Invitation for Formal Bids for Roseboro EMS Building (IFB #001-26).pdf

CONTRACT DOCUMENTS

TECHNICAL SPECIFICATIONS

FOR

SAMPSON COUNTY

PROJECT NAME:

Roseboro Emergency Services Building

DATE ISSUED:

June 2026

PROJECT OWNER:

Sampson County c/o Public Works

827 Southeast Boulevard Clinton, NC 28328

910-592-0188

PREPARED BY:

Kimley-Horn and Associates 532 Patterson Avenue, Suite 160 Mooresville, North Carolina 28117

727-382-0735

This page intentionally left blankTHIS PAGE INTENTIONALLY LEFT BLANK

00 01 10 - 1

SAMPSON COUNTY ROSEBORO EMERGENCY SERVICES BUILDING

SECTION 00 01 10 – TABLE OF CONTENTS

Roseboro, North Carolina

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

Section 00 01 01 Project Title Page Section 00 01 10 Table of Contents Section 00 01 14 Sampson County MWBE Verification Section 00 01 15 List of Drawings Section 00 11 13 Advertisement for Bids Section 00 11 16 Invitation to Bid Section 00 21 19 Information for Bidders Section 00 41 13 Bid Form – Stipulated Sum – Single Prime Section 00 63 19 Document Clarification Request Section 00 72 00 General Conditions of the Contract for Construction

DIVISION 01 GENERAL REQUIREMENTS

Section 01 10 00 Summary of Work

Section 01 22 00 Unit Prices Section 01 23 00 Alternates – Not Used Section 01 25 00 Product Substitutions – Prior to Bid Section 01 25 13 Product Substitutions – Post Bid Section 01 26 00 Contract Modification Procedures Section 01 29 00 Payment Procedures Section 01 29 13 State and County Tax Form Section 01 31 00 Project Management and Coordination Section 01 33 00 Submittal Procedures Section 01 40 00 Quality Requirements Section 01 41 00 Special Inspections Section 01 42 00 References Section 01 45 29 Testing Laboratory Services Section 01 50 00 Temporary Facilities and Controls Section 01 58 00 Project Identification Section 01 60 00 Product Requirements Section 01 73 00 Execution Requirements Section 01 73 29 Cutting and Patching Section 01 77 00 Closeout Procedures

END OF SECTION 00 01 10

Section 01 14 00 Section 01 21 00

Work Restrictions Allowances

00 72 00 - 1

SECTION 00 01 14 – SAMPSON COUNTY MWBE VERIFICATION

MBE Participation Forms

END OF SECTION 00 01 14

Sampson County MBE Participation Forms

Appendix A Bid Number: ____________

MBE Contract Provisions (Construction)

Application:

The requirements of the Guidelines for Recruitment and Selection of Minority Businesses for Participation in County Construction Contracts are hereby made a part of these contract documents. These requirements will apply to all contract documents. These requirements shall apply to all contractors regardless of ownership.

MBE Subcontract Goal:

The goals for participation by Minority firms as subcontractors on this project have been set at ten percent (10%).

The Bidder shall provide, with the bid, documented proof in the form of Affidavit A - Part 1, IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION, that these goals have been met or exceeded;

OR

Provide with the bid, Affidavit A – Part 2, LISTING OF GOOD FAITH EFFORTS, identifying the amount of MBE participation; and prior to award, upon request, show evidence of good faith effort made prior to the bid opening to meet these goals;

OR

Provide, with the bid, Affidavit B, INTENT TO PERFORM CONTRACT WITH OWN WORKFORCE, and upon request, information sufficient for the State to determine that the Bidder does not customarily subcontract work on this type of project.

The above information shall be submitted with the bid. This form must be attached to the bid at its submission; failure to submit the required forms will be cause for rejection of bid.

Minimum Compliance Requirements:

If the MBE subcontract goals are not achieved, the Bidder will provide the following documentation to the County

1. Affidavit A – Parts 1 and 2 Must be submitted with the bid.

2. Documentation of the Bidder’s good faith efforts (Affidavit A – Part 1) to meet the goals set for the in these provisions. This documentation shall include the following evidence:

a. Copies of solicitations for quotes to at least three (3) MBE firms from the source list provided by the State of North Carolina (http://www.doa.nc.gov/hub/) for each subcontract to be let under this contract (if three (3) or more firms are shown on the source list). Each solicitation will contain a specific description of the work to be subcontracted, locative of the Prime Bidder to contact, and location, date and time when quotes must be received.

b. Copies of quotes or responses received from each firm responding to the solicitation.

c. A telephone log of follow-up calls to each firm sent a solicitation.

d. For subcontract where an MBE firm is not considered to be the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract.

Sampson County MBE Participation Forms

e. Documentation of any contacts, correspondence or conversation with MBE firms made in an attempt to meet the goals.

NOTE: If the Bidder provides sufficient evidence (listed in #1) that the goals stated in the contract documents have been met, or awards all subcontracts to MBEs, the documentation listed in #2 will not be required.

Upon being named apparent low bidder, the Bidder will provide Affidavit C, complete with a description of the scope of services and dollar value from each MBE firm proposed for use in this contract. Failure to provide the documentation as listed in these provisions may result in rejection of the bid the County reserves the right to waive any irregularities in MBE documentation if they can be resolved prior to award of the contract, and the County finds it to be in its best interest to do so and award the contract.

Program Compliance Requirements:

All written statements, certifications or intentions made by the Bidder will become a part of the agreement between the Contractor and the County for performance of this contract. Failure to comply with any of these statements, certifications or intentions, or with the MBE Guidelines will constitute a breach of the contract. A finding by the County that any information submitted either prior to award of the contract or during the performance of the contract is inaccurate, false or incomplete, will also constitute breach of the contract in accordance with the termination provisions contained in the contract. It will be solely at the option of the County whether to terminate the contract for breach.

In determining whether a contractor has made good faith efforts, the County will evaluate all efforts made by the Contractor and will determine compliance in regard to quantity, intensity, and results of these efforts. The County may take into account any or all of the following:

1. Whether the Bidder attended any prebid meetings that were scheduled by the County;

2. Whether the Bidder advertised in general circulation, trade association, and minority-focus media concerning the subcontracting opportunities;

3. Whether the Bidder provided written notice to a minimum of three MBEs for each portion of the work subcontracted, that their interest in the contract was being solicited in sufficient time to allow the MBEs to participate effectively;

4. Whether the Bidder followed up initial solicitations of interest by contacting MBEs to determine with certainty whether the MBEs were interested;

5. Whether the Bidder selected portions of the work to be performed by MBEs in order to increase the likelihood of meeting MBE goals (including, where appropriate, breaking down contracts into economically feasible units to facilitate MBE participation);

6. Whether the Bidder provided interested MBEs with adequate information about the plans, specifications and requirements of the contract;

7. Whether the Bidder negotiated in good faith with interested MBEs, not rejecting MBEs as unqualified without sound reasons based on a thorough investigation of their capabilities.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

MBForms 2002-Revised July 2010

Identification of HUB Certified/ Minority Business Participation

I, , (Name of Bidder) do hereby certify that on this project, we will use the following HUB Certified/ minority business as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone # Work Type *Minority **HUB

Category Certified (Y/N)

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (D)

** HUB Certification with the state HUB Office required to be counted toward state participation goals.

The total value of minority business contracting will be ($) .

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

State of North Carolina AFFIDAVIT A – Listing of Good Faith Efforts

County of

(Name of Bidder) Affidavit of

I have made a good faith effort to comply under the following areas checked:

Bidders must earn at least 50 points from the good faith efforts listed for their bid to be considered responsive. (1 NC Administrative Code 30 I.0101)

1 – (10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed.

2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses, or providing these documents to them at least 10 days before the bids are due.

3 – (15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation.

4 – (10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses.

5 – (10 pts) Attended prebid meetings scheduled by the public owner.

6 – (20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors.

7 – (15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing.

8 – (25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit.

9 – (20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible.

10 - (20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands.

The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of______________, County of

Subscribed and sworn to before me this day of 20

Notary Public

My commission expires

SEAL

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

State of North Carolina --AFFIDAVIT B-- Intent to Perform Contract with Own Workforce.

County of

Affidavit of (Name of Bidder)

I hereby certify that it is our intent to perform 100% of the work required for the contract.

(Name of Project)

In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and

The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement. The Bidder agrees to make a Good Faith Effort to utilize minority suppliers where possible.

The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained.

Date: Name of Authorized Officer:

State of _________ __ , County of ________________________

Subscribed and sworn to before me this day of 20___

Do not submit with bid Do not submit with bid Do not submit with bid Do not submit with bid

State of North Carolina - AFFIDAVIT C - Portion of the Work to be Performed by HUB Certified/Minority Businesses County of

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

If the portion of the work to be executed by HUB certified/minority businesses as defined in GS143- 128.2(g) and 128.4(a),(b),(e) is equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit.

This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder.

Affidavit of I do hereby certify that on the

(Project Name) Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. Attach additional sheets if required

Name and Phone Number *Minority Category

**HUB

Certified

Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

State of , County of

Subscribed and sworn to before me this day of 20

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

MBForms 2002-Revised May 2010 -1-

State of North Carolina AFFIDAVIT D – Good Faith Efforts

County of (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

If the goal of 10% participation by HUB Certified/ minority business is not achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts:

Affidavit of I do hereby certify that on the

(Project Name) Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with HUB certified/ minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. (Attach additional sheets if required)

Name and Phone Number *Minority Category

**HUB

Certified

Y/N

Work Description

Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), ** HUB Certification with the state HUB Office required to be counted toward state participation goals.

Examples of documentation that may be required to demonstrate the Bidder's good faith efforts to meet the goals set forth in these provisions include, but are not necessarily limited to, the following:

A. Copies of solicitations for quotes to at least three (3) minority business firms from the source list provided by the State for each subcontract to be let under this contract (if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted, location where bid documents can be reviewed, representative of the Prime Bidder to contact, and location, date and time when quotes must be received.

B. Copies of quotes or responses received from each firm responding to the solicitation.

C. A telephone log of follow-up calls to each firm sent a solicitation.

D. For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract.

E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal.

F. Copy of pre-bid roster

G. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business.

H. Letter detailing reasons for rejection of minority business due to lack of qualification.

I. Letter documenting proposed assistance offered to minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required.

Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the next lowest responsible and responsive bidder.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

MBForms 2002-Revised May 2010 -2-

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Title:

State of , County of

Subscribed and sworn to before me this day of 20

00 01 15 - 1

SECTION 00 01 15 – LIST OF DRAWINGS

CIVIL

G-0 COVER SHEET

C-1 SITE PLAN

C-2 UTILITY/DEMO PLAN

C-3 GRADING/LAYOUT PLAN

C-5 SITE DETAILS

ARCHITECTURAL

G-101 NORTH CAROLINA BUILDING CODE SUMMARY AND COVER SHEET

G-102 LIFE SAFETY PLAN AND WALL ASSEMBLIES

A-101 DIMENSIONED FLOOR PLAN, WINDOW AND DOOR SCHEDULES

A-102 REFLECTED CEILING PLAN

A-103 ROOF PLAN

A-201 EXTERIOR ELEVATION, ENLARGED PLANS AND INTERIOR ELEVATIONS

A-301 BUILDING SECTION, WALLS SECTIONS AND DETAILS

S-101 STRUCTURE NOTES

S-102 FOUNDATION PLAN AND FOOTING DETAILS

P.1 PLUMBING PLAN

M.1 HVAC NOTES, DETAILS & SCHEDULES

M.2 HVAC PLAN

E.1 ELECTRICAL NOTES, SCHEDULES AND DETAILS

E.2 ELECTRICAL POWER PLAN

E.3 ELECTRICAL LIGHTING PLAN

END OF SECTION 00 01 15

00 11 13 -1

00 11 13 - ADVERTISEMENT FOR BIDS

Sealed bids for the construction of a new Sampson County Roseboro Emergency Services Facility located in Roseboro, North Carolina will be received by the County Manager, until 2:00 p.m. on Wednesday, June 24th, 2026 at 406 County Complex Rd., Suite 110, Clinton, NC, 28328 and thereafter opened and publicly read.

There will be a non-mandatory pre-bid conference held at 2:00pm, Monday, June 15th, 2026, at the Sampson County Administration Building, 406 County Complex Road, Clinton, NC, 28328.

The work includes General, Site Civil, Structural, Plumbing Mechanical and Electrical work to be constructed under Single Prime Lump Sum Contract. The extent of the work is shown on the drawings and specified in the project manual.

The goals for participation by Minority firms as subcontractors on this project have been set at ten percent (10%).

The Bidder shall provide, with the bid, documented proof in the form of Affidavit A - Part 1, IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION, that these goals have been met or exceeded;

OR

Provide with the bid, Affidavit A – Part 2, LISTING OF GOOD FAITH EFFORTS, identifying the amount of MBE participation; and prior to award, upon request, show evidence of good faith effort made prior to the bid opening to meet these goals;

OR

Provide, with the bid, Affidavit B, INTENT TO PERFORM CONTRACT WITH OWN WORKFORCE, and upon request, information sufficient for the State to determine that the Bidder does not customarily subcontract work on this type of project.

The above information shall be submitted with the bid. The forms must be attached to the bid at its submission; failure to submit the required forms will be cause for rejection of bid.

Known prospective bidders have been provided with Contract Documents at the following locations:

· https://www.sampsoncountync.gov/Business/Bids-and-RFPs

· https://evp.nc.gov/

Each proposal must be accompanied by a cashier’s check issued by or a certified check drawn on a bank or trust company insured by the Federal Deposit Insurance Corporation payable to Sampson County, North Carolina in an amount of five percent (5%) of the gross amount of the proposal or by a bond in an amount equal to not less than five percent (5%) of the proposal. executed in accordance with and conditioned as prescribed by G.S. 143-129, State of North Carolina. If the successful bidder fails to give satisfactory surety as required by law, the Owner will retain the above deposit. All contractors are hereby notified that they shall be properly licensed under the state laws governing their trades.

Performance payment bonds, each in the amount of one hundred percent (100%) of the contract price, will be required of the successful bidder in accordance with G.S. 44A-26.

Sampson County reserves the right to reject any or all proposals.

END OF SECTION 00 11 13

00 11 16 - 1

00 11 16 - INVITATION TO BID

PROJECT: Sampson County Roseboro Emergency Services Building

Roseboro, North Carolina

ARCHITECT: Andrew W. Privette, AIA; Designed to Build, Inc.

d2bandrew@gmail.com

ENGINEER: Stephen Blanchard, PE; Jim Blanchard and Associates, Inc.

steve@jimblanchardassociates.com

OWNER’S ADVISOR: Shelby Hughes, PE; Kimley-Horn and Associates, Inc.

Shelby.hughes@kimley-horn.com

PROJECT LOCATION: 539 W Dr Martin L King Jr Blvd, Roseboro, North Carolina.

GENERAL DESCRIPTION OF WORK: The Sampson County Roseboro Emergency Services Building includes General, Site Civil, Structural, Plumbing Mechanical and Electrical improvements for a new premanufactured emergency services building. The proposed project will also include general site work, utility extensions, and landscaping as shown in the contract documents.

MINORITY BUSINESS PARTICIPATION: The goals for participation by Minority firms as subcontractors on this project have been set at ten percent (10%).

The Bidder shall provide, with the bid, documented proof in the form of Affidavit A - Part 1, IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION, that these goals have been met or exceeded;

OR

Provide with the bid, Affidavit A – Part 2, LISTING OF GOOD FAITH EFFORTS, identifying the amount of MBE participation; and prior to award, upon request, show evidence of good faith effort made prior to the bid opening to meet these goals;

Provide, with the bid, Affidavit B, INTENT TO PERFORM CONTRACT WITH OWN WORKFORCE, and upon request, information sufficient for the State to determine that the Bidder does not customarily subcontract work on this type of project.

The above information shall be submitted with the bid. The forms must be attached to the bid at its submission; failure to submit the required forms will be cause for rejection of bid.

00 11 16 - 2

BIDS DUE: Bids will be received until 2:00 pm, Wednesday, June 24th, 2026 at the Sampson County Administration Building, 406 County Complex Road, Clinton, NC, 28328.

PRE-BID CONFERENCE: There will be a non-mandatory pre-bid conference held at 2:00pm, Monday, June 15th, 2026 at the Sampson County Administration Building, 406 County Complex Road, Clinton, NC, 28328.

BID BOND: 5% of bid required of each contractor.

PERFORMANCE BOND: General Contractor to include Performance Bond and Payment Bond for

100% of Contract Amount in the base bid. All bidders are hereby notified that they shall be properly qualified under the state laws governing their respective trades.

Contractors must be licensed for work in the state of the project’s jurisdiction.

E-VERIFY AFFIDAVIT: No board or governing body of the State, or of any institution of the State government, or of any political subdivision of the State, may enter into a contract unless the contractor, and the contractor’s subcontractors under the contract, comply with the requirements of Article 2 of Chapter 64 of the General Statutes. An E-Verify affidavit is required with each bid submission. The affidavit has been included as part of this section (Section 00 11 16).

NON-COLLUSION AFFIDAVIT: A non-collusion affidavit is required from all prime bidders. Failure of any bidder to provide a required affidavit to the governmental agency shall be grounds for disqualification of his bid. The affidavit has been included as part of this section (Section 00-11-16).

The owner reserves the right to reject any or all bids and to waive informalities.

00 11 16 - 3

SAMPSON COUNTY, NORTH CAROLINA

Attach to Bid — Required Submission

E-VERIFY AFFIDAVIT

(N.C.G.S. § 143-133.3; Article 2 of Chapter 64)

STATE OF NORTH CAROLINA

COUNTY OF SAMPSON

I, Click to enter Affiant Name (the individual attesting below), being duly authorized by and on behalf of Click to enter Name of Entity (Employer) (the entity bidding on this project, hereinafter “Employer”), after first being duly sworn, hereby swear or affirm as follows:

1. E-Verify defined. Employer understands that E-Verify is the federal E-Verify program operated by the United

States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with N.C.G.S. § 64-25(5).

2. Employers must use E-Verify. Employer understands that, after hiring an employee to work in the United States, each employer shall verify the work authorization of the employee through E-Verify in accordance with N.C.G.S. § 64-26(a).

3. Employer size. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (Mark Yes or No.) ☐ YES ☐ NO

4. Subcontractor compliance. Employer will not enter into a contract or subcontract with any subcontractor that does not comply with the E-Verify requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Employer will require, as a condition of each subcontract, that the subcontractor certify its compliance with E-Verify. If Employer is the successful bidder, Employer will ensure compliance with E-Verify by any subcontractors subsequently hired.

5. Continuing obligation. Employer understands that this certification is a continuing obligation through the life of any contract awarded as a result of this bid, and that any failure to comply with E-Verify by Employer or its subcontractors may be grounds for termination of the contract and for such other remedies as are available to Sampson County under law or contract.

Executed this Day day of Month, 20YY.

Signature of Affiant

Print or Type Name

Title

Name of Entity (Employer)

STATE OF NORTH CAROLINA COUNTY OF Notary County

Signed and sworn to (or affirmed) before me, this the Day day of Month, 20YY.

My commission expires: Commission expiration date

(Affix Official Notarial Seal)

00 11 16 - 4

NON-COLLUSION AFFIDAVIT

(N.C.G.S. §§ 133-24, 133-30)

I, Click to enter Affiant Name (Name of Affiant), being first duly sworn, depose and say that I am the Title (Title) of Click to enter Name of Bidder (Name of Bidder), the Bidder that has submitted the attached bid, and state the following:

1. I am fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid.

2. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties of interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder to fix overhead, profit, or cost element of the bid price of any other Bidder, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the County of Sampson or any person interested in the proposed contract.

3. The prices in the attached bid have been arrived at independently, without consultation, communication, or agreement with any other Bidder or competitor for the purpose of restricting competition as to any matter relating to such prices. The prices in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

4. Neither the Bidder nor any of its officers, directors, partners, or principals has been convicted of violating N.C.G.S. § 133-24 (bid rigging on public construction contracts) within the last three (3) years.

5. I am authorized to execute this affidavit on behalf of the Bidder, and I understand that this affidavit is made under penalty of perjury and that any false statement herein may subject the Bidder and the affiant to disqualification from award, rescission of any contract awarded, and such criminal and civil penalties as may be provided by law.

Executed this Day day of Month, 20YY.

Name of Bidder (Entity)

STATE OF NORTH CAROLINA COUNTY OF Notary County

Signed and sworn to (or affirmed) before me, this the Day day of Month, 20YY.

My commission expires: Commission expiration date

00 11 16 - 5

END OF SECTION 00 11 16

E-VERIFY AFFIDAVIT

(N.C.G.S. § 143-133.3; Article 2 of Chapter 64)

I, ______________________(the individual attesting below), being duly authorized by and on behalf of __________________ (the entity bidding on this project, hereinafter “Employer”), after first being duly sworn, hereby swear or affirm as follows:

1. E-Verify defined. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with N.C.G.S. § 64-25(5).

2. Employers must use E-Verify. Employer understands that, after hiring an employee to work in the United States, each employer shall verify the work authorization of the employee through E-Verify in accordance with N.C.G.S. § 64-26(a).

3. Employer size. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (Mark Yes or No.) ☐ YES ☐ NO

4. Subcontractor compliance. Employer will not enter into a contract or subcontract with any subcontractor that does not comply with the E-Verify requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Employer will require, as a condition of each subcontract, that the subcontractor certify its compliance with E-Verify. If Employer is the successful bidder, Employer will ensure compliance with E-Verify by any subcontractors subsequently hired.

5. Continuing obligation. Employer understands that this certification is a continuing obligation through the life of any contract awarded as a result of this bid, and that any failure to comply with E-Verify by Employer or its subcontractors may be grounds for termination of the contract and for such other remedies as are available to Sampson County under law or contract.

Executed this ___ day of _____, 20__.

Name of Entity (Employer)

STATE OF NORTH CAROLINA COUNTY OF __________

Signed and sworn to (or affirmed) before me, this the ___ day of _____, 20__.

My commission expires: _________________

NON-COLLUSION AFFIDAVIT

(N.C.G.S. §§ 133-24, 133-30)

I, ________________ (Name of Affiant), being first duly sworn, depose and say that I am the _________ (Title) of ________________________ (Name of Bidder), the Bidder that has submitted the attached bid, and state the following:

1. I am fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid.

2. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties of interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder to fix overhead, profit, or cost element of the bid price of any other Bidder, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the County of Sampson or any person interested in the proposed contract.

3. The prices in the attached bid have been arrived at independently, without consultation, communication, or agreement with any other Bidder or competitor for the purpose of restricting competition as to any matter relating to such prices. The prices in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

4. Neither the Bidder nor any of its officers, directors, partners, or principals has been convicted of violating N.C.G.S. § 133- 24 (bid rigging on public construction contracts) within the last three (3) years.

5. I am authorized to execute this affidavit on behalf of the Bidder, and I understand that this affidavit is made under penalty of perjury and that any false statement herein may subject the Bidder and the affiant to disqualification from award, rescission of any contract awarded, and such criminal and civil penalties as may be provided by law.

Executed this ___ day of _____, 20__.

Name of Bidder (Entity)

STATE OF NORTH CAROLINA COUNTY OF __________

Signed and sworn to (or affirmed) before me, this the ___ day of _____, 20__.

My commission expires: ___________________

00 21 19 - 1

SECTION 00 21 19 - INFORMATION FOR BIDDERS

1. BID LOGISTICS. Bids will be received by the County Manager for Sampson County or authorized representative at the Sampson County Administration Building, 406 County Complex Road, Clinton, NC, 28328 until 2:00 p.m. on June 24th, 2026 and then at said office publicly opened and read aloud.

There will be a non-mandatory pre-bid conference held at 2:00pm, Monday, June 15th, 2026 at the Sampson County Administration Building, 406 County Complex Road, Clinton, NC, 28328.

Each Bid must be submitted in a sealed envelope, addressed to Lavelle Jackson, Sampson Purchasing and Contracting Officer. Each sealed envelope containing a Bid must be plainly marked on the outside as Bid for Sampson County Roseboro Emergency Services Building, and the envelope should bear on the outside the Bidder’s name, address, and license number. Absolutely no bids will be accepted after 2:00 p.m. local time.

2. E-VERIFY AFFIDAVIT: No board or governing body of the State, or of any institution of the State government, or of any political subdivision of the State, may enter into a contract unless the contractor, and the contractor’s subcontractors under the contract, comply with the requirements of Article 2 of Chapter 64 of the General Statutes. An E- Verify affidavit is required with each bid submission. The affidavit has been included as part of Section 00 11 16.

3. NON-COLLUSION AFFIDAVIT: A non-collusion affidavit is required from all prime bidders. Failure of any bidder to provide a required affidavit to the governmental agency shall be grounds for disqualification of his bid. The affidavit has been included as part of Section 00-11-16.

4. SITE INSPECTION. The contractor shall examine the premises to determine the extent of work involved and the conditions under which he must operate in performing his work. The submission of a Bid will be construed as evidence that such an examination has been made, and no subsequent allowance will be made in this connection on behalf of the contractor for any error or negligence on his part. Please contact Ashley Holland, Interim Public Works Director, to set up a site inspection -- 910-592-0188.

5.

6. SINGLE PRIME CONTRACTS. The Owner will accept bids under the single-prime contract system only.

7. SINGLE-PRIME CONTRACTS. All single-prime bidders must identify on their bid the sub-contractors they have selected for the subdivisions or branches of work for:

(1) Heating, ventilating, and air conditioning;

(2) Plumbing;

(3) Electrical;

No contractor whose bid is accepted shall substitute any person as subcontractor in the place of the subcontractor listed in the original bid except with the approval of the Owner for good cause as shown by the contractor.

The terms, conditions and requirements of each contract between the Bidder and the

00 21 19 - 2 subcontractor set out above performing work under a subdivision or branch of work listed above shall be substantially the same as the terms, conditions and requirements of the contract between the Bidder and the Owner.

8. BID FORM. All Bids must be made on the required Bid form all spaces for Bid prices must be filled in, in ink or typewritten, and the Bid form must be fully completed and executed when submitted. Only one copy of the Bid form is required.

9. BID ACCEPTANCE/REJECTION. Sampson County reserves the right to reject any and all proposals. The Owner may waive informalities, irregularities, or minor defects in a Bid received and accept the Bid which, in the Owner’s judgment, is in the Owner’s own best interests.

The Owner shall have the right to accept all, some, or none of the Alternates in any order or combination, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

10. The Contract Documents contain the provisions required for the construction of the

Project. Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risk or obligations assumed by the Contractor or relieve the Contractor from fulfilling any of the conditions of the contract.

11. LIQUIDATED DAMAGES. The Contractor is required to complete the project within

320 calendar days from notice to proceed. It shall be the responsibility of the Contractor to pursue the orderly progression of all work until the project is completed. Should the Contractor fail to assure the completion of the total project satisfactorily within the time period specified in the contract, the Contractor shall be charged with liquidated damages at a rate of One Thousand Dollars ($1,000) per calendar day until the total project is successfully completed. Completion of the project shall be defined as substantial completion.

If, through the acts or omissions of the Contractor, the sub-contractor should suffer loss or damage on the work, the Contractor agrees to settle with such other sub-contractor by agreement if such sub-contractor will so settle.

It will be the responsibility of the Contractor to produce, within ten (10) working days after receipt of notice to proceed with work, a Proposed Work Progress Schedule to include (among other things) specifications as to time frame for work to be done. The Contactor shall submit said schedule to the Owner’s Advisor.

12. BID QUALIFICATION. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

Performance and payment bonds, each in the amount of one hundred percent (100%) of the contract price, will be required of the successful bidder in accordance with G.S. 44A- 26."

13. CONTRACT ADDITIONS (Extra Work). As the work progresses the contractor may be required to perform extra work as required by the Owner. The mark-up for this extra

00 21 19 - 3 work shall be cost plus a maximum of 15% for subcontractors and 5% for General Contractors. If the work is provided by the General Contractor a maximum of 15% mark-up shall be allowed. This mark-up shall include all overhead, profit/fee, supervision, etc.

14. CONTRACT REDUCTION. The Contractor should note that the Owner retains the exclusive right to reduce any or all contracts referred to within the contract documents for budgetary or other reasons. Should the Owner choose to reduce any or all said contracts, said Contractor provide a credit of 5% in addition to the cost of the work to account for the reduction in overhead, profit/fee, supervision, etc.

15. CONTRACTORS LICENSE. All firms for the general portion of the contract must possess an up-to-date North Carolina Contractors License to do work in North Carolina plus any other applicable licenses. All firms bidding on trade contracts or subcontracting portions of the general or a trade contract must possess all required applicable licenses for work in North Carolina.

16. ADA REQUIREMENTS. The Contractor during the period of this contract will be required to comply with all provisions of the Americans with Disabilities Act.

17. SALES AND USE TAX. Upon submission of each partial payment or request for payment, the Contractor must furnish for themselves, as well as for all subcontractors, a minimum of (4) original, notarized pay requests. Also, include a minimum of (4) original, notarized tax statements stating the cost of the property purchased from each vendor and the amount of sales and/or use taxes paid thereon and a minimum of (3) copies of all associated invoices. In the event the Contractor makes several purchases from the same vendor, such certified statements must indicate the invoice numbers, the inclusive taxes paid thereon. Such statements must also include the cost of any tangible personal property withdrawn from the Contractor’s warehouse stock and the amount of sales or use tax paid thereon by the Contractor. Similar certified statements by his sub-contractors must be obtained by the Contractor and furnished to the Owner. The amounts of the prices of the items state sales tax, and County or City sales tax, and use tax shall be totaled at the bottom of each page, and a grand total at the bottom of the page. Sales tax on secured items shall be reported monthly. Use the State and County Sales/Use Tax Statement & Certification included in section 01 29 13.

18. WEATHER DELAY. Contractor’s sole remedy for delays caused by abnormally adverse weather shall be an extension of time. In order to demonstrate delay as the result of abnormally adverse weather, the Contractor shall demonstrate that the critical path activities have been delayed. In order to be considered a day of delay, the Contractor shall demonstrate that work was prevented on critical path activities for more than fifty percent (50%) of the day of adverse weather. The Contractor is also required to provide evidence that more than 0.1 inches of rain occurred on the site for each of the days the contractor is claiming. Weather days occurring on holidays, Saturday, or Sundays will not be considered as delays significant to the Contract completing date, and shall be included in the Bid (see listing of days and months to be included). The request for a weather delay shall be made within 21 days after the month’s end; all requests after this date will be rejected.

NUMBER OF WEATHER DAYS TO BE INCLUDED AT EACH MONTH

WITHOUT CLAIM FOR DELAY.

January (6) February (6)

00 21 19 - 4

March (7) April (7) May (8) June (9) July (10) August (9) September (7) October (5) November (5) December (6)

19. BUILDERS RISK INSURANCE. Shall be provided by the Contractor.

20. NON-DISCRIMINATION IN EMPLOYMENT. During the performance of this

Contract, the Contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race, color or religion, sex, handicap or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equal during employment without regard to race, color, sex, religion, handicap or national origin. Such action will include, but not be limited to, the following:

employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

21. DAMAGES. The Contractor shall indemnify the Owner, Engineer, and Architect for any claim or legal action against the Owner, Engineer, and Architect by any Subcontractor or supplier as a result of injury or damages caused by that Contractor to others. The Contractor responsible for the injury must defend, indemnify and save the Owner, Engineer, and Architect harmless, including paying judgments against the Owner, Engineer, and Architect, all costs and expenses, legal or otherwise, incurred by the Owner, Engineer and Architect in defending the suit.

22. PARTICIPATION BY MINORITY BIDDERS. Bidders shall review and satisfy the requirements of Sampson County Resolution Establishing Appropriate Verifiable Percentage Goal for Participation by Minority Businesses, which can be found in Division 00, Section 00 01 14. The lowest responsible, responsive bidder will be required to provide documentation that this Resolution has been satisfied.

The goals for participation by Minority firms as subcontractors on this project have been set at ten percent (10%).

The Bidder shall provide, with the bid, documented proof in the form of Affidavit A - Part 1, IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION, that these goals have been met or exceeded;

Provide with the bid, Affidavit A – Part 2, LISTING OF GOOD FAITH EFFORTS, identifying the amount of MBE participation; and prior to award, upon request, show evidence of good faith effort made prior to the bid opening to meet these goals;

00 21 19 - 5

Provide, with the bid, Affidavit B, INTENT TO PERFORM CONTRACT WITH OWN WORKFORCE, and upon request, information sufficient for the State to determine that the

Bidder does not customarily subcontract work on this type of project.

The above information shall be submitted with the bid. The forms must be attached to the bid at its submission; failure to submit the required forms will be cause for rejection of bid.

END OF SECTION 00 21 19

00 41 13 - 1

SECTION 00 41 13 - BID FORM – STIPULATED SUM – SINGLE PRIME

PROJECT: Sampson County Roseboro Emergency Services Building 539 W Dr Martin L King Jr Blvd, Roseboro, North Carolina.

NAME OF BIDDER: .

BUSINESS ADDRESS: .

LICENSE NO. DATE .

This Contractor hereby proposes to furnish all materials, labor and equipment necessary to provide the Owner with a completed project as described in these specifications and as shown, detailed, or noted on the drawings listed herein and to include all allowances and any information provided in addenda as indicated on this proposal form.

A. CONTRACT PRICE:

Roseboro Emergency Services Building

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE EXTENDED PRICE

1 MOBILIZATION (10%) 1 LS $ $

2 MAINTENANCE OF TRAFFIC 1 LS $ $

3 EROSION AND SEDIMENT CONTROL 1 LS $ $

4 CLEARING AND GRUBBING 1 LS $ $

5 PRECONSTRUCTION VIDEO 1 LS $ $

6 RECORD DRAWINGS 1 LS $ $

7 POTABLE WATER 1 LS $ $

8 SANITARY SEWER 1 LS $ $

SITE PREPARATION, EXCAVATION, AND

COMPACTION

1 LS $ $

PREFABRICATED BUILDING AND

NECESSARY APPURTENANCES

(MEP/HVAC/STRUCTURAL)

1 LS $ $

BUILDING FOUNDATION CONCRETE,

REINFORCEMENT AND VAPOR BARRIER

1 LS $ $

12 ELECTRICAL SERVICE EXTENSION 1 LS $ $

00 41 13 - 2

13 SODDING AND LANDSCAPING 1 LS $ $

14 SIGNAGE 1 LS $ $

15 SIDEWALK AND CONCRETE DRIVEWAY 1 LS $ $

16 FULL ROAD INSTALLATION/RESTORATION 1 LS $ $

17 MILL AND RESURFACE 1 LS $ $

18 STRIPING 1 LS $ $

19 CURB INSTALLATION/RESTORATION 1 LS $ $

Total Base Bid:

B. TIME OF COMPLETION:

The undersigned further agrees to begin work immediately upon receipt of the “Notice to Proceed” with an adequate force, carry the work forward as expeditiously as possible, and complete the work in Three Hundred Twenty (320) days.

C. QUALIFICATIONS AND CLARIFICATIONS:

Contractor shall obtain any clarifications with the Owner in writing prior to the bid date. Bid qualifications are not permitted.

D. ADDENDA:

Contractor shall acknowledge receipt of all Addenda to the drawings and specifications by affixing his signature in the spaces provided below:

Date Signature

Adden…