Invitation to Bid - FINAL VERSION.docx

TOWNSHIP OF ARMADA and THE VILLAGE OF ARMADA

MACOMB COUNTY, MICHIGAN

INVITATION TO BID

PROVISION OF SINGLE HAULER WASTE COLLECTION AND DISPOSAL SERVICES

TABLE OF CONTENTS

1. General 3

2. Submittal of Bid Forms Documents 4

3. Inquiries 5

4. Withdrawal of Bid 5

5. Award of Bid 5

6. Multiple Bids Prohibited 5

7. Contract Required 6

8. Selection Criteria 6

9. Inspection of Facilities and Equipment 7

10. Bid Bond 7

11. Inspection of Bidder 7

12. Bidder Representations 8

13. Mandatory Pre-Bid Meeting for Prospective Bidders 8

14. Timeline 8

TOWNSHIP OF ARMADA AND THE VILLAGE OF ARMADA

MACOMB COUNTY, MICHIGAN

SINGLE HAULER WASTE COLLECTION AND DISPOSAL SERVICES

1. General

The Township of Armada (“Township”) and Village of Armada (“Village”) are seeking competitive pricing for single hauler waste collection and disposal services. In order to facilitate the implementation of single hauler waste collection and disposal services, the Township and Village will adopt Waste Collection and Disposal Ordinances (“Ordinances”). Through this competitive bidding process, the Township and Village will select a single hauler in accordance with this Invitation to Bid, the Single Hauler Collection and Disposal Scope of Services, Bid Form documents, the Contract, and the respective ordinances.

The successful bidder is required to provide all labor, materials and equipment necessary to provide weekly collection and proper disposal of mixed waste, recyclable materials and seasonal yard waste/lawn debris (Village Only) generated by single family generation sites in the Township and Village and other services in accordance with the Ordinances and Contracts. The successful single hauler is responsible for billing and collecting for collection and disposal services rendered to single family generation sites. At this time, there are approximately 1,900 single family generation sites in the Township and Village which will be served and billed by the successful single hauler. Township and Village residents can opt out of the total Scope of Services being provided by the single hauler; provided, however, that the owner/occupant of the single-family generation site is prohibited from contracting with any other waste hauler and electing some, but not all, of the Scope of Services.

The proposed contract term is five years, beginning on March 1, 2026, and ending on February 28, 2031. Single family generation sites under contract for waste collection and disposal services with a contractor other than the successful single hauler as of March 1, 2026, will be allowed to transition to the new single hauler the sooner of: (a) the expiration of the existing service contract; or (b) February 28, 2027.

2. Submittal of Bid Form Documents

The fully completed and executed Bid Form documents shall be submitted in a sealed and opaque envelope addressed to Mary Swiacki, Township Clerk, Township of Armada, 23121 East Main Street, Armada, MI 48005. The notation, “BIDS FOR SINGLE HAULER WASTE COLLECTION AND DISPOSAL SERVICES” shall appear on the outside of the envelope containing the Bid Form documents, together with the name, address and phone number of the bidder. Bid Form documents must be received by the Township in the manner specified above by 10:00 a.m. on November 24, 2025. A sealed bid received after this date and time will be deemed a late, non-qualifying bid and returned unopened to the contractor identified on the sealed envelope.

The bid opening is scheduled for November 24, 2025, at 10:00 a.m. in the Township boardroom.

3. Inquiries

Inquiries regarding the Invitation to Bid should be submitted by email to: Mary Swiacki, Township Clerk (clerk@armadatwp.org), All questions or clarifications must be received two weeks prior to the bid opening. Responses to inquiries that require an addendum to the Invitation to Bid will be shared with all potential bidders.

4. Withdrawal of Bid

A bidder may withdraw a bid up to the date and time of bid opening, as amended.

5. Award of Bid

The Township and Village each reserve the right to: (a) award the bid, or any part of a bid, to a bidder for any or no reason; (b) reject all bids received; (c) split the award of the bid, based on defined scope of services, between bidders; (d) Award the bid, or any part of a bid, separately to the Township or Village; (e) waive any irregularities in a bid and correct obvious errors, including mathematical errors; and, (f) Award the bid to the waste hauler whose bid is determined to be in the best interests of Township and Village, and their respective residents.

The Township and Village anticipate awarding the bid in December 2025.

6. Multiple Bids Prohibited

More than one (1) bid submitted in response to this Invitation to Bid under the same name or different names, from any individual, proprietorship, partnership, co-partnership, firm, company, corporation, association or limited liability company shall not be considered. Reasonable grounds for believing that any bidder is interested in more than one bid will cause the rejection of all bids in which the bidder is interested. If there is cause for believing that collusion exists among the bidders, none of the participants in such collusion will be considered in this or future bids. Bidders must submit a signed and notarized statement of non-collusion as part of their Bid Form documents.

7. Contract Required

The successful bidder is required to execute the Waste Collection and Disposal Contracts in the form included with the Bid Form documents within fifteen (15) days after the bid award.

8. Selection Criteria

In addition to bid pricing, the Township and Village may consider the following criteria in making the bid award:

A. The capability and capacity of the bidder to fully assume responsibility for waste collection and disposal in the Township and Village in accordance with the Contract.

B. Experience in furnishing solid waste, recyclables, and seasonal yard waste/lawn debris (Village Only) collection and disposal services for comparably-sized municipalities.

C. Financial stability and commitment to the business including a minimum of two (2) years of experience in municipal waste collection and disposal.

D. Ability to provide written proof that the disposal facilities to be utilized for the duration of the Contract operate in accordance with Act 451 of the Public Acts of 1994, as amended.

E. Involvement in recycling, waste reduction, marketing of recyclable materials and related public education and resource recovery awareness programs.

F. A list of references identifying all municipal customers with whom the bidder currently provides or has provided within the last two (2) years, municipal waste collection and disposal services. The list shall identify the persons to be contracted, their position, address and telephone number.

9. Inspection of Facilities and Equipment

Representatives of the Township and Village may schedule site visits to one (or more) of a bidder’s facilities to assess personnel, equipment and work plans during normal business hours prior to the award of the bid.

10. Bid Bond

Each bid must be accompanied by a bond executed by a surety company licensed to do business in the State of Michigan and approved by the Township and Village, or a cashier’s check jointly payable to the Township of Armada and Village of Armada in the amount of One Hundred Thousand and 00/100 ($100,000.00) Dollars. The bid bond will serve as a guarantee on the part of the bidder that it will, if called upon to do so, accept and enter into the Contract to perform the work covered by the bid at the rates stated therein. Checks and bonds will be returned promptly after the Township/Village and the selected bidder have executed the Contract; or, if no bid has been selected within ninety (90) days after the date of the opening of the bids, upon demand of the bidder any time thereafter, so long as it has not been notified of the acceptance of its bid.

11. Inspection by Bidder

Each bidder is encouraged to examine carefully all conditions affecting the collection, transportation, handling and disposal of the solid waste, recyclable materials and seasonal yard waste/lawn debris (Village Only) and to make all necessary investigations to acquaint themselves with the quantity and character of materials to be handled under the Contract. It shall be presumed that each bidder has carefully reviewed, understands and is thoroughly familiar with the proposed Scope of Services.

12. Bidder Representations

The submission of a bid shall be considered a material representation that the bidder: (a) has carefully investigated and understands all conditions which affect, or may at some future date affect, the performance of the single hauler waste collection and disposal services to be performed for the benefit of the Township and Village and their respective residents; (b) visited and is familiar with the entire service area in both the Township and Village; (c) is fully informed concerning the conditions to be encountered, character, quantity of work to be performed, and equipment or materials to be furnished; and, (d) is familiar with all state and federal laws and ordinances of the Township and Village, which in any way affects the performance of the work or persons engaged or employed on the work or the materials and equipment used in the work.

The bidder further represents that prior to the submission of its bid, it has carefully reviewed the Invitation to Bid, the Single Hauler Collection and Disposal Scope of Services, Bid Form documents, and Waste Collection and Disposal Contracts, any addendums thereto, and understands the respective rights, duties, privileges and immunities created by their respective terms and conditions.

13. Mandatory Pre-Bid Meeting for Prospective Bidders

A mandatory pre-bid meeting for prospective bidders will be held on October 30, 2025, at 10:00 a.m. in the Township Boardroom to review and answer prospective bidder inquiries regarding the single hauler waste collection and disposal services invitation to bid. Prospective bidders are required to attend and participate in the pre-bid meeting. A bid submitted by a contractor that fails to attend the mandatory pre-bid meeting will be deemed a non-qualifying bid and returned unopened to the contractor identified on the sealed envelope.

14. Timeline

The timeline for key events in this competitive bidding process shall be:

Issuance of Invitation to Bid / Bid Package.................................................October 15, 2025

Mandatory Pre-Bid Meeting of Prospective Bidders..................................October 30, 2025

Deadline for Submission of Bid Form Documents / Bid Opening Date…November 24, 2025

Anticipated Award of Bid/Adoption of Ordinance........................................December 2025

Anticipated Commencement of Collection and Disposal Services…………...March 1, 2026

The above timeline dates may be amended as the Township and Village deem necessary.

Township of Armada