ISBE Form - RFP Appendix B - 12.01.2025.pdf
PDF 90 KB Posted
- Attached to
- URI Computerized Maintenance Management System
- Solicitation number
- RFP27007086
- Issued by
- Rhode Island
About this file
This document is an ISBE Form - RFP Appendix B related to the University of Rhode Island's procurement for a Computerized Maintenance Management System (CMMS) through the State of Rhode Island Division of Purchases. The procurement seeks a single-vendor solution encompassing software, implementation services, training, and technical support designed to enhance operational efficiency, simplify asset inventorying, and support preventative and annual maintenance scheduling across URI's campus. Vendor questions are due November 6, 2026 at 2:00 p.m. EST, with proposals due November 25, 2026 at 9:00 a.m. EST. Submissions must be made electronically through the Ocean State Procures system. The initial contract term is three years from the start of implementation, with up to three additional three-year renewal options contingent upon vendor performance and fund availability. The contract is subject to appropriated funds and may be extended beyond the initial fiscal year at the State's discretion.
Pricing must be firm and fixed, delivered Free On Board Destination, with payment terms to be specified by the vendor. The State will withhold a 0.33% contract administrative fee from all invoices effective January 1, 2026. Proposals must include a technical proposal, cost proposal, Supplemental Bidder Attestation Form, and an MBE/WBE/Disability Business Enterprise (ISBE) Participation Plan. ISBE participation functions as an award factor rather than an eligibility restriction, and vendors must achieve their stated participation rate throughout the contract term, including on change orders. Required insurance includes general liability of $1 million per occurrence, workers' compensation of $100,000, automobile liability of $1 million, professional liability and errors and omissions of $2 million per occurrence and annual aggregate, technology errors and omissions of $1 million per occurrence and $2 million annual aggregate, and information technology cyber/privacy coverage of $1 million per occurrence and $2 million annual aggregate. A technical evaluation committee will make award decisions based on technical merit, cost, and proposed ISBE participation rate.
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Text version
STATE OF RHODE ISLAND
DEPARTMENT OF ADMINISTRATION
ONE CAPITOL HILL
PROVIDENCE, RHODE ISLAND 02908
MBE, WBE, and/or DISABILITY BUSINESS ENTERPRISE PARTICIPATION PLAN
Vendor's Name:
Vendor's Address:
Point of Contact:
Telephone:
Email:
Solicitation No.:
Project Name:
This form is intended to capture commitments between the prime contractor/vendor and MBE/WBE and/or Disability Business
Enterprise subcontractors and suppliers, including a description of the work to be performed and the percentage of the work as submitted to the prime contractor/vendor. Please note that all MBE/WBE subcontractors/suppliers must be certified by the Division of Equity, Diversity & Inclusion MBE Compliance Office and all Disability Business Enterprises must be certified by the Governor's
Commission on Disabilities at time of bid, and that MBE/WBE and Disability Business Enterprise subcontractors must self-perform
100% of the work or subcontract to another RI certified MBE in order to receive participation credit. Vendors may count 60% of expenditures for materials and supplies obtained from an MBE certified as a regular dealer/supplier, and 100% of such expenditures obtained from an MBE certified as a manufacturer. This form must be completed in its entirety and submitted at time of bid. Please complete separate forms for each MBE/WBE or Disability Business Enterprise subcontractor/supplier to be utilized on the solicitation.
Name of Subcontractor/Supplier:
This field must be completed.
Type of RI Certification:
□ Minority Business Enterprise (MBE)
□ Women Business Enterprise (WBE)
□ Disability Business Enterprise
□ None of the above
Address:
Point of Contact:
Telephone:
Email:
Detailed description of work to be performed by Subcontractor or materials to be supplied by Supplier:
This row must be completed. Vendors who do not supply this information at time of bid submission will receive 0%
MBE participation credit.
Total Contract Value ($): Subcontract Value ($):
Anticipated Date of Performance:
I certify under penalty of perjury that the foregoing statements are true and correct.
Prime Contractor/Vendor Signature Title
Subcontractor/Supplier Signature Title
Date of Revision 11/15/2024
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