Invitation to Bid.pdf

BID

REQUIREMENTS

INVITATION TO BID

The Owner will receive sealed bids from Contractors. Bids must be physically on the table in the Bid Room in The Facilities Office by 2:00 P.M. , at the time legally prevailing in Atlanta, Georgia on Monday, January 12th, 2026, for the construction of Chiller Replacement at Alumni Hall , located in Gordon State College, Barnesville, Georgia. At the time and place noted above, the bids will be publicly opened and announced. See the attached map for location details.

All questions about the bidding documents taken from the procurement site shall be directed to:

Contact: Dale Heiring, NBP Engineers, Inc.

Email: dheiring@nbpengineers.com

Phone: (478) 745-1691

There will be a pre-bid conference held on Thursday December 18, 2025, at 10:00 A.M. at the location shown in the attached map. Attendance at this conference is MANDATORY for any Contractor intending to bid on this project. Others may attend if they so desire.

Any questions shall be written and submitted to the Design Professional by Friday, January 2nd, 2026 , due by close of business. Any questions submitted after this deadline will not be reviewed.

Responses to questions, and any resulting addenda will be posted by Wednesday January 7th, 2026, close of business.

Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of thirty-five days after time has been called on the date of opening except in accordance with the provisions of Georgia law. Bids must be accompanied by a Bid Bond made payable to the Owner in an amount equal to not less than five percent of the Bid. Both a performance bond and a payment bond will be required, each in an amount equal to 100 percent of the Contract Sum prior to execution of contract.

The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further reserves the rights in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget.

The Owner anticipates that the contract will be awarded to the responsive and responsible bidder who provides the lowest bid within the budget. In judging whether the bidder is responsible, the Owner will consider, but is not limited to, the following:

• Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority;

• Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;

• Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0or higher;

• Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

• Whether the bidder’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to rejecting all bids, reserves the right either to supplement the budget or to negotiate with the lowest responsive and responsible bidder (after all deductive alternates are taken) but only for the purpose of making changes to the project that will result in a cost to the Owner that is within the budget, as it may be supplemented.

BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA

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