ISO203-24.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

Coll. No.

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

ISO203-24

Kimberly Schwinn 202-305-3730

COCO 100

COCO

321000101

Misc 400 First Street NW Washington DC 20534

UNICOR FPI CENTRAL ACCOUNTS PAYABLE

PO BOX 11849

LEXINGTON, KY 40578-1849

1620000169 See Section B

UNICOR FUNDS 15X4500 FUNDS SHALL BE OBLIGATED BY INDIVIDUAL DELIVERY ORDERS AND NOT BY THE CONTRACT ITSELF

Kimberly Schwinn

X

541513

12/07/2023

01/05/2024

2:00 PM

COCO

UNICOR, FPI CENTRAL OFFICE

400 1ST ST NW

WASHINGTON DC 20534-0004

UNICOR, FPI CENTRAL OFFICE

400 1ST ST NW

WASHINGTON DC 20534-0004

12/07/2023

UNICOR, FPI CENTRAL OFFICE

400 1ST ST NW

WASHINGTON DC 20534-0004

12/07/2023

35 M Ann Receip

PROJECT LOCATION IS AS FOLLOWS:

Awardee must have presence on Aberdeen Proving Grounds Base within 30 days to fulfill these contract requirements at the Contractor’s expense.

Solicitation is issued as a (1)-year base period with four (4) renewal one-year options (if exercised) fixed price, indefinite delivery, indefinite quantity.

SOLICITATION IS 100% SET-ASIDE FOR SMALL BUSINESS.

A. GUARANTEED MINIMUM FOR THE LIFE OF THE CONTRACT: $50,000.00

B. NOT TO EXCEED MAXIMUM FOR THE LIFE OF THE CONTRACT: $24.99M

C. THE NOT TO EXCEED MAXIMUM IS NOT A GUARANTEED AMOUNT

Pricing and Key Resume Name that corresponds to each CLIN position should be loaded and returned on the provided Excel attachment labeled: ISO203-24 - PRICING SPREADSHEET.

QUESTIONS PERTAINING TO THIS SOLICITATION WILL ONLY BE ADDRESSED IN

WRITING VIA EMAIL TO: Kimberly.Schwinn2@usdoj.gov

NO PHONE CALLS PLEASE.

QUESTIONS DEADLINE IS DECEMBER 13, 2023.

ALL QUESTIONS/ANSWERS WILL BE POSTED AT SAM.GOV VIA AN AMENDMENT

PRIOR TO BID CLOSING.

Vendors shall submit signed and dated offers either by email to Kimberly Schwinn, Kimberly.Schwinn2@usdoj.gov

Offers shall be submitted on the SF1449. OMB Clearance 1103-0018.

The date and time for receipt of proposals is Friday, January 05, 2024.

Offer must indicate Solicitation No. ISO203-24, time specified for receipt of offer, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any.

THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE

OFFEROR:

VENDOR'S SAM UNIQUE ENTITY NUMBER:______________________________

VENDOR'S POINT OF CONTACT: _____________________________________

12/7

DJU1620000169 Page 2 of 74

VENDOR'S TELEPHONE NUMBER: _____________________________________

VENDOR'S EMAIL ADDRESS: ________________________________________

VENDOR'S BUSINESS SIZE (i.e. SMALL, LARGE, ETC.): ________________ By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to award, during performance and through final payment of any contract resulting from this solicitation.

_______________________________________________ Signature

The Administrative Contracting officer is Kimberly Schwinn at Kimberly.Schwinn2@usdoj.gov

DJU1620000169 Page 3 of 74

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Item No. SUPPLIES OR SERVICE Quantity U/M UNIT PRICE AMOUNT IN US$ Delivery Date

00001 Asset Management- PM 1 EA 01/29/2024

Asset Management-Project Management

00002 Asset Management- PM 1 EA 01/29/2024

Asset Management-DPW Web Administrator

00003 Asset Management- GFEBS 1 EA 01/29/2024

Asset Management GFEBS Administrator

00004 Asset Management- FMS/G 1 EA 01/29/2024

Asset Management FMS/GFEBS Analyst

00005 Asset Management- FMS/G 1 EA 01/29/2024

Asset Management FMS/GFEBS Analyst

DJU1620000169 Page 4 of 74

00006 Asset Management- FMS/G 1 EA 01/29/2024

Asset Management FMS/GFEBS Analyst

00007 Asset Management- FMS/G 1 EA 01/29/2024

Asset Management FMS/GFEBS Analyst

00008 Work Order Management -F 1 EA 01/29/2024

Work Order Management - Project Manager

00009 Work Order Management -F 1 EA 01/29/2024

Work Order Management- FMS/GFEBS Analyst

00010 Work Order Management - F 1 EA 01/29/2024

Work Order Management- FMS/GFEBS Analyst

00011 Work Order Management - F 1 EA 01/29/2024

Work Order Management- FMS/GFEBS Analyst

00012 Work Order Management - F 1 EA 01/29/2024

Work Order Management- FMS/GFEBS Analyst

DJU1620000169 Page 5 of 74

00013 Inventory Management -PM 1 EA 01/29/2024

Inventory Management Project Manager

00014 Inventory Management - GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

00015 Inventory Management -GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

00016 Inventory Management -GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

00017 Inventory Management -GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

00018 Inventory Management -GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

00019 Inventory Management -GF 1 EA 01/29/2024

Inventory Management GFEBS Inventory

DJU1620000169 Page 6 of 74

Performance Work Statement (PWS)

Building and Equipment Life Cycle Management for Preventive and Demand Maintenance

Through Facility Management Support (FMS), General Fund Enterprise Business System (GFEBS)

Aberdeen Proving Ground (APG North & South) & Adelphi Laboratory Center (ALC) and Blossom Point Research Facility (BPRF)

DJU1620000169 Page 7 of 74

Table of Contents

INTRODUCTION

Background Objectives Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

DJU1620000169 Page 8 of 74

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

2.6.1 Project Support

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition

3.3 Contractor Manpower Reporting Application (CMRA)

3.3.1 Reporting Labor Hours

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

DJU1620000169 Page 9 of 74

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.3 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Contractor-Furnished Items

7.5.3. Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

DJU1620000169 Page 10 of 74

Introduction. This is a non-personal services contract to provide GFEBS and FMS management support. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide onsite GFEBS/FMS Support for the APG U.S. Army Garrison and its tenants for all Garrison locations, including APG North, APG South, Adelphi, Blossom Point and any of the smaller installation properties. This will involve managing and maintaining GFEBS and FMS database and all associated processes to ensure all Preventive Maintenance (PM) and Demand Maintenance (DM) maintenance is being captured, tracked, maintained, and reported accurately and completely for all equipment and buildings & structures. The contractor shall provide administration and expertise for meetings, presentations, and briefings. The contractor shall demonstrate knowledge and understanding of DPW processes to minimize the Government’s burden for extensive coordination and technical discussions. The contractor shall demonstrate an efficient and effective process/method to collect and to interpret data from various sources and organizations to complete the requirements entirely independent of the Government and other Government contractors. The contractor shall be required to manage GFEBS and FMS and any related processes in accordance with all U.S. Army regulations, standards, and guidelines. The contractor shall provide all personnel and supervision necessary to perform services as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

Background. Aberdeen Proving Ground (APG) is in Maryland and is spread-out in four locations to include APG North, APG South, Adelphi Laboratory Center, and Blossom Point and consists of approximately 75,580 acres and 1,702 buildings. The workforce has more than 23,000 military, civilian and contactor employees who are responsible for numerous technical achievements in military intelligence, medical research, engineering, and computer technology.

There are approximately 2,000 resident family members. APG - Directorate of Public Works (DPW) operates and maintains facilities, structures, utilities, roads, land, and all of the related equipment located on APG. DPW currently has inventoried approximately 4,445 facilities, structures, utilities, and land, identified by over 30,000 separate locations with over 65,000 pieces of equipment. DPW provides the following programs and services: facility operations and maintenance, design, construction, utility and energy conservation, recycling; solid waste management, custodial services, landscaping, and environmental, safety and occupational health.

DPW serves over 80 Garrison Supported Organizations (GSO) and over 16 million square feet of space.

Objectives. The contractor shall provide Preventive and Demand Maintenance Work Order Management Services for Aberdeen Proving Ground (APG) Directorate of Public Works (DPW).

This must be accomplished while maintaining required data standards, integrity, and compatibility across the organization.

The objective of this contract is to provide support to meet the functional requirements of DPW and their customers. This must be accomplished while meeting guidelines set forth in Army’s Policies and Guidelines (IMCOM’s Facility Preventive Maintenance Guide).

DJU1620000169 Page 11 of 74

OPORD 16-031: IMCOM Facility Preventive Maintenance Guide (FPMG):

Para 1-2, It is IMCOM’s policy to manage, record, execute and track maintenance activities through the General Fund Enterprise Business System (GFEBS).

Para 2-3-3, It is essential that contracted maintenance activities be monitored utilizing the same systems as Government maintained systems.

Para 4-1, The Maintenance Management of IMCOM Facilities and Infrastructure is required by IE&E Funding Guidance and Army Regulations. It is mandatory for IMCOM Garrisons to establish a Facilities and Infrastructure Maintenance Program, which is managed, recorded, executed, and tracked in GFEBS.

Para 4-5, Facility Maintenance performance will be monitored utilizing approved enterprise software systems such as ISR Services, GFEBS and in the future Sustainment Management Systems (SMS) such as BUILDER, RAILER, and PAVER.

This contract will ensure the continued development of a process for validation, collection, and tagging of asset data required by IMCOM to maintain efficient operations at USAGAPG. DPW presently uses GFEBS and FMS applications to manage all asset, work order and inventory related to PM and DM work.

Preventive and Demand Maintenance tracking requires the development of processes to receive data from external sources, validate the data against internal DPW standards and requirements, and integrate them with the existing asset data in DPW’s enterprise application for efficient and effective asset management. This is critical to ensure a smooth transition of building operations and maintenance from contractors to DPW in the event these contracts expire and DPW assumes the maintenance and service responsibilities for these assets.

The scope of Data Management as described below is further reaching in the development of preventive maintenance, life cycle analysis, POM budget projections, automated service and work orders associated with customer service agreements, and the over-all mandate of property accountability and installation sustainability of operations. Asset, Work Order, and Inventory management is an integral part of the process for tracking, managing, and reporting service orders, preventive maintenance work orders, warranty periods, and maintenance scheduling. Continued support of this data collection model provides the necessary coordination for all DPW stakeholders while accelerating the capability to receive facility data without loss of integrity through conversion inconsistency.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill asset, work order and inventory management services and their component needs, emphasizing innovation and commercial best practices.

DJU1620000169 Page 12 of 74

Climatic Conditions. The average annual rainfall is 42.87 inches; with the wettest months being June - September. The average annual snowfall is 18 inches, with snowfall expected during the period of November - March. The average frost-free period (growing season) during the year is about 215 days. The first killing frost may be expected about October, and the last killing frost generally occurs in April. The average annual maximum and minimum temperatures are approximately 65.2°- and 45.4°-degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 24.7°F degrees in the month of January to a high of 86.7°F degrees in the month of July. Summer temperatures often reach 84.8°degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. NA

1.5 Traffic Flow. NA

1.6 Drainage. NA

1.7 Restoration of Landscape Damage. NA

1.8 Dust Suppression. NA

2.0 Requirements.

2.1 Description of Services.

The contractor shall provide Asset, Work Order and Inventory management for all Preventive and Demand Maintenance actions for the Directorate of Public Works (DPW). This must be accomplished while maintaining required data standards, integrity, and compatibility across the organization.

The objective of this contract is to provide support to meet the functional requirements of DPW and their customers. This must be accomplished while meeting guidelines set forth in IMCOM’s Facility Preventive Maintenance Guide.

This contract will ensure the development of a process for validation, collection, and tagging of asset data required by IMCOM to maintain efficient operations. Preventive and Demand Maintenance tracking requires the development of processes to receive data from external sources, validate the data against internal DPW standards and requirements, and integrate them with the existing asset data in GFEBS and FMS for efficient and effective asset management. This is critical to ensure a smooth transition of building operations and maintenance from contractors to DPW in the event these contracts expire and DPW assumes the maintenance and service responsibilities for these assets.

Task Management: The contractor shall designate a Task Manager responsible for managing identified tasks set out in this SOW. The contractor shall develop and deliver a work plan to be reviewed and agreed upon by the Installation and COR. Contractor will prepare or develop a method to track all task as assigned below and submit to the Government POC and COR for their review as requested but no less than quarterly NLT than the 15 of each month starting the quarter.

DJU1620000169 Page 13 of 74

Coordination: Throughout the duration of the planning effort, the contractor shall work with the COR to facilitate decision making required during the conduct of the work defined herein. All correspondence should be routed through the COR and Installation POC.

Task One (CLIN 01-07) - Asset Management. Contractor shall be responsible for conducting equipment surveys on selected facilities as prioritized by the government. Contractor shall manage and complete the process for creating new data and updating existing data in GFEBS. The Contractor shall create new Preventative Maintenance Plans (PM Frequency and Task List), as necessary, attach O&M Manuals, drawings and specifications, spare parts list, and any other technical documents.

Task Two (CLIN 08-12) - Work Order Management. Contractor shall receive, process, and initiate all DMOs, PMOs, PWOs, and OWOs. Contractor shall be responsible for tracking, documenting, and reporting all completed maintenance and repair. Contractor is responsible for data QAQC, business processes and workflow management. The Contractor shall ensure the accurate status of all work using the appropriate status assignment in GFEBS. Based on GFEBS system data, the Contractor shall perform work management analysis, electronic data management, and develop reports as requested and approved by the COR.

Task Three (CLIN 13-19) - Warehouse Inventory Management. The Contractor shall implement and maintain the inventory in GFEBS and perform sound receiving procedures and accounting of all materials in the warehouse. The Contractor shall conduct inventories in a manner that assures each item is verified at least annually. Using the Supply Chain process, materials used for DMOs, PMOs, PWOs, and OWOs will be transferred to the applicable maintenance order via the MIGO transaction in accordance with the MIGO Goods Receipt for PO. The Contractor shall establish and maintain a Warranty Program to warrant all equipment, parts, components, where the manufacturers provide a warranty.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP consists of (1)-year base period with four (4) renewal one-year options (if exercised).

Details on work included in each option is explained in Technical Exhibit (TE) 2.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE) 1.

DJU1620000169 Page 14 of 74

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day Independence Day

2.1.4.1 The Contractor shall provide personnel support within (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO & COR if inclement weather suspends operations within (1) hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. The contractor may be required to support any of the geographic locations sustained by Aberdeen Proving Ground. If required to report to those locations, it will be considered part of the normal commute and not reimbursed by the government.

2.1.6 Emergency Services. N/A

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

DJU1620000169 Page 15 of 74

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The COR will approve all submittals and plans required in this

PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR, will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO.

A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

DJU1620000169 Page 16 of 74

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. NA

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1630 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

Project Manager (1500 hours): The Contractor shall provide a PM who is responsible for the performance of the work. The PM will be the contractor’s overall site manager. The Contractor shall have an Alternate Project Manager to act in the PM’s behalf when the PM is absent. Both the PM and Alternate PM shall be designated in writing to the contracting officer. The PM or Alternate PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or Alternate PM shall be available and on-site between the hours of 7:00 AM to 4:30 PM Monday thru Friday except Federal holidays or when the

12/7

DJU1620000169 Page 17 of 74 https://wawf.eb.mil/xhtml/auth/home/home.xhtml

Government facility is closed for administrative reasons. The Alternate PM does not need to have the same qualifications as the PM. The PM shall have a Bachelor’s Degree in Business Management and five (5) years management experience with contracts pertaining to GFEBS Plant Maintenance

GFEBS/FMS Administrator (2 FTE):

The FMS Administrator is responsible for the overall asset management and work planning using GFEBS and FMS. This includes training new FMS Administrators; maintaining parts and asset data accuracy and equipment hierarchy in the GFEBS and FMS; and developing and implementing standard workflows for work requests, preventive maintenance program, project requests, warranty management, and equipment surveys.

Ability to coach and educate staff on the equipment asset management functions and best practices for performing tasks. Manage the work order process; ensure proper creation, planning, update, and closure of work orders. Perform regular data analysis on parts and assets. Recommend process changes. Advise management in defining their data reporting needs to satisfy the evaluation of key performance indicators (KPI). Develop and publish facilities KPI metrics to the management team;

interpret data and report findings. Supervise data entry personnel and provide complete quality assurance of the data input by others. Prepare procedures and flowchart to define workflow processes and translate these processes into the FMS. Ensure database availability, integrity, and backup to minimize disruption of software functionality. Provide trend analysis to assist in determining that assets are properly managed and maximized in their utilization and efficiency.

Develop and analyze reports on asset condition, equipment downtime, maintenance and repair records, inspection results, and customer service requests to help in the determination of the efficiency of inspection and servicing processes. Establish and maintain effective professional relations with coworkers. Communicate in a manner that enhances productivity and builds respectful relationships. Provide exceptional customer service. Must be provisioned in GFEBS Roles as identified in para. 2.2.2.1. Bachelor’s degree in computer science with 5 years related experience in application design/development. Must have 7 years hands on experience and working knowledge in GFEBS Plant Maintenance Module. Must have 7 years hands on experience configuring, updating, and modifying the Facility Management System. Must have ten years experience with SQL language and relational databases, including 7 years hands on experience with Oracle software.

FMS/GFEBS Analyst (8 FTE):

Update and maintain facility equipment and building data in GFEBS/FMS. Conduct facility surveys. Review completion packages to locate, extract, and format data for loading into GFEBS and FMS. This data will typically involve the functional locations, equipment capacities, or specifications. Locates the related Operations & Maintenance (O&M) manuals and assists in the development of the Preventive and Planned Maintenance procedures and schedule. Perform equipment surveys. Update and manage facility Operation & Maintenance (O&M) Manual archives. Analyzes preventative maintenance requirements of equipment and buildings and enters required parts and work activities into GFEBS and FMS. Perform data entry and provide quality assurance of data. Define, recommend, and assist with the implementation of inventory standards and maintenance activities for all building equipment. Coordinate with system users to assist with importing and exporting of data. Identify, analyze, and review equipment maintenance problems with management and suggest revisions. Maintain library of O&M manuals, drawings, DJU1620000169 Page 18 of 74 manufacturer's specification sheets, schematics. Issue manuals or copies of O&M documents as required. Collect, organize, and maintain facility paper and electronic archives. Print CAD and raster files and provide copies of record drawings as required. Assist Technicians with collection of equipment and building specifications and operation data. Analyze preventative maintenance parts, tools, and work requirements from O&M manuals and vendor resources. Must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in para. 2.2.2.1.

GFEBS Inventory Maintainer - Warehouse Management (5.5 FTEs) The Warehouse Specialist shall act as the GFEBS Inventory Maintainer and shall have and shall have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Spending Chain Processes, GFEBS Inventory Management and Inventory Control, and Warehouse Management at military installations. The Warehouse Specialist shall be the receiver of goods into the DPW warehouse, create and update inventory items in GFEBS, and shall ensure accuracy of material cost transfers via GFEBS MIGO action to DMOs, PMOs, PWOs, and OWOs. The Warehouse Specialist shall be able to receive service requests for DMOs, PMOs, PWOs, and OWOs. The Warehouse Specialist shall be able to process and initiate DMOs and OWOs. Must have hands on experience in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in para. 2.2.2.1.

2.1.11.1.2 All personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. Qualification Standards. The Contractor shall support the Installations OMD Division utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The

DJU1620000169 Page 19 of 74

Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600- 50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). NA

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). GFEBS is the web-based asset and accounting system that is used as the key component for work that is performed on the Garrison.

The Government will use GFEBS as a production scheduling and contract monitoring system for determining the status of work, maintenance, and repair expenditures against individual facilities, as well as minor construction and alteration (new work) project expenditures. The Government will establish and provide the Contractor with work center(s), activity types, and activity rates upon contract award. GFEBS is the official system of record for all Real Property Maintenance Activity

(RPMA).

2.2.2.1 GFEBS Certification. The Contractor shall possess a working knowledge of GFEBS and shall complete GFEBS training modules provided by the Government within thirty (30) days of being employed. The Contractor shall provide certificates of completion for all roles required to perform the requirements of the position. The Contractor shall be responsible for GFEBS data entry and reporting. The project manager shall have, at a minimum, three (3) years of contract management experience, specifically dealing with Property, Plant, and Equipment (PPE), business intelligence, and projects.

Contractor personnel shall be provisioned for the following GFEBS roles:

• Plant Maintenance Master Data Maintainer

• Preventive Maintenance Controller

• Plant Maintenance Reporter

• Real Property Maintainer

• Order Approver

DJU1620000169 Page 20 of 74

• Material Requirements Planning (MRP) Maintainer

To be provisioned for these roles personnel shall have taken and passed all training courses required for each role. The course requirements sometimes change, and additional courses are added or subtracted from the list of required courses. During this contract the contractor shall take any additional courses needed to maintain role provisioning. The current list of required GFEBS courses for this position is:

• GFEBS Essentials [Subsumes L101E, L201E, L303E]

• GFEBS Essentials BI Reporting (Subsumes L305E)

• GFEBS Order Management and Execution

• GFEBS Plant Maintenance - Master Data Course

• GFEBS Plant Maintenance - Plant Maintenance Process Overview

• GFEBS Plant Maintenance - Preventive Maintenance

• GFEBS Supply and Inventory Management

• GFEBS Project Systems – cProjects (Subsumes GFEBS L487C Using cProjects in

GFEBS)

• GFEBS Project Systems – Project Systems Course (Subsumes GFEBS Project Systems

(L281E)

2.2.2.2 Preventive Maintenance Orders (PMO). TE-2

2.2.2.3 Operations Work Orders (OWO). TE-2

2.2.2.4 GFEBS Support. TE-2

2.2.2.4.1 Database Tasks/Requirements. The Contractor shall accomplish tasks to manage internal and external databases associated with activities created and documented in GFEBS, analyzing to continuously improve efficiency, effectiveness, and quality. The Contractor shall create PMOs and make changes to the GFEBS PMO maintenance plans, as directed by the COR/ACOR. The Contractor shall compile data on performance, prepare recurring and special reports, and respond to a variety of internal and external customer requests to include order creation, status, and general information. The Contractor shall review, verify, and provide feedback to stakeholders and leadership. The Contractor shall correct discrepancies on Labor and Equipment forms within the database prior to final GFEBS submission.

2.3 As-Builts and Geospatial Information System (GIS). NA

2.3.1 Maintain As-Builts. NA

2.3.1.1 Support. NA

2.3.1.2 Training. NA

DJU1620000169 Page 21 of 74

2.3.2 Real Property Records Updates. NA

2.3.3 GIS. NA

2.3.4 GIS Support Services. NA

2.3.5 GIS Files. GIS drawings and database files shall remain the property of the DPW. The Contractor shall turn over GIS drawings and database files to the COR/ACOR as requested.

2.3.6 Other Documents. NA

2.4 Historic Property or Archaeological Site. NA

2.4.1 Repair and Replacement. NA

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.3 Contractor Vehicle Registration. NA

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

2.5.2 Security Training.

2.5.2.1 iWatch Training. The Contractor shall brief the local iWatch program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to

DJU1620000169 Page 22 of 74 watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.3 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

https://safety.army.mil/Portals/0/Documents/ON-DUTY/EXPLOSIVESSAFETY/Standard/DA- PAM-385-10_The-Army-Safety-Program_23May2006_RAR_19Jan2010.pdf?ver=2016-12-19- 150211-867

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are educated, skilled and experienced at the proper level associated with the position description and shall continue to ensure the employees pursue continuing education and training required to maintain their skill with the current industry standards and latest technologies. The contractor shall supply their proposal resumes for all prospective employees. Resumes shall include start and end dates (including the month and year) as well as location of experience.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.3 Environmental Compliance. NA

2.5.5.4 Spill Plan. NA

2.5.6 Contingency Plans.

2.5.6.1 General. The contractor shall establish and maintain a contingency and continuity manual with procedures and guidelines for continuing OMD support for key and critical functions. The manual shall include detailed instructions, procedures and points of contact required to maintain operations with minimal downtime should one or more of the contractor’s personnel should

DJU1620000169 Page 23 of 74 suddenly be unavailable for an extended period of time. The contractor shall submit an outline, in a table of contents format, indicating the key and critical functions to be included in the document, as well as a proposed timeline for completing the document with quarterly key/critical task completion goals. The task list/outline and timeline shall be submitted to the COR and APG’s OMD manager (30) calendar days after the contract start and be completed 30 days prior to the end of the base contract year.

2.5.6.2 Mobilization Contingency Plan. NA

2.5.6.3 Disaster Contingency Plan. NA

2.5.6.4 Dispute Contingency Plan. NA

2.5.6.5 Plan Updates. The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. NA

2.6.1 Project Support. NA

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor. NA

3.1.1.1.2 Damage Report. NA

3.2 Transition (Phase In/Phase Out). NA

3.3 Contractor Manpower Reporting Application (CMRA).

3.3.1 Reporting Labor Hours. The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address: https://CMRA.ARMY.MIL.

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

12/7

DJU1620000169 Page 24 of 74 https://cmra.army.mil/

d. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

e. Estimated direct labor hours (including subcontractors);

f. Estimated direct labor dollars paid this reporting period (including subcontractors);

g. Total payments (including subcontractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by Contractor

(and separate predominant FSC for each subcontractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (RA) (the Army RA is responsible for providing…