IOC Project Manual.pdf

Procurement and Contracting Documents 00 01 15 - Project Title Page

P-63304 – August 8, 2025

PROJECT TITLE PAGE 000101 - 1

DOCUMENT 00 01 01 – PROJECT TITLE PAGE

PROJECT MANUAL

PO #P-63304

EMERGENCY STANDBY

GENERATOR & UPS

IMPROVEMENT PROJECT

ILLINOIS STATE COMPTROLLER

325 WEST ADAMS STREET

SPRIINGFIELD, ILLINOIS 62704

BY: FUHRMANN ENGINEERING, INC.

2852 SOUTH 11TH STREET

SPRINGFIELD, ILLINOIS 62703

217-529-5577

SUBCONSULTANTS:

WRF ENGINEERS

112 N. KANSAS STREET

EDWARDSVILLE, IL 62025

DATE: August 8, 2025

Issued for Bid

END OF DOCUMENT 00 01 01

Date Signed: May 14, 2025 The Following Professional Engineer Seal applies to all Division 00, Division 01, Division 02, and Division 32, specifications, and C series Drawings.

License Number: 062-057649

License Expiration Date: November 30th, 2025 Date Signed: May 14th, 2025

License Expires: Nov. 30, 2025

Date Signed: May 14, 2025

License Expires: Nov. 30, 2025

The Following Professional Engineer Seal applies to all Division 23, and Division 26, specifications, and E and P series Drawings.

License Number: 062-057600

License Expiration Date: November 30th, 2025 Date Signed: May 14th, 2025

00 01 10 – Table of Contents

TABLE OF CONTENTS 000110 - 1

PROJECT MANUAL FOR

IOC- P-63304

EMERGENCY STANDBY GENERATOR & UPS IMPROVEMENT PROJECT

ILLINOIS STATE COMPTROLLER

SPRINGFIELD, SANGAMON COUNTY, ILLINOIS

DATE: August 8, 2025

DOCUMENT TITLE PAGES (*)

00 01 10 Table of Contents 00 01 10-1-2 00 01 15 List of Drawing Sheets 00 01 15-1-1

PROCUREMENT AND CONTRACT REQUIREMENTS

00 11 13 Advertisement for Bids 00 11 13-1-2

00 21 13 Instruction to Bidders 00 21 13-1-1 00 22 13 Supplementary Instruction to Bidders 00 22 13-1-4 00 25 13 Prebid Meeting 00 25 13-1-2 00 31 13 Preliminary Schedules 00 31 13-1-1 00 31 19 Existing Condition Information 00 31 19-1-1 00 31 26 Existing Hazardous Material Information 00 31 26-1-1

00 31 43 Permit Application 00 31 43-1-1 00 91 13 Addenda 00 91 13-1-2

GENERAL REQUIREMENTS

01 10 00 Summary 01 10 00-1-4 01 26 00 Contract Modification Procedures 01 26 00-1-3 01 29 00 Payment Procedures 01 29 00-1-4 01 31 00 Project Management and Coordination 01 31 00-1-8 01 32 00 Construction Progress Documentation 01 32 00-1-8 01 33 00 Submittal Procedures 01 33 00-1-8 01 35 16 Alteration Project Procedures 01 35 16-1-7 01 40 00 Quality Requirements 01 40 00-1-9 01 42 00 References 01 42 00-1-8 01 50 00 Temporary Facilities and Controls 01 50 00-1-8 01 60 00 Product Requirements 01 60 00-1-5 01 73 00 Execution 01 73 00-1-8 01 74 19 Construction Waste Management and Disposal 01 74 19-1-7 01 77 00 Closeout Procedures 01 77 00-1-5 01 78 23 Operation and Maintenance Data 01 78 23-1-7 01 78 39 Project Record Documents 01 78 39-1-4 01 79 00 Documentation and Training 01 79 00-1-5

00 01 10 – Table of Contents

TABLE OF CONTENTS 000110 - 2

2 EXISTING CONDITIONS

02 41 19 Selective Demolition 02 41 19-1-5

23 PLUMBING

23 11 26 Facility Liquid Petroleum Gas Pipping 23 11 26-1-6

26 ELECTRICAL

26 05 19 Low Voltage Power Conductors and Cables 26 05 19-1-5 26 05 26 Grounding and Bonding for Electrical Systems 26 05 26-1-3 26 05 29 Hangers and Supports for Electrical Systems 26 05 29-1-3 26 05 33 Raceways and Boxes for Electrical Systems 26 05 33-1-5 26 05 53 Identification for Electrical Systems 26 05 53-1-2 26 24 16 Panelboards 26 26 16-1-4 26 32 13 Engine Generators 26 32 13-1-12

26 33 53 Static Uninterruptible Power Supply 26 33 53-1-8

32 EXTERIOR IMPROVEMENTS

32 12 16 Asphalt Paving 32 12 16-1-5 32 13 13 Concrete Paving 32 13 13-1-6

32 31 19 Decorative Metal Fences and Gates 32 31 19-1-6

Info Contact: Ignacio Cuevas Telephone: (217) 524-5976 E-mail: Ignacio.Cuevas@Illinoiscomptroller.gov

00 01 15 – List of Drawing Sheets

P-63304 – August 8, 2025

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled EMERGENCY STANDBY GENERATOR & UPS IMPROVEMENT PROJECT, dated May 15, 2025, as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. C1.00 General Notes

2. C2.00 Existing Topographic Survey/Demolition Plan

3. C3.00 Site Plan/Grading Plan

4. E-1.00 Electrical Basement

5. E-2.00 Electrical First Floor

6. E-3.00 Electrical Second Floor

7. E-4.00 Electrical Schedules

END OF DOCUMENT 000115

00 11 13 – Advertisement for Bids

ADVERTISEMENT FOR BIDS 001113 - 1

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Prequalified bidders may submit bids for project as described in this Document. Submit bids according to the Instructions to Bidders.

1. Regulatory Requirements: Illinois BidBuy shall govern submittal, opening, and award of bids.

2. Prequalified Bidders: Capital Development Board (CDB) Contractor Vendor Class in good standing are the only Vendors allowed to bid on this project as a Prime.

B. Project Identification: Emergency Generator & UPS Improvement Project – P-63304

1. Project Location: 325 West Adams Street Springfield, Illinois 62704.

C. Owner: Illinois State Comptroller

D. Project Description: Project consists of Installing standby generator and switchgear and replacement of UPS system.

1. Project cost range is anticipated to be under $717,000.

E. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below.

Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date, Time and Location: Refer to BidBuy Solicitation 25-360IOC-IOC36-B-48642.

B. Bids will be thereafter publicly read aloud.

1.3 BID SECURITY

A. Bid security is NOT REQUIRED. No bids may be withdrawn for a period of 60 days after the opening of the bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

00 11 13 – Advertisement for Bids

ADVERTISEMENT FOR BIDS 001113 - 2

1.4 PREBID MEETING

A. Prebid Meeting: See Document 002513 "Prebid Meetings."

1. Prebid Meeting: A mandatory Prebid meeting for all bidders will be held. Prospective prime bidders are required to attend. Refer to BidBuy Solicitation 25-360IOC-IOC36-B- 48642.

2. Bidders' Questions: Owner’s representative will provide responses at Prebid conference to bidders' questions received up to two business days prior to conference.

1.5 DOCUMENTS

A. Printed Procurement and Contracting Documents: Obtain after Bid Available Date by contacting Info Contact in Solicitation. Documents will be provided to prime bidders only; only two complete sets of documents will be issued.

1. Deposit: No Deposit Required.

B. Procurement and Contracting Documents are available online after the Bid Available date, at the location below:

1. Illinois BidBuy.

1.6 TIME OF COMPLETION

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be prequalified by Owner. The owner will rely on The Capital Development Board Contractor Vendor Class in good standing prequalification process at the date of bidding.

B. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, separate Labor and Material Payment Bond, and Insurance in a form acceptable to the Owner will be required of the successful Bidder.

1.8 NOTIFICATION

A. This Advertisement for Bids document is issued by Ignacio Cuevas, Chief Procurement Officer, Illinois State Comptroller ignacio.cuevas@illinoiscomptroller.gov.

END OF DOCUMENT 001113

00 21 13 – Instructions to Bidders

INSTRUCTIONS TO BIDDERS 002113 - 1

DOCUMENT 002113 - INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Review BidBuy Solicitation 25-360IOC-IOC36-B-48642 to make sure you have reviewed the posting and any attached material, followed instructions and submitted your bid timely.

END OF DOCUMENT 002113

00 22 13 – Supplementary Instruction to Bidders

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 1

DOCUMENT 002213 - SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. Refer to BidBuy Solicitation for Requested Documents to be submitted.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplement is meant to help the bidder to submit a complete and successful bid.

1.3 ARTICLE 1 - DEFINITIONS

A. Not Applicable.

1.4 ARTICLE 2 - BIDDER'S REPRESENTATIONS

A. Add Section 2.1.3.1:

1. 2.1.3.1 - The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

B. Add Section 2.1.5:

1. 2.1.5 - The Bidder is a properly licensed Contractor according to the laws and regulations of The City of Springfield, Illinois and meets qualifications indicated in the Procurement and Contracting Documents.

C. Add Section 2.1.6:

1. 2.1.6 - The Bidder has incorporated into the Bid adequate sums for work performed by installers whose qualifications meet those indicated in the Procurement and Contracting Documents.

1.5 ARTICLE 3 - BIDDING DOCUMENTS

A. 3.2 - Interpretation or Correction of Procurement and Contracting Documents:

1. If any corrections need to be made to the procurement material and/or information, an amendment will be sent through BidBuy.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 2

2. If any corrections need to be made to the contracting documents, those items will be corrected and an amendment informing potential bidder of those changes will be sent through BidBuy.

1.6 ARTICLE 4 - BIDDING PROCEDURES

A. 4.1 - Preparation of Bids:

1. Add Section 4.1.8:

a. 4.1.8 - The Bid shall include unit prices when called for by the Procurement and Contracting Documents. Owner may elect to consider unit prices in the determination of award. Unit prices will be incorporated into the Contract.

2. Add Section 4.1.9:

a. 4.1.9 - Owner may elect to disqualify a bid due to failure to submit a bid in the form requested, failure to bid requested alternates or unit prices, failure to complete entries, or inclusion by the Bidder of any alternates, conditions, limitations or provisions not called for.

3. Add Section 4.1.10:

a. 4.1.10 - Bids shall include sales and use taxes. Contractors shall show separately with each monthly payment application the sales and use taxes paid by them and their subcontractors in the form indicated. Reimbursement of sales and use taxes, if any, shall be applied for by Owner for the sole benefit of Owner.

B. 4.4 - Modification or Withdrawal of Bids:

1. Add the following sections to 4.4.2:

a. 4.4.2.1 - Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder's corporate bylaws, specifically empowered by the Bidder's charter or similar legally binding document acceptable to Owner, or by a power of attorney, signed and dated, describing the scope and limitations of the power of attorney. Make such documentation available to Owner at the time of seeking modifications or withdrawal of the Bid.

b. 4.4.2.2 - Owner will consider modifications to a bid by authorized persons when such modifications comply with the following: the modification is indicated by a percent or stated amount to be added to or deducted from the Bid; the amount of the Bid itself is not made known by the modification; a signature of the authorized person, along with the time and date of the modification, accompanies the modification.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 3

C. 4.6 - Subcontractors, Suppliers, and Manufacturers List

1. Add Section 4.6:

a. 4.6 - Do not change subcontractors, suppliers, and manufacturers from those submitted without approval of Architect.

1.7 ARTICLE 5 - CONSIDERATION OF BIDS

A. 5.2 - Rejection of Bids:

1. Add Section 5.2.1:

a. 5.2.1 - Owner reserves the right to reject a bid based on Owner's and Architect's evaluation of qualification information submitted following opening of bids.

Owner's evaluation of the Bidder's qualifications will include: status of licensure and record of compliance with licensing requirements, record of quality of completed work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record of and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder's proposed Project staff and proposed subcontractors.

1.8 ARTICLE 6 - POSTBID INFORMATION

A. 6.1 - Contractor's Qualification Statement: Not Required. However, Bidder must be pre-qualified by the IL Office of the Comptroller. The IOC relies on the Capital Development Board Contractor Vendor Class in Good Stand prequalification process at the time of bidding.

1.9 ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 - Bond Requirements:

1. Add Section 7.1.1.1:

a. 7.1.1.1 - Both a Performance Bond and a Payment Bond will be required, each in an amount equal to 100 percent of the Contract Sum.

B. 7.2 - Time of Delivery and Form of Bonds:

1. Delete the first sentence of Section 7.2.1 and insert the following:

a. The Bidder shall deliver the required bonds to Owner no later than 5 days after the date of Notice of Intent to Award and no later than the date of execution of the

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 4

Contract, whichever occurs first. Owner may deem the failure of the Bidder to deliver required bonds within the period of time allowed a default.

2. Delete Section 7.2.3 and insert the following:

a. 7.2.3 - Bonds shall be executed and be in force on the date of the execution of the Contract.

1.10 ARTICLE 8 - FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

A. Stipulated Sum (Single-Prime Contract).

1.11 ARTICLE 9 - EXECUTION OF THE CONTRACT

A. Add Article 9:

1. 9.1.1 - Subsequent to the Notice of Intent to Award, and within 10 days after the prescribed Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner in such number of counterparts as Owner may require.

2. 9.1.2 - Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the period of time allowed.

3. 9.1.3 - Unless otherwise indicated in the Procurement and Contracting Documents or the executed Agreement, the date of commencement of the Work shall be the date of the executed Agreement or the date that the Bidder is obligated to deliver the executed Agreement and required bonds to Owner.

4. 9.1.4 - In the event of a default, Owner may declare the amount of the Bid security forfeited and elect to either award the Contract to the next responsible bidder or re-advertise for bids.

END OF DOCUMENT 002213

00 25 13 – Prebid Meetings

PREBID MEETINGS 002513 - 1

DOCUMENT 002513 - PREBID MEETINGS

1.1 PREBID MEETING

A. Prebid meeting as indicated below:

1. Meeting Date, Time and Location: Refer to BidBuy Solicitation 25-360IOC-IOC36-B- 48642

B. Attendance:

1. Prime Bidders: Attendance at Prebid meeting is mandatory.

2. Subcontractors: Attendance at Prebid meeting is recommended.

3. Notice: Bids will only be accepted from prime bidders represented on Prebid Meeting sign-in sheet.

C. Bidder Questions: Submit written questions to be addressed at Prebid meeting minimum of two business days prior to meeting.

D. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:

1. Procurement and Contracting Requirements:

a. Advertisement for Bids.

b. Instructions to Bidders.

c. Bidder Qualifications.

d. Bonding.

e. Insurance.

f. Bid Security (Not Required)

g. Bid Submission

h. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents.

b. Bidder's Requests for Information.

c. Bidder's Substitution Request/Prior Approval Request.

d. Addendums

3. Contracting Requirements:

a. Agreement.

b. The General Conditions.

c. The Supplementary Conditions.

d. Other Owner requirements.

00 25 13 – Prebid Meetings

PREBID MEETINGS 002513 - 2

4. Construction Documents:

a. Scopes of Work.

b. Temporary Facilities.

c. Use of Site.

d. Work Restrictions.

e. Allowances.

f. Substitutions following award

5. Subcontracting Contracts:

a. Work by Owner.

b. Work of Other Contracts.

6. Schedule:

a. Project Schedule.

b. Contract Time.

c. Liquidated Damages.

d. Other Bidder Questions.

7. Site/facility visit or walkthrough.

8. Post-Meeting Addendum.

E. Minutes: Entity responsible for conducting the meeting will record and distribute meeting minutes to attendees. Minutes of the meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

1. Sign-in Sheet: Minutes will include list of meeting attendees.

2. List of Plan holders: Minutes will include list of plan holders.

END OF DOCUMENT 002513

00 31 13 – Preliminary Schedules

PRELIMINARY SCHEDULES 003113 - 1

DOCUMENT 003113 - PRELIMINARY SCHEDULES

1.1 PROJECT SCHEDULE

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but do not affect Contract Time requirements. This Document and its attachments serve as a guide and assist to completing an informed and successful bid.

B. Available Project information includes the following:

1. Project Schedule.

C. Preliminary Project schedule including permitting and construction completion milestones and Owner's operational requirements is as follows:

• Contract awarded – End of August 2025

• Generator Procurement by contractor – September 16, 2025 (40 – 45 weeks)

• Permit secured by contractor – October 15, 2025

• Construction work inside building – December 15, 2025

• Pause work until Generator is delivered.

• Install generator unit. June 5, 2026 (or earlier).

• Commissioning and closeout – July 17, 2026.

1. Owner will occupy the building during the project schedule.

2. Contractor will propose a work schedule to Owner that reflects Owner restricted areas during construction.

3. Owner will consider work schedule from contractor and approve construction work schedule and access based on restrictions of Owners Operations.

4. Weekend work will be required for generator delivery, generator switchover, UPS system switchover and certain electrical cable installation that will interfere with Owner’s operations.

D. Related Requirements:

1. Section 011000 "Summary" for phased construction requirements.

2. Section 013200 "Construction Progress Documentation" for Contractor's construction schedule requirements.

END OF DOCUMENT 003113

00 31 19 – Existing Condition Information

EXISTING CONDITION INFORMATION 003119 - 1

DOCUMENT 003119 - EXISTING CONDITION INFORMATION

1.1 EXISTING CONDITION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. They are made available for Bidders' convenience and information but are not a warranty on existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Existing drawings are not available.

C. Existing specifications are not available.

D. Survey information that includes information on existing conditions is available for viewing as part of Drawings.

E. A photographic report on existing conditions is not available.

F. Related Requirements:

1. Document 002113 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.

2. Document 003126 "Existing Hazardous Material Information" for hazardous materials reports that are made available to bidders.

END OF DOCUMENT 003119

00 31 26 – Existing Hazardous Material Information

EXISTING HAZARDOUS MATERIAL INFORMATION 003126 - 1

DOCUMENT 003126 - EXISTING HAZARDOUS MATERIAL INFORMATION

1.1 EXISTING HAZARDOUS MATERIAL INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information but are not a warranty on existing conditions. This Document and its attachments are not part of the Contract Documents.

B. An existing asbestos report: Non available.

C. An existing lead report: Non available.

D. An existing PCB report: Not applicable

E. An existing mold report Not available.

F. Related Requirements:

1. Document 002113 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.

2. Document 003119 "Existing Condition Information" for information about existing conditions that is made available to bidders.

3. Section 024119 "Selective Demolition" for notification requirements if materials suspected of containing hazardous materials are encountered.

END OF DOCUMENT 003126

00 31 43 – Permit Application

PERMIT APPLICATION 003143 - 1

DOCUMENT 003143 - PERMIT APPLICATION

1.1 PERMIT APPLICATION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. This Document and its attachments are not part of the Contract Documents.

B. Permit Application: Complete building permit application and file with authorities having jurisdiction within five days of the date of execution of the Contract.

C. Permit Application: The Contractor will be responsible for preparing and submitting to the City of Springfield for the building permit for Project including all fees associated with the review and approval.

END OF DOCUMENT 003143

00 91 13 – Addenda

ADDENDA 009113 - 1

DOCUMENT 009113 - ADDENDA

1.1 PROJECT INFORMATION

A. Project Name: Emergency Generator & UPS Improvement Project.

B. Owner: Illinois State Comptroller.

C. Owner Project Number: P-63304.

D. Engineer: Fuhrmann Engineering.

E. Date of Addendum:

1.2 NOTICE TO BIDDERS

A. This Addendum is issued to all registered plan holders pursuant to the Instructions to Bidders and Conditions of the Contract. This Addendum serves to clarify, revise, and supersede information in the Project Manual, Drawings, and previously issued Addenda. Portions of the Addendum affecting the Contract Documents will be incorporated into the Contract by enumeration of the Addendum in the Owner/Contractor Agreement.

B. The Bidder shall acknowledge receipt of this Addendum in the appropriate space on the Bid Form.

C. The date for receipt of bids is unchanged by this Addendum, at same time and location.

1. Review BidBuy for all solicitations.

1.3 ATTACHMENTS

A. This Addendum includes no attachments.

B. This Addendum includes the following attached Documents and Specification Sections:

1. Document <Insert Document number and name>, dated <Insert date>, [(reissued)] [(new)].

2. Section <Insert Section number and name>, dated <Insert date>, [(reissued)] [(new)].

C. This Addendum includes the following attached Sheets:

1. General Sheet <Insert number>, dated <Insert date>, [(reissued)] [(new)].

2. Civil Sheet <Insert number>, dated <Insert date>, [(reissued)] [(new)].

3. Electrical Sheet <Insert number>, dated <Insert date>, [(reissued)] [(new)].

00 91 13 – Addenda

ADDENDA 009113 - 2

D. This Addendum includes the attached Addendum Drawings:

1. Civil Addendum Drawing CAD-<Insert number>, dated <Insert date>, revising Sheet <Insert number>.

2. Electrical Addendum Drawing EAD-<Insert number>, dated <Insert date>, revising Sheet <Insert number>.

1.4 REVISIONS TO PREVIOUS ADDENDA

A. Addendum No. 1, Item <Insert number>: Document <Insert Document number and name>, [(not reissued)] [(reissued)] [(new document)].

1. Paragraph <Insert number>: <Insert explanatory text>.

B. Addendum No. 1, Item <Insert number>: Specification Section <Insert Section number and name>, [(not reissued)] [(reissued)] [(new document)].

1. Paragraph <Insert number>: <Insert explanatory text>.

1.5 REVISIONS TO DIVISION 00 PROCUREMENT REQUIREMENTS AND CONTRACTING

REQUIREMENTS

A. Document <Insert Document number and name>, (not reissued).

1. Paragraph <Insert number>: <Insert explanatory text>.

1.6 REVISIONS TO DIVISION 01 GENERAL REQUIREMENTS

A. Specification Section <Insert Section number and name>, (not reissued).

1. Paragraph <Insert number>: <Insert explanatory text>.

1.7 REVISIONS TO DIVISIONS 02 - 49 SPECIFICATION SECTIONS

A. Specification Section <Insert section number and name>, (not reissued).

1. Paragraph <Insert number>: <Insert explanatory text>.

1.8 REVISIONS TO DRAWING SHEETS

A. Sheet <Insert number> - <Insert title> (not reissued).

1. Drawing <Insert number>: <Insert explanatory text>.

END OF DOCUMENT 009113

01 10 00 – Summary

SUMMARY

011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Emergency Standby Generator & UPS Improvement Project P-63304.

1. Project Location: 325 West Adams Street Springfield, Illinois.

B. Owner: Illinois State Comptroller

1. Owner's Representative: John Sawyer Fuhrmann Engineering 2852 S. 11th Street Springfield, Illinois 62703 – 217-529-5577 - jsawyer@fuhrmann-eng.com.

2. Any reference to “Architect” in the Project Manual shall be directed to the “Owner’s Representative”.

C. Contractor: Construction Firm under contract to complete project.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

B. Project consists of Installing standby generator and switchgear and replacement of UPS system.

And other Work indicated in the Contract Documents.

C. Type of Contract:

mailto:jsawyer@fuhrmann-eng.com

011000 - 2

1. Project will be constructed under a single prime contract.

1.4 PHASED CONSTUCTION

A. The Work shall be conducted in one phase, with each phase substantially complete as indicated.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates for the Work.

1.5 WORK UNDER SEPARATE CONTRACTS

A. General: Not applicable

B. Concurrent Work: Not applicable

1.6 ACCESS TO SITE

A. General: Contractor shall have use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right limit construction activities during normal business hours to conduct operations or to perform work maintenance, repairs or emergency purposes.

B. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

C. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways, and Entrances: Keep driveways parking and loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

D. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

B. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, except for areas under construction. Cooperate with Owner during construction operations to

011000 - 3 minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

C. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business hours of 7:30 a.m.

to 3:30 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner and Owner Representative not less than two days in advance of proposed utility interruptions.

2. Obtain Owner and Owner Representative written permission before proceeding with utility interruptions.

D. The building is a non-smoking facility at all times.

E. Restricted Substances: Use of tobacco products and other controlled substances within the existing building and site is not permitted.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

011000 - 4

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

01 26 00 – Contract Modification Procedures

CONTRACT MODIFICATION PROCEDURES

012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Owner’s representative will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Owers’s representative will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by the Owner’s representative are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Owner’s representative.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

012600 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Owner’s representative will issue a Change Order for signatures of Owner and Contractor..

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Owner’s representative may issue a Construction Change Directive. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.6 WORK CHANGE DIRECTIVE

A. Work Change Directive: Owner’s representative may issue a Work Change Directive on EJCDC Document C-940. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

012600 - 3

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

01 29 00 – Payment Procedures

PAYMENT PROCEDURES

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Owner’s representative at the earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Arrange schedule of values consistent with BidBuy format.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

3. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

4. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

5. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

6. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

7. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

8. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

012900 - 2

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Owner’s representative and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Architect by the 15th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

D. Application for Payment Forms: Use Standard Forms for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner’s representative will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Owner’s representative by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

012900 - 3

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Sustainable design action plans, including preliminary project materials cost data.

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

14. Certificates of insurance and insurance policies.

15. Performance and payment bonds.

16. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

6. Final liquidated damages settlement statement.

012900 - 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

01 31 00 – Project Management and Coordination

PROJECT MANAGEMENT AND COORDINATION

013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 017823 "Operation and Maintenance" for coordinating the Work with Owner

Operation of Generator and UPS System.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Owner’s representative or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

013100 - 2

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally, where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

013100 - 3

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub framing for support of ceiling, raised access floor, and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Architect will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using PDF format.

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