Invitation to Bid Package.pdf

DOT-ITB-25-7029-LV

State of Florida Department of Transportation

INVITATION TO BID

DISTRICT SEVEN HEADQUARTERS CAMPUS

SECURITY UPGRADES

CONTACT FOR QUESTIONS:

Lori Vicari, Purchasing Agent lori.vicari@dot.state.fl.us Phone: (813) 975-6199 or (800) 226-7220 x6199

Fax: (813) 975-6473 Florida Department of Transportation

Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive

INVITATION TO BID (ITB) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO LORI.VICARI@DOT.STATE.FL.US

Bid Number: DOT-ITB-25-7029-LV

Title: District Seven Headquarters Campus Security Upgrades

Bid Due Date & Time (On or Before): SEE TIMELINE IN INTRODUCTION SECTION

Potential bidders should notify our office by returning this bid registration form as soon as possible after downloading. Complete the information below e-mail to Lori Vicari at lori.vicari@dot.state.fl.us.

THE ITB YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Lori Vicari, Purchasing Agent at lori.vicari@dot.state.fl.us or (813) 975-6199 or (800) 226-7220 x6199.

mailto:LORI.VICARI@DOT.STATE.FL.US mailto:lori.vicari@dot.state.fl.us https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide security upgrades at District Seven Headquarters Campus. It is anticipated that the term of the contract will begin upon execution and be effective for two years.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the ITB, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

PRE-BID CONFERENCE 5-27-2025 9:30 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive Tampa, Florida 33612-6456

DEADLINE FOR TECHNICAL QUESTIONS 5-28-2025 12:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 6-3-2025 10:00 AM

ELECTRONIC SUBMISSIONS OF BIDS ONLY – SEE #3 BELOW

PUBLIC OPENING 6-3-2025 11:30 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive

POSTING OF INTENDED DECISION/AWARD 6-3-2025 4:00 PM

3) ELECTRONIC SUBMISSION OF BIDS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so will result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-25-7029-LV – Vendors Name

b) Email shall contain one file attachment marked as the following: DOT-ITB-25-

7029-LV – Vendors Name - Bid Submittal

c) Documents shall be submitted in portable document format (PDF) and have an email size limit of 25MB.

d) The body of the email shall not contain any information.

e) Email limit is 25MB per message. That total includes all attachments, email body and if you use stationary backgrounds, artwork, etc.

f) Bids shall be submitted ONLY to: D7.Purch@dot.state.fl.us

NOTE: It is the bidder’s responsibility to assure that the bid is delivered to the email address above, on or before the bid due date and time (See Introduction Section 2 Timeline). Bids that for ANY REASON are not so delivered will not be considered.

4) AGENDA FOR PUBLIC MEETINGS

Agenda for Pre-Bid Meeting

All pre-bid meetings are open to the public and will be conducted according to the following agenda:

- Opening remarks - Approximate time of two minutes by Department Procurement

Office personnel.

- Review contract administrative requirements.

- Review scope of services, method of compensation, and bid sheet.

- Site visit

- Questions and answers session.

- Adjourn meeting.

Agenda for Bid Opening Public Meeting

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement

Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

mailto:D7.Purch@dot.state.fl.us

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name only to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodation, at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number and / or e-mail address provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING

OR THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration or call (866) 352- 3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the reference Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state.

Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected in the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Lori Vicari at D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed at the procurement agent in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 extension 6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder because of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors.

https://vendor.myfloridamarketplace.com/ mailto:D7-PurchQuestions@dot.state.fl.us

The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Bid Sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible bidder that submits the lowest responsive bid. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Workplace

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-BID CONFERENCE:

The Department will convene a meeting to provide an open forum for the Department to review the scope of services for this ITB and respond to questions from potential bidders regarding the scope of services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed. The pre-bid conference will be held at the date, time and location in the Timeline. Any changes and/or resulting Addenda to the ITB will be the sole prerogative of the Department.

Attendance at this pre-bid conference is highly recommended. Each vendor should fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation. No allowances will be made to the awarded vendor because of lack of knowledge about conditions or requirements, and the awarded vendor will not be relieved of any liabilities or obligations.

9) QUALIFICATIONS

9.1 GENERAL

Bidder must meet the following minimum qualifications:

9.1.1 Been actively engaged in the type of business being requested for a minimum of three years.

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1.1, above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than one year from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail.

Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement.

Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained. The Vendor shall submit the required Certificates of Insurance (COI) to the Florida Department of Transportation, Procurement Office, MS 7-700, Lori Vicari, lori.vicari@dot.state.fl.us,, 11201 North McKinley Drive, Tampa, Florida 33612-6456 within 10 days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the State of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 minimum per person and $300,000.00 minimum each occurrence, and property damage insurance of at least $200,000.00 minimum each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way is it liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance.

Policies that include Self Insured Retention (SIR) will not be accepted.

mailto:lori.vicari@dot.state.fl.us

13) METHOD OF COMPENSATION

Details of the method of compensation are described in Exhibit "B", Method of Compensation, attached hereto and made a part hereof.

14) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed an on-site review of the bidder's facilities and qualifications.

This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services.

The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the Vendor is not on either of those lists.

The form should be submitted with the price proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section

287.135 F.S., the Department shall terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) BID SHEET

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

23) ESTIMATED QUANTITIES

The Department anticipate purchasing the estimated quantities shown on the bid sheet for a two-year period of any contract resulting from this bid. The estimated quantities are given only as guidelines for preparing your bid and should not be construed as representing the actual quantities to be authorized under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to appropriated annual funding.

24) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

25) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the

Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

26) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB-25-7029-LV - Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

28) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire bid will not be considered unless it is resubmitted by the due date and time. Bidders may also send a change in separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

29) POSTING OF INTENDED DECISION/AWARD

29.1 - General:

The Department’s decision will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/, under this bid number, on the date and time in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

29.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 29.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

29.3 - Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

30) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Standard Written Agreement executed by both parties, and a written task work order issued by the Contract Manager.

31) RENEWAL

This contract may not be renewed.

32) ATTACHED FORMS

Exhibit “C”, Bid Sheet Minimum Qualifications Statement Drug-Free Workplace Program Certification Vendor Certification Regarding Scrutinized Companies Lists MBE Planned Utilization Bid Opportunity List

E-Verify Affidavit Regarding Labor and Services PUR1355 Foreign Country of Concern Attestation

33) TERMS AND CONDITIONS

33.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

33.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

33.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found on the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_ Sept_1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

34) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Scope of Services Exhibit “B”, Method of Compensation Exhibit “C” Bid Sheet Standard Written Agreement Instructions to Respondents (PUR 1001) General Conditions (PUR 1000) Introduction Section

35) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), F.S., a person or an affiliate who has been placed on http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work;

may not submit a bid, proposal, or reply on new leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

36) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, F.S., an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

37) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN

PROHIBITED

The Bidder must submit, with its bid, a completed Foreign Country of Concern Attestation (PUR 1355) (Form 6). Form 6 must be completed by an officer or representative of the bidder on behalf of the bidder.

38) AFFIDAVIT REGARDING LABOR AND SERVICES

Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete, and submit the FDOT form, Affidavit Regarding Labor and Services, No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with the other provisions of this contract, and in accordance with Florida law.

A-1

EXHIBIT “A”

SCOPE OF SERVICES

DISTRICT SEVEN HEADQUARTERS CAMPUS SECURITY UPGRADES

I. OBJECTIVE

The Florida Department of Transportation (FDOT), District Seven (hereinafter referred to as the "Department") is seeking a qualified, experienced, and licensed Vendor to provide safety and security upgrades. Campus enhancements to include concrete safety barriers and ballistic-resistant materials to accommodate existing structure and provide additional layers of safety and security. Installation to include but not limited to ballistic polycarbonate panels, metal framing, fiberglass panels and concrete bollards and barriers. The work location is District Seven Headquarters, 11201 N. McKinley Dr., Tampa, FL 33612.

II. SERVICES TO BE PROVIDED BY VENDOR

A. The Vendor shall obtain and provide all applicable drawings, plans, permitting, inspection permits, equipment, materials, parts, supplies, manufacturers warranties and specifications for all materials and labor to create a complete assembly that operates within all state and local agency regulations and manufacturer’s design parameters.

B. The Vendor shall provide warranties on craftsmanship, materials, and installation for a minimum period of one year. The warranty period of one year shall begin at the date of final acceptance.

C. The Vendor shall provide a full-time, onsite Project Manager throughout the duration of the project.

D. All materials supplied by the Vendor will be NEW and without flaws.

E. All measurements provided in this document are estimated, bidders must take independent measurements, and field verify all measurements and dimensions.

F. The Vendor shall submit a material acquisition plan to the Department’s

Contract Manager. The Vendor shall coordinate all work activity, material acquisitions and property access with the Department’s Contract Manager.

G. The Vendor shall submit any project delay to the Department’s Contract

Manager within 48 hours of the delay by email.

A-2

H. The Vendor shall furnish and install the following parts, accessories, materials, equipment and specifications:

Interior: Building #7000

The Vendor shall furnish and install 1 ¼ inch SP1250 ballistic glass Underwriters Laboratories (UL) rated level three ballistic protection fabricated into a fixed butted barrier with No. 6D stainless steel level three speak-through speaker with a stainless-steel counter tray with a bullet trap. Include "clear" anodized aluminum u- channel across the counter, aluminum f-channel up the verticals, aluminum angle across the head. Barrier to be approximately 11 feet

– 0 inches wide x 5 feet – 5 inches height with level three fiberglass below fixed barrier.

• 60-inch x 96-inch SP1250 Lexgard laminated polycarbonate non-discoloring (Underwriters Laboratories (UL) rated level three ballistic protection)

• 7/16-inch 60-inch x 90-inch UL752 National Institute of Justice (NIJ) Type II IA Level three fiberglass reinforced structural polyester laminate panel.

Exterior: Campus Wide

The Vendor shall furnish and install:

• 1 – Concrete seven-foot bench seat on sphere bollard bases TF5140,

• 1 - Concrete round 12-inch x 36-inch bollard TF6020,

• 1 - 12 feet heavy duty metal speed bumps,

• 1 - 36-inch concrete round bollard/sphere bollards TF6101,

• 1 - 24-inch x 19-inch-high round concrete collard TF6082,

• 1 - 36-inch concrete round bollards/sphere bollards TF6102,

• 1 - 37-inch x 17-inch x 18-inch solid rectangle concrete bench,

• 1 - 36-inch x 18-inch round concrete bench,

• 1 - 48-inch x 24-inch round concrete bench,

• 1 - Four-inch x seven feet core drill paint finished steel pipe bollard.

(Locations and colors: TBD)

I. All work shall be conducted outside of normal business hours. Normal business hours are Monday through Friday, 6:30 am to 5:30 pm, excluding state holidays.

J. The Vendor shall provide and install a continuous floor to ceiling dust barrier in all project areas. The Vendor shall take full precautions to protect and prevent any damage to the building and the existing floors and facilities outside or adjacent to the work areas.

A-3

K. The Vendor shall be responsible for leveling the site in the project area as needed to facilitate the work and create an aesthetically pleasing and uniform complete assembly.

L. The Vendor shall wire and install all fixtures and/or accessories. The Vendor shall provide and install all associated components to accommodate all electrical components. All installations shall be a complete assembly and meet or exceed manufacture recommendations and specifications. All associated wiring must be in conduit and hidden from view.

M. The Vendor shall reconfigure lighting as needed to create a complete functional assembly

N. The Vendor shall be responsible for repairing and finishing any damage to the facility made by the Vendor and/or their sub-contractors. Repairs, made from any damage in contact with existing walls and finishing of walls shall be visually seamless and inconspicuous. Vendor shall take every precaution to protect all items that are in the current work space, all items such as but not limited to furniture, cubicles, shelving, signs, artwork, or any other items. The Vendor shall relocate and move existing items to facilitate the work. The Vendor shall return all items to their respective original locations in clean and undamaged condition.

O. All installations and repairs to the project area shall match existing colors and architectural styles of the District Seven Headquarters campus where the installation is located.

P. Trash and debris shall not be placed in the Department’s trash dumpster or property.

Q. Prior to final acceptance, the FDOT Contract Manager will generate a closing punch list that the vendor will use to make any corrections or repairs to complete the project.

R. The Vendor shall provide final cleaning of the work area immediately prior to final acceptance.

III. ACCESS TO THE SITE, DELIVERY, AND INSTALLATION

A. The Department will provide access to the Vendor and sub-contractors at

District Seven Headquarters Building. The Vendor must coordinate with the Department access requirements for all employees and equipment of the Vendor and sub-contractors.

A-4

B. The Department’s Contract Manager will provide an outdoor staging area; the Vendor shall submit a request for preferred staging area location(s) to the Department’s Contract Manager. The Department’s Contact Manager shall review and assign staging area(s) for use by Vendor.

C. The vendor shall supply the Department’s Contract Manager with a schedule of work hours/days requested. The Department’s Contract Manager will review the requested work schedule (hours and dates) and will approve or request that the schedule be modified due to the Department’s requirements. A vendor may complete the work on Saturday and Sunday between the following hours:

7:00 a.m. and 11:00 pm. There will be no variance in this schedule unless authorized in advance by the Department’s Contract Manager.

D. Upon completion of tasks, the Vendor shall remove all excess and/or additional materials from the premises.

E. The Vendor is prohibited from deviations or executing directives, in any way, other than by the Department’s Contract Manager or its delegate.

IV. DEPARTMENT RESPONSIBILITIES

A. The Department will designate a Contract Manager for administering the terms and conditions of this contract as follows:

Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Email address: ronald.bogats@dot.state.fl.us Phone number (813) 975-6769

The Department reserves the right to change the Contract Manager or appoint a delegate at any time.

B. Electricity, water, and parking will be provided to the Vendor by the

Department.

C. Prior to any work being performed, the Department’s Contract Manager shall schedule a meeting with the Vendor to coordinate all work-related activities.

D. All work will be inspected and approved by the FDOT Contract Manager prior to payment.

V. BEGINNING AND LENGTH OF SERVICE

The term of the contract will begin upon contract execution and be effective for two years thereafter.

IX. TERMINATION AND DEFAULT

A-5

Reference is made to Paragraph 6 of the Standard Written Agreement. Any necessary default action will be processed in accordance with Department of Management Services Rule 60A-1.006(3).

A-6

ATTACHMENT A

RECEPTION DESK

A-7

Reception Desk Measurements

A-8

CAMPUS WIDE SECURITY ENHANCEMENTS

B-1

EXHIBIT "B"

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits and method of compensation to be made to the Vendor for the services set forth in Exhibit "A", Scope of Services and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of services detailed in Exhibit "A", Scope of Services, the Vendor shall be paid up to the maximum amount which is to be determined.

The Lump Sum Amount for each task includes all related costs.

3.0 PROGRESS PAYMENTS:

The Vendor shall submit an invoice upon completion of each item in a format acceptable to the Department. Payment shall be made to the Vendor for the satisfactory completion of each item as approved by the Department.

Invoices shall be submitted to:

Florida Department of Transportation Ronald Bogats, District 7 Fixed Capital Outlay (FCO) Specialist Email address: ronald.bogats@dot.state.fl.us Phone number (813) 975-6769

The Vendor has certified that ____% MBE/DBE utilization would be achieved for this contract. If MBE utilization was certified by the Vendor, an MBE payment certification form shall be submitted with each invoice to verify the MBE utilization.

If DBE utilization was certified, DBE payments are to be input each month at the following link: https://www3.dot.state.fl.us/EqualOpportunityOffice/bizweb/

B-2

New users reporting DBE payments will need to contact the FDOT Service Desk at FDOT.ServiceDesk@dot.state.fl.us to get a BizWeb user ID and password to access the application.

4.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of tangible personal property, as defined in Chapter 273, F.S.

5.0 FINANCIAL CONSEQUENCES:

Details of financial consequences are described in the Standard Written Agreement, Section 3, Compensation and Payment.

C-1

EXHIBIT “C”

BID SHEET

TAMPA DISTRICT HEADQUARTERS CAMPUS SECURITY UPGRADES

Item

Services Unit Price Lump Sum Amount

1 Furnish and install 1 ¼ inch 60-inch x 96-inch SP1250 Lexgard laminated polycarbonate non-discoloring (Underwriters Laboratories (UL) rated level three ballistic protection)

2 Furnish and install No. 6D stainless steel level three speak-thru speaker. UL rated for level three ballistic protection.

3 Furnish and install 7/16-inch 60-inch x 90-inch UL752 National Institute of Justice (NIJ) Type II IA Level three fiberglass reinforced structural polyester laminate panel.

4 Furnish and install counter recessed tray including bullet traps made of UL 752 Level three ballistic material.

5 Furnish and install overhead louvers rated for level three ballistic protection.

6 Furnish and install building materials to include drywall, metal studs, metal studs, hardware rated for level three ballistic protection.

7 Furnish and install aluminum tracks rated for level three ballistic material.

8 Furnish and install aluminum studs rated for level three ballistic material.

9 Furnish and install concrete seven-foot bench seat on sphere bollard bases TF5140

10 Furnish and install concrete round 12-inch x 36-inch bollard TF6020

11 Furnish and install 12 feet heavy duty metal speed bumps

12 Furnish and install 36-inch concrete round bollard/sphere bollards TF6101

13 Furnish and install 24-inch x 19-inch-high round concrete collard TF6082

14 Furnish and install 36-inch concrete round bollards/sphere bollards TF6102

15 Furnish and install 37-inch x 17-inch x 18-inch solid rectangle concrete bench

C-2

16 Furnish and install 36-inch x 18-inch round concrete bench

17 Furnish and install 48-inch x 24-inch round concrete bench

18 Furnish and install four-inch x seven feet core drill paint finished steel pipe bollard

Total:

Lump sum amounts shall include the costs of salaries, overhead, fringe benefits, operating margin, labor, materials, permits, equipment, meeting with Department, and all miscellaneous expenses including mileage and relevant insurance coverage as required to perform the work.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the reference Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

NOTE:

In submitting a response, the bidder acknowledges they have read and agreed to the solicitation terms and conditions, and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT:

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID #

Address: City, State, Zip

Phone: E-mail:

Authorized Signature: Date:

Printed / Typed: Title:

375-040-19

PROCUREMENT

OGC – 10/23

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

Agreement No.

Financial Project I.D. 455130-1-52-01

F.E.I.D. No.:

Appropriation Bill Number(s)/Line Item Number(s) for 1st year of contract, pursuant to s. 216.313, F.S.:

(required for contracts in excess of $5 million)

Procurement No.: DOT-ITB-25-7029-LV

DMS Catalog Class No.: 46211700, 46151600, 72151700

BY THIS AGREEMENT, made and entered into on by and between the

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and , of duly authorized to conduct business in the State of Florida, hereinafter called “Vendor,” hereby agree as follows:

1. SERVICES AND PERFORMANCE

A. In connection with District Seven Headquarters Campus Security Upgrades , the Department does hereby retain the Vendor to furnish certain services, information, and items as described in Exhibit "A," attached hereto and made a part hereof.

B. Before making any additions or deletions to the work described in this Agreement, and before undertaking any changes or revisions to such work, the parties shall negotiate any necessary cost changes and shall enter into an Amendment covering such work and compensation. Reference herein to this Agreement shall include any amendment(s).

C. All tracings, plans, specifications, maps, computer files, and reports prepared or obtained under this

Agreement, as well as all data collected, together with summaries and charts derived therefrom, shall be the exclusive property of the Department without restriction or limitation on their use and shall be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination…