurement Services prior to bid due time on the bid due date. Late bids will not be considered for award.

2.2 City Sustainability Objectives

The City has a history of striving to be more sustainable in its operations and planning. Starting with the City’s Sustainable City Principles (1994) the City has established a variety of policies to guide its work on sustainability, including: the Sustainable Procurement Policy, Green Building Policy, Local

Action Plan on Global Warming, and the Stormwater Management Manual (to view these and related

City policies, go to the Portland Policy Documents Website:

http://www.portlandonline.com/auditor/index.cfm?c=26818.

As applicable to City procurement, these policies guide the City to buy products and services that reduce the City’s negative environmental and social impacts. While specific goals vary, the City’s sustainability objectives tend to focus on: reducing energy use; reducing air, water, and land pollution; building and maintaining high-performance green buildings; reducing the use of materials toxic to the environment and human health; utilizing resources efficiently, including the use of renewable, reusable and recycled materials; utilizing minority-owned, small, and/or local businesses;

preserving or enhancing biodiversity; and maintaining fiscal health in the short and long term. As such, the City seeks to do business with firms that will actively contribute to the City’s sustainability objectives.

http://www.portlandonline.com/auditor/index.cfm?c=26818

2.3 Addenda to Plans or Specifications

If, in the opinion of the Chief Procurement Officer, additional information or interpretation should be provided, an Addendum will be made available to all known specification holders. Any Addendum will be issued seventy-two (72) hours or more before the scheduled closing time for submitting bids, not including Saturday, Sunday, and legal holidays. The City shall post all Addenda on the

Procurement Services website. Failure of the Bidder to exercise due diligence to receive or obtain such Addenda shall not excuse the respondent from compliance therewith if awarded the contract.

2.4 Oral Instructions

Oral instructions or information concerning the ITB documents or the project given out by officers, employees, or agents of the City to prospective Bidders are not binding unless confirmed by

Addendum.

2.5 Questions or Clarifications

It is the Bidder’s responsibility to ask questions, request changes or clarifications, or inform the City of Portland, Procurement Services if it believes the language, specifications or requirements of this

ITB are ambiguous, contradictory, or have other problems. Unless a different time is provided in the

ITB, questions received less than seven (7) calendar days prior to the date bids are due may not be answered Clarifications of any provision of the solicitation document are binding only if the City amends the solicitation document by Addendum.

2.6 Bid Opening

Bids will be publicly opened at the scheduled opening time stated in the Solicitation. Award decisions will not be made at the bid opening.

2.6.1 Bid Evaluation and Award

Multiple awards will be made to the lowest responsive and responsible Bidders according to the Invitation to Bid

2.6.2 Evaluation Criteria

Bids will be awarded based upon the evaluation criteria in the Invitation to Bid and in accordance with Section 5.33 of City Code.

2.6.3 Reciprocal Preference

In determining the "lowest responsible Bidder”, the City will add a percent increase to each out-of-state Bidder's bid price which is equal to the percent given to local Bidders in that

Bidder's home state. For example, if the "lowest responsible Bidder" is from a state that grants a 10 percent preference to local Bidders, the City will add 10 percent to that Bidder's price when evaluating the bid. Reciprocal preferences may be viewed at:

https://www.naspo.org/research-and-innovation/state-preference-repository/

2.6.4 Local Contracting

For the purchase of goods and services less than $150,000, the City shall solicit price quotation and proposals and ultimately purchase from those businesses located within the https://www.naspo.org/research-and-innovation/state-preference-repository/

City of Portland who meet all state and local contracting requirements, including having a current business license, being current on the City’s Business Tax account (BLT) or current on a payment plan formally approved by the City unless other circumstances, such as lack of available contractors or unreasonable prices, require the City to make purchases elsewhere.

2.6.5 Delivery

Ability to meet the City’s required delivery date shall be used to determine responsiveness.

Cash Discounts: Cash discounts will not be considered for award purposes unless stated in the bid documents.

2.6.6 Payment

The City’s standard payment term is Net 30 days. Bids which require payment in less than

30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

It is the City’s policy to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. To initiate payment of invoices, vendors shall execute the City’s standard ACH Vendor Payment Authorization Agreement which is available on the City’s website at: https://www.portland.gov/sites/default/files/2019-

09/achvendorpaymentauthorizationagreement.pdf

Upon verification of the data provided, the Payment Authorization Agreement will authorize the City to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be in United States currency.

2.6.7 Bid Rejection

The City reserves the right to reject any and all bids.

2.6.8 Cancellation

The City reserves the right to cancel this solicitation at any time without award.

2.6.9 Bid Results

Bidders who receive awards will be notified of bid results via the Procurement Services website; unsuccessful Bidders will not be directly notified. Bid results are available by phone or email.

https://www.portland.gov/sites/default/files/2019-09/achvendorpaymentauthorizationagreement.pdf https://www.portland.gov/sites/default/files/2019-09/achvendorpaymentauthorizationagreement.pdf

SECTION 3 SUPPLEMENTAL REQUIREMENTS

3.1 Product/Service Delivery:

Bid shall be delivered and installed to Darcelle XV Plaza in late summer of 2025 – No earlier than

August 1, 2025. Coordination with Plaza construction general contractor will be coordinated by

Owner’s Rep.

3.2 Intergovernmental Co-Operative Purchasing

The Bidder awarded the contract agrees to extend identical prices and services under the same terms and conditions to all public agencies. Quantities stated herein reflect the City of Portland usage only. Purchases from other agencies do not affect the Contactor’s obligation to the City of

Portland. Other agencies will execute their own Contracts with the Bidder. The successful Contractor shall provide quarterly usage reporting of the City of Portland and that of other public agencies. Any

Bidder, by written notification included with their bid, may decline to extend the prices and terms of this bid to any and/or all other public agencies.

3.3 Additional Purchases

The City reserves the right to purchase additional equipment [or materials] beyond the quantities stated in the bid documents at the same prices submitted by the Bidder. Price increases may be allowed but shall not exceed the Consumer Price Index (CPI) CPI-W West Region or CPI-U West index based upon the most current CPI available at the time the order is made. Such additional purchases are not guaranteed and will be made at the City’s sole discretion.

3.4 Preparation of Bids

3.4.1 Pre-Bid Meeting

This is a non-mandatory pre-bid meeting therefore; bid submission will not be contingent upon attendance at this meeting. The City of Portland will make reasonable accommodation for people with disabilities. Please notify us no less than five (5) business days prior to the event by phone at 503-341-0310 the City’s TTY at 503-823-6868, or the

Oregon Relay Service at 1-800-735-2900.

3.4.2 Intent Of Specifications

The intent of these specifications is to provide the City with fully refurbished, cast iron columns along with the storage solutions to safeguard the refurbished items until they are needed by the City. Bidders shall include in their bids all costs for all labor, equipment and materials necessary to ensure that the refurbishment, storage and permanent installations of quality while fully functioning, and timely, regardless of any apparent omission of any particular component of these specifications.

3.5 If it appears the City omitted an important component of any item identified in this bid, the Bidder shall bring that matter to the attention of the City during the period of time available for requesting clarification as indicated in Section 2.5 Questions or Clarifications

, The specifications in this ITB will be part of the Contract between the City and the successful Bidder(s).

3.5.1 Silence Of Specification

The silence or omission of the specifications as to any detail means that only the best commercial practices are to prevail in this ITB and resulting Contract; only materials and workmanship of first quality are to be used.

3.5.2 Taxes

Taxes, whether State or Federal, shall not be included in the bid prices. A tax exemption certificate will be provided by the City on request.

3.6 Submission of Bids

3.6.1 Bid Submittal

By submitting a bid, the Bidder agrees to furnish any and all equipment, supplies and/or services required by the ITB, at the prices quoted, pursuant to all requirements and specifications as contained therein.

If the intent of the Bidder is not clearly identifiable, the interpretation most advantageous to the City will prevail. All bids must be on the form furnished by the City, or it may be rejected by the City. The omission of such items as delivery dates, or any other required information may cause the offer to be considered non-responsive.

3.6.2 Bid Prices

The Bid price includes the cost to obtain all permits and licenses that may be required to perform the services required for the Contract. Submit unit or hourly prices if requested.

All prices quoted shall include all packing, handling, shipping charges, and the warranty provisions and requirements as listed in these specifications, FOB delivered and unloaded at the designated location(s). If assembly is required, offered prices shall include all costs associated with delivery, assembly, set-up and proper disposal of packaging materials.

The offer price shall be exclusive of any sales, purchaser, or consumer tax.

The prices submitted shall be firm during the Contract period Submit unit prices if requested.

Bid prices shall remain valid for Sixty (60) calendar days from bid opening unless otherwise indicated within the ITB. If the bid is accepted, prices shall remain firm for the specified

Contract period.

3.6.3 Bid Bond

A bid bond is not required.

3.6.4 Execution Of Contract

The Bidder to whom award is made shall execute and return the Contract in the required number of copies, and shall furnish all required bonds and insurance certificates satisfactory to the city within twenty (20) days after the Bidder receives the Contract.

3.6.5 Failure To Execute Contract

Failure on the part of the Bidder to whom the Contract is awarded to execute the Contract and deliver the Contract, all required bonds and insurance certificates within the time required permits the City to cancel the award of the Contract and charge Bidder for the difference in price between its bid and that of the next lowest responsible bidder.

SECTION 4 STANDARD TERMS AND CONDITIONS FOR CITY OF PORTLAND CONTRACTS

PLEASE SEE ATTACHMENT 4 SAMPLE CONTRACT

SECTION 5 ATTACHMENTS

1. REPRESENTATIONS, CERTIFICATIONS

2. BID SCHEDULE

3. NON-COLLUSION AFFIDAVIT

4 STANDARD GOODS AND SERVICES SAMPLE CONTRACT

5. HISTORIC CAST IRON REHABILITATION SCOPE OF WORK

6. DRAWINGS – CAST IRON COORDINATION PLAN (PLAZA DRAWING)

7. HISTORIC CAST IRON PRESERVATION BEST PRACTICES

ATTACHMENT 1

REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS

[This form must be submitted with bid]

OFFER DATE

OFFEROR NAME

OFFEROR DOING BUSINESS AS

OFFEROR ADDRESS

AUTHORIZED REPRESENTATIVE NAME

AUTHORIZED REPRESENTATIVE TITLE

AUTHORIZED REPRESENTATIVE PHONE

AUTHORIZED REPRESENTATIVE EMAIL

AUTHORIZED REPRESENTATIVE MAILING

ADDRESS

AUTHORIZED REPRESENTATIVE SIGNATURE

NAME OF LOCAL REPRESENTATIVE

LOCAL REPRESENTATIVE PHONE

LOCAL REPRESENTATIVE EMAIL

CITY OF PORTLAND BUSINESS LICENSE TAX

ACCOUNT #

STATE OF OREGON REGISTRY NUMBER

FEDERAL TAXPAYER IDENTIFICATION NUMBER

(TIN)

TYPE OF ORGANIZATION Sole proprietorship;

Partnership;

Corporate entity (not tax-exempt);

Corporate entity (tax-exempt);

Government entity (Federal, State, or local);

Other:

COMMON PARENT Offeror is not owned or controlled by a common parent:

Name and TIN of common parent:

Name:

TIN:

RESIDENT BIDDER

All Offerors must state whether or not they are an Oregon resident Bidder as defined in ORS 279A.120, a resident Offeror is one who has paid unemployment taxes or income taxes in the State during the twelve (12) calendar months immediately preceding bid submission, has a business address in Oregon, and has stated in their bid to be a resident bidder.

Offeror is a Resident Bidder Offeror is not a Resident Bidder State of Residence:

BID SCHEDULE

FOR

CITY OF PORTLAND SOLICITATION NO. 00000###

[This form must be submitted with bid]

The Offeror represents and certifies as part of the following bid:

The undersigned having full knowledge of the specifications for the item(s) listed herein offers and agrees that this bid shall be irrevocable for at least sixty (60) calendar days after the bid opening date and time, and if accepted shall furnish any and/or all items(s) at the prices offered, all required documents, licenses and certifications, guarantees, titles and warranties as required and deliver at the designated point(s) within the time specified in the schedule.

ITEM NO.

DESCRIPTION OF PRODUCT OR

SERVICE

ESTIMATED

QUANTITIES

(IF AVAILABLE)

UNIT

PRICE

EXTENDED

PRICE

Task 1: Relocate Cast Iron

Task 2: Clean, Rehabilitate, Prep, and Paint

Task 3: Collar Fabrication

3 .

Task 4:

Installation

Task 5: NW Naito/ NW Davis Column Swap

Task 6: Interim Storage through Sept. 2025

ATTACHMENT 2

OFFEROR (COMPANY) NAME:

NAME OF CONTACT FOR THE ABOVE PRICING:

DIRECT TELEPHONE NUMBER:

X Signature of Authorization for the above price and delivery as specified.

An Offeror submitting a bid certifies that no officer, agent or employee of the City who has a pecuniary interest in this bid has participated in preparation of the bid, that the bid is made in good faith without fraud, collusion, or connection of any kind with any other Offeror of the same call for bids, and that the Offeror is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

ATTACHMENT 3

NON-COLLUSION AFFIDAVIT

FOR

CITY OF PORTLAND SOLICITATION NO. 00000###

[This form notarized and submitted with bid]

STATE OF

COUNTY OF

I, , state that I am

(Printed Name) (Position/Title) of and that I am authorized to execute this affidavit

(Name of Firm) on behalf of this firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and the amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, offeror, or potential offeror, except as disclosed.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is an offeror or potential offeror, and the price(s), will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of this firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. (Name of Firm) , its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as described.

I state that (Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by THE CITY OF PORTLAND, OREGON in awarding the Contract(s) for which this bid is submitted. My firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from THE CITY OF PORTLAND, OREGON of the true facts relating to the submission of bids for this Contract.

Signature

Subscribed and sworn to before me on this _______ day __________ of _________ x

SIGNATURE OF NOTARY PUBLIC

MY COMMISSION EXPIRES________

Attachment 4

Standard Goods and Services Sample Contract

Included as a separate Attachment.

Attachment 5

Historic Cast Iron Rehabilitation SOW

Darcelle XV Plaza Project

Historic Cast Iron Rehabilitation Scope of Work – 10/16/2024

SECTION 1 INTRODUCTION

PP&R is seeking services for the moving, cleaning, rehabilitation, preparation and installation of up to twenty historic cast iron artifacts from storage to installation at the new Darcelle XV Plaza.

This work will be closely coordinated with the Darcelle XV Plaza Design team and General Contractor

(TBD).

SECTION 2 BACKGROUND

Darcelle XV Plaza is the site of the downtown park formerly named O’Bryant Square. It was renamed in

2023 to Darcelle XV Plaza, to honor the lasting impact of Walter Cole, the visionary who transformed drag entertainment and provided a safe haven for people of all gender identities and sexual orientations. The renaming represents a crucial step towards inclusivity, recognition, and respect for Portland's LGBTQ2SIA+ community. Situated in Downtown Portland, within the Midtown Blocks that link the North and South Park

Blocks along the Green Loop, Darcelle XV Plaza is poised to have a positive and lasting impact on the community.

2.1 Portland Parks and Recreation (PP&R) has hired NNA Landscape Architecture to design

Darcelle XV Plaza, in partnership with The Center for Public Interest Design (CPID) affiliated with Portland State University (PSU) and Downtown Portland Clean & Safe (C&S). C&S will be programming lead and provide enhanced security and site cleaning for the park’s interim phase (next 3-5 years).

2.2

2.3 In addition, the Design Team is working closely with the Portland Bureau of Transportation

(PBOT) to ensure that the design for Darcelle XV Plaza and adjacent Green Loop and Street

Plaza along SW 9th Avenue will be complementary.

2.4 The use of historic cast iron at this location provides a unique opportunity to tell the story of some of the most prominent LGBTQ+ historic preservationists in Portland. Cast iron at the plaza is also widely supported by the public, the Architectural Heritage Center, and Prosper

Portland.

SECTION 3 PROJECT DESCRIPTION

3.1 Historic Cast Iron

The Design team is working with Prosper Portland and the Architectural Heritage Center to acquire and reuse historic cast iron artifacts within the new Darcelle XV Plaza. The artifacts are pieces of historic building façade from the 1800’s that have been salvaged, stored, and preserved as part of a Prosper Portland program to preserve the historic elements of Old Town. The artifacts will be installed at Darcelle XV Plaza in and include up to 18 “Columns” and 1 “Arch”. The locations being:

• Gateway entry markers at up to three corners (6 Columns)

• Street frontage highlighting a rebuilt Smith and Watson building façade along 9th Avenue (10

Columns and 1 Arch),

• Community stage backdrop (2 Columns)

SECTION 4 PROJECT SCHEDULE

Scope of Work Anticipated Schedule*

Task 1: Relocate Cast Iron Spring 2025

Task 2: Clean, Rehabilitate, Prep, and Paint Summer 2025 – Fall 2025

Task 3: Collar Fabrication Summer 2025 - Fall 2025

Task 4: Installation Fall 2025

* Timeline is approximate, and dates should be estimated to achieve installation during the Fall 2025 in coordination with the General Contractor.

SECTION 5 SCOPE OF WORK

The following describes the proposed general scope of services for the project. The final scope, schedule and cost will be determined during the contract negotiations stage – but will need to be balanced with the overall project budget and schedule. The delivery of the refurbished elements will need to fall within the park construction window, as they will be ‘owner provided’ items for the Park’s General Contractor to coordinate for. The decision to proceed with each major task will be solely the decision of the PP&R Project

Manager (PM). The following tasks are anticipated to complete the work.

5.1 Task 1: Relocate Cast Iron

Currently, the 18 Columns and 1 Arch are in a warehouse in the Lloyd Neighborhood (“Warehouse”). PP&R will identify an additional column to be prepared and installed as a replacement for a column currently installed at N.W. Nation/N.W. Davis. The Warehouse includes a large garage door opening suitable for vehicular entry. The artifacts were moved to this location a few months ago with a forklift to stack rows of

Columns on top of each other. The Columns identified for use at Darcelle XV have been tagged with flagger tape, and several of them are currently sitting under other pieces not intended for PP&R’s use; so extraction of these pieces from the pile will be part of this scope of work. Of note, the Warehouse does not have access to power and the bidding contractor will have to provide their own lighting and required power options. (See Photos A-B)

The Columns vary in length (height when erect) from approximately 12 feet to 16 feet and are made of cast iron, making them extremely heavy, but also delicate. See Photo C for scale and varying height of similar

Columns. The Columns have been placed in storage for decades and have varying degrees of rust and deterioration. As the Design Team has been unable to view every side of each Column in their current location, the quality of each piece is not entirely known. A historic reference guide has been produced that shows the overall inventory and copies of this can be made available prior to bidding.

The Bidding Contractor will remove each Column from the stacks and lay them out in the Warehouse for

PP&R PM approval to relocate and rehabilitate. A member of the Design Team and PP&R PM will be on hand to identify and give approval to each piece for relocation. Include additional investigation of available cast iron to replace damaged columns in the Task 1 Scope.

As part of the bid, the Bidding Contractor will move, store and rehabilitate all of the artifacts at an alternative location or workspace provided by the contractor until installation (Prep Space).

Photo A. Columns identified in the warehouse for use at the new Darcelle XV are flagged.

Photo B. Design Team has identified the

Columns for relocation.

Photo C. Columns stand from approximately 12-

16 feet tall. The columns in this photo are from the same collection, rehabilitated and installed at

NW Naito and NW Davis.

Photo D. Ornamentation for the Columns may include ornate details and mascarons (faces).

5.1.1 Additional Ornamentation

It is anticipated that up to 4 Columns may have additional ornamentation (“Ornaments”) such as mascarons or other high relief sculpture (See Photo D). They had been previously detached from their parent Columns to preserve them from further damage and theft. The Architectural Heritage Center is in the process of identifying and locating the Ornaments. If they are available for use, the Bidding Contractor will relocate the Ornaments from storage in the Central Eastside to the Prep Space. Include pricing for these additional mascarons as a separate line-item in the bid.

5.2 Task 2: Clean, Rehabilitate, Prep, and Paint

Once relocated, the Contractor will clean and rehabilitate each Column for installation. The Contractor should clean each piece, taking care to maintain each piece’s historic integrity and uniqueness, bearing in mind the fragility of a century-plus old artifact. The Contractor should follow guidance for cleaning and restoring using the Historic Cast Iron Preservation Best Practice Materials (Attachment A). The Contractor shall provide a detailed work-plan for the restoration work to the owner for approval, as part of the bidding documents.

The Contractor will clean and attach any additional Ornaments to their parent Columns.

The Contractor will remove the Naito/Davis Column and clean and prepare them as needed. Within 1 week of contract signing, initiate coordination with PP&R to determine an acceptable time window for column removal from NE Davis/NE Naito.

The Contractor will prime and paint all Columns and Arch with a paint to be approved by PP&R:

• Gateway entry markers at up to three corners (6 Columns)

• Rebuilt Smith and Watson building façade along 9th Avenue (10 Columns and 1 Arch)

• Community stage backdrop (2 Columns)

• Replacement Column (1 Column)

5.3 Task 3: Collar Fabrication

The Contractor will fabricate Collars for each Column to affix them in place to site-installed support posts provided at the new Darcelle XV Plaza. The support posts and engineered footings will be by others. A precedent for this installation can be seen at NW Naito and NW Davis. See photos E-G. If this method is not preferred, the Contractor may propose an alternative installation method for approval.

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Photos E-F. Columns at the NW Naito/Davis installation are affixed to an I-beam with fabricated custom collars mounted and wrapped strategically.

Prior to fabrication, The Contractor shall provide a detailed shop drawing for review and approval. Provide drawings that are to-scale and clearly identify the structural post they will attach to as well as where on the artifact they will attach. Include details showing all connections and proposed hardware sizes and finishes for review. Bidder shall coordinate with the design team and General Contractor to design all required attachments as needed to secure columns to planned support posts. Structural Column details will be provided upon request. Request any information necessary to coordinate with the Park’s design for structural post size, lighting, electrical, and structural engineering.

5.4 Task 4: Installation

The Contractor will move the Columns and Arch to the Project Site and provide the capability to maneuver and install the columns on-site in coordination with the PP&R PM and general contractor. Support posts and footings will be provided by others in the General Contract. Bidder shall coordinate with the General Contractor to install all required attachments as needed to secure columns to support posts.

See Attachment B.

5.4.1 NW Naito/ NW Davis Column Swap

One Column for installation at Darcelle XV Plaza is not located at the Warehouse. It is currently installed at NW Naito and NW Davis and has been previously restored and painted. This is an essential piece that will hold up the Arch when installed at Darcelle XV Plaza. This scope includes:

1. The Contractor will remove the NW Naito/Davis Column from its current installation.

2. The Contractor will relocate, clean, refurbish as necessary, paint, and install the removed NW

Naito/Davis column at Darcelle XV Plaza.

3. The Contractor will replace this column at the NW Naito/Davis location, with a restored

Column (“Replacement”) from the collection that is part of this scope of work.

4. The Contractor will clean the Replacement, paint to match, fabricate and finish a new collar to visually match the in-place elements at NW Naito/Davis, and install at the NW Naito/Davis location.

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Attachment 6

Drawings

Included as a separate attachment.

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Attachment 7

Historic Cast Iron Preservation Best Practices.

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Attachment 8

Electronic Submittal Instructions