ISD - Information Security Form for Software Orders (1).pdf

This is an Information Security Form for Software Orders issued by the state of California for use in procurement processes involving software products. The form serves as a standardized assessment tool to evaluate and document the security posture of software solutions being considered for state acquisition. The document functions as a control mechanism to ensure that software vendors meet California's information security requirements prior to purchase authorization. The form requires vendors to provide detailed responses regarding their software's security features, compliance certifications, vulnerability management practices, and data protection capabilities. The assessment covers critical areas including encryption standards, authentication methods, access controls, audit logging, incident response procedures, and compliance with industry standards such as NIST frameworks and security baselines applicable to state information systems.

The form establishes a baseline security standard that vendors must meet or exceed before software products can be approved for state procurement. It requires vendors to disclose existing security certifications, third-party security assessments, and any known vulnerabilities or security incidents related to their software offerings. The evaluation criteria are designed to mitigate information security risks across California's technology infrastructure and protect state data assets. Completion of this security assessment form is mandatory for all software renewal and new software orders, including the SmartSheet Software Renewal opportunity, and serves as a prerequisite condition for contract award and implementation.