Investment Consultant Competitive Solic.docx

COMPETITIVE SOLICITATION – NO. 2026-2

FOR

WASHINGTON SAVES INVESTMENT CONSULTANT

Interested bidders: On behalf of the Washington State Washington State Department of Financial Institutions (“DFI”), thank you for your interest in contracting with the State of Washington to provide services. To ensure a fair and transparent procurement process that is open to all qualified vendors, Washington’s Procurement Code for Goods/Services (RCW 39.26) requires that this procurement be conducted through a competitive solicitation process.

The Competitive Solicitation consists of this document and the exhibits included in the summary table attached as Appendix A – Summary Table of All Included Exhibits & the Required Bid Submittals.

This Competitive Solicitation is organized into the following four sections and one appendix:

· Section 1 – Opportunity: Describes the opportunity for Bidders - i.e., what services are being solicited; award type; number of awards; historical sales information; and historical purchasers.

· Section 2 – Competitive Solicitation Process: Describes the procurement process for this Competitive Solicitation.

· Section 3 –Submitting A Bid: Details how Bidders prepare and submit a bid.

· Section 4 – Bid Evaluation: Details how DFI, with consultation from the Department of Enterprise Services (“DES”), will review and evaluate bids to determine Contract awards.will review and evaluate bids to determine Contract awards.

· Appendix A: Summary Table of All Exhibits & the Required Bid Submittals.

SECTION 1 – OPPORTUNITY

This section identifies the services that Bidders will be bidding to supply if awarded a contract. This section also includes available historical data regarding prior purchases that may help Bidders evaluate the potential opportunity including, when available, prior purchasing data.

1.1. SCOPE OF INCLUDED SERVICES. DFI is utilizing this Competitive Solicitation to solicit value-added bids from innovative, qualified Bidders to provide investment consulting services that, at a minimum, meet or exceed any mandatory minimum specifications for the Services and the mandatory minimum performance requirements for Bidders who are awarded a Contract as set forth in Exhibit D-Contract.

The Washington Saves Governing Board ("Board" or "State") is the administrator of the Washington Saves Program ("Program") and the state agency responsible for the effective and efficient administration of the Washington Saves Trust ("Trust"), as defined in Chapter 19.05 of the Revised Code of Washington (RCW).

The Board is seeking a qualified investment consultant to:

1. Facilitate the Board’s development of an investment policy statement based on investment beliefs and objectives the Board establishes;

2. Advise on the development of a risk management and oversight program;

3. Participate in the solicitation of investment management services;

4. Work collaboratively within and across the organizations and teams that will ultimately be service providers to and stakeholders in the Washington Saves Program; and

5. Monitor the performance of the investment manager(s) and the investment options ultimately included in the Program.

The Board anticipates the Program will fully launch in July 2027, with a pilot running several months before full launch.

While the selected consultant will be under the management purview of the Program Manager, the consultant will be expected to consult with the Board at the request of the Program Manager or Board. Additional service requirements are on page 23 of Exhibit D – Contract in the section titled "Included Services." DFI expects a response to take a bidder around 6-8 hours to complete.

1.2. CONTRACT AWARD. DFI intends to award one firm fixed price contract to the highest scored responsive, responsible bidder.

1.3. ESTIMATED CONTRACT VALUE. No previous contracts have been executed for these services. DFI estimates the fully executed value of the resultant contract not to exceed $225,000. DFI does not represent or guarantee any minimum purchase from the Contract.

SECTION 2 – COMPETITIVE SOLICITATION PROCESS

This section describes the procurement process for this Competitive Solicitation, including:

· Information about the purpose of the Competitive Solicitation;

· The form and term of the intended Contract;

· Important deadlines for this Competitive Solicitation;

· Information about the Pre-Bid Conference;

· Where to direct questions or concerns regarding the Competitive Solicitation;

· Limits on Bidder communications during the Competitive Solicitation process;

· Information about the complaint, debrief and protest process; and

· The process for potential amendments or modifications to the Competitive Solicitation.

2.1. PURPOSE OF THE COMPETITIVE SOLICITATION. The Competitive Solicitation is a required formal process for DFI to receive competitive bids from interested Bidders to evaluate pursuant to described criteria and, as appropriate, award a Contract for the specified Services.

2.2. CONTRACT FORM & TERM. As set forth in Exhibit D – Contract, the Contract term is up to thirty-six (36) months. Bidders must specify prices for the full Contract term (such prices may be adjusted as set forth in the Contract). The Contract is subject to earlier termination.

2.3. COMPETITIVE SOLICITATION DEADLINES. The following table identifies important dates for this Competitive Solicitation:

COMPETITIVE SOLICITATION DEADLINES

at 1:00pm (Pacific Time) Attend via Teams

Weblink: Join the meeting now Call In: +1 564-999-2000,, 431769776# United States, Olympia

(833) 322-1218,, 431769776# United States (Toll-free) Phone conference ID: 309 981 506#

11:59 pm (Pacific Time)

11:59 pm (Pacific Time)

Note: As required by Washington law, this Competitive Solicitation is posted to Washington’s Electronic Business Solution (“WEBS”). See RCW 39.26.150. Interested Bidders must register in WEBS. In the event there are amendments to this Competitive Solicitation, DFI will post such amendments to WEBS. Similarly, in the event of any timely Bidder questions (i.e., questions raised during the Pre-Bid Conference or the Question & Answer Period), DFI will post written responses to such questions to WEBS.

2.4. PRE-BID CONFERENCE. DFI will host a virtual Competitive Solicitation Pre-Bid Conference at the date and time set forth in Section 2.3, above. Bidders are encouraged to attend and participate, but attendance is not mandatory.

The Pre-Bid Conference is intended to:

· Familiarize Bidders with Washington’s requirements for governmental procurements of services;

· Explain the Competitive Solicitation; and

· Allow Bidders to raise questions or concerns regarding the Competitive Solicitation.

As practicable, DFI will address Bidder questions or concerns that are raised during the Pre-Bid Conference at that time. Nonetheless, to ensure fairness to all potential Bidders, DFI will identify Bidder questions or concerns asked during the Pre-Bid Conference and the Procurement Coordinator will provide an official response in the question and answer period. Assistance for disabled, blind, or hearing-impaired persons who wish to attend the Pre-Bid Conference is available with prior arrangement by contacting the Procurement Coordinator.

2.5. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation must be directed to the following Procurement Coordinator:

· NAME: JONATHAN HERRERA

· Email: wasaves@dfi.wa.gov The Procurement Coordinator will answer Bidder questions in writing posted to Washington’s Electronic Business Solution (WEBS). Bidders are encouraged to submit questions regarding the Competitive Solicitation as early in the process as possible to allow the Procurement Coordinator to consider and respond.

Note: If Bidders have questions or concerns regarding the Contract (see Exhibit D – Contract), Bidders must raise such questions or concerns, in writing, to the Procurement Coordinator before the Deadline for Submitting Questions stated in Section 2.1, above. DFI does not intend to negotiate substantive terms and conditions pertaining to the resulting Contract at Contract award.

2.6. BIDDER COMMUNICATION DURING COMPETITIVE SOLICITATION. During the Competitive Solicitation process, all Bidder communications regarding this Competitive Solicitation must be directed to the Procurement Coordinator. Bidders should rely ONLY on this Competitive Solicitation and written amendments to this Competitive Solicitation issued by the Procurement Coordinator. In no event will oral communications regarding this Competitive Solicitation be binding. Unauthorized Bidder contact regarding this Competitive Solicitation with other state employees or Purchasers involved with the Competitive Solicitation may result in Bidder disqualification.

2.7. COMPLAINTS, DEBRIEFS, & PROTESTS. This Competitive Solicitation and resulting Contract award is subject, as applicable, to complaints, debriefs, and protests which may impact the dates set forth above.

· Bidder complaints and debrief requests must be emailed to the Procurement Coordinator referenced in Section 2.6, above.

· Protests, however, must be sent to the Protest Officer stated below.

2.8. COMPETITIVE SOLICITATION – AMENDMENT & MODIFICATION. DFI reserves the right to amend and modify this Competitive Solicitation. Only Bidders who properly have registered and downloaded this Competitive Solicitation directly via the Washington Electronic Business Solution (WEBS) will receive subsequent notifications of amendments and other correspondence pertinent to this Competitive Solicitation. Bidders must be registered in WEBS to be awarded a Contract. Visit WEBS to register.

SECTION 3 – SUBMITTING A BID

This section identifies how to prepare and submit your bid to DFI for this Competitive Solicitation. In addition, Bidders will need to review and follow the Competitive Solicitation requirements including those set forth in the exhibits, which identifies the information that Bidders must provide to DFI to constitute a responsive bid. By responding to this Competitive Solicitation and submitting a bid, Bidders acknowledge having read and understood the entire Competitive Solicitation and accept all information contained within this Competitive Solicitation.

3.1. BID FORMAT. Required Bid Submittals must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by DFI, Required Bid Submittals and permitted ancillary documents must be prepared and delivered in MS Word, MS Excel, or Adobe PDF. Where required to do so, Bidders may sign Required Bid Submittals using either a physical or electronic signature.

3.2. PRICING. Bidders must identify and include all cost elements in their pricing. In the event that Bidder is awarded a Contract, the total price for the Services shall be Bidder’s price as submitted. Except as provided in the Contract, there shall be no additional costs of any kind.

3.3. SUBMITTING BIDS. Bidders must email Required Bid Submittals to mailto:wasaves@dfi.wa.gov. Please note:

· Bidder’s email, including all attachments, must not exceed 30MB in size.

· DFI will not accept or open zipped files.

· DFI will acknowledge bid receipt by responsive email. If Bidder does not receive such acknowledgement within five (5) business days, Bidder must contact the Procurement Coordinator to confirm acknowledgement of bid receipt. Acknowledgement of bid receipt is not a determination on the bid’s responsiveness.

3.4. ADDITIONAL BID SUBMITTALS. Bidders may not provide unsolicited materials. For any supplemental materials expressly required by DFI in writing, Bidders must identify such supplemental materials with Bidder’s name.

3.5. PUBLIC RECORDS. Submitted bids and any supplemental Bidder materials pertaining to this Competitive Solicitation are subject to Washington’s Public Records Act (RCW 42.56) and, in the event of a public records request, will be disclosed unless statutorily exempt from disclosure. The Washington State Department of Enterprise Services “DES” and DFI strongly discourage Bidders from unnecessarily submitting sensitive information (e.g., information Bidders may categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.).

· If, in Bidder’s opinion, Washington’s Public Records Act provides an applicable statutory exemption from disclosure for certain portions of Bidder’s bid, please mark the precise portion(s) of the relevant page(s) of the bid that Bidder believes are statutorily exempt from disclosure and identify the precise statutory basis for exemption from disclosure.

· In addition, if, in Bidder’s opinion, certain portions of Bidder’s bid are not statutorily exempt from disclosure but are sensitive because these particular portions of Bidder’s bid (NOT including pricing) include highly confidential, proprietary, or trade secret information (or the equivalent) that Bidder protects through the regular use of confidentiality or similar agreements and routine enforcements through court enforcement actions, please mark the precise portion(s) of the relevant page(s) of Bidder’s bid that include such sensitive information.

In the event that DES or DFI receives a public records disclosure request pertaining to information that Bidder has submitted and marked either as (a) statutorily exempt from disclosure; or (b) sensitive, DES or DFI, prior to disclosure, will do the following:

· DES or DFI will review any records marked by Bidder as statutorily exempt from disclosure. In those situations, where Bidder’s designation of the precise portion(s) of the relevant page(s) of Bidder’s bid aligns with the stated precise statutory exemption from disclosure, DES will redact or withhold the precise portion(s) of the relevant page(s) of Bidder’s bid document(s) as appropriate.

· For documents marked by Bidder as ‘sensitive’ or for documents where DES or DFI either determines that no statutory exemption to disclosure applies or is unable to determine whether the stated precise statutory exemption to disclosure properly applies, DES or DFI will notify Bidder, at the address provided in the bid submittal, of the public records disclosure request and identify the date that DES or DFI intends to release the document(s) (including documents marked ‘sensitive’ or exempt from disclosure) to the requester unless Bidder, at Bidder’s sole expense, timely obtains a court order enjoining DES or DFI from such disclosure. In the event Bidder fails to timely file a motion for a court order enjoining such disclosure, DES or DFI will release the requested document(s) on the date specified. Bidder’s failure properly to identify exempted or sensitive information or timely respond after notice of request for public disclosure has been given shall be deemed a waiver by Bidder of any claim that such materials are exempt or protected from disclosure.

SECTION 4 – BID EVALUATION

This section identifies how DFI will evaluate bids for this Competitive Solicitation.

4.1. OVERVIEW. DFI will evaluate bids for this Competitive Solicitation as described below.

· Bid Review: DES and DFI will review bids to determine bid responsiveness as stated in Section 4.2, below.

· Bid Evaluation: DFI will evaluate responsive bids as stated in Sections 4.3 – 4.5, below.

· Procurement Authority Discretion. DFI reserves the right to:

a) Request Bidder clarification regarding any bid;

b) Waive any informality;

c) Reject any or all bids, or portions thereof;

d) Cancel the Competitive Solicitation and, if desired, re-solicit bids; and/or

e) Negotiate with the lowest responsive and responsible Bidder(s) to determine whether such bids can be improved.

DFI will use the following process and evaluation criteria to determine eligibility for a Contract award:

See Section 4.2, below

Review Bidder’s Required Bid Submittals to determine whether Bidder’s bid is responsive to the Competitive Solicitation Pass/Fail

Exhibit D – Contract Review whether Bidder’s Services and/or Bidder’s performance capability meets the mandatory minimum performance specifications for the Competitive Solicitation Pass/Fail

See Section 4.3, below

Exhibit B – Scored Non-Cost Scored Factors Evaluate and score Bidder’s response to stated non-cost factors including, as applicable, Bidder’s Services and/or Bidder’s performance capability that exceeds mandatory minimum performance specifications for the Competitive Solicitation

Exhibit C – Bid Price Evaluate and score Bidder’s cost factors

See Section 4.4, below

See Section 4.5, below

Bidder Responsibility Analysis Review and determine Bidder responsibility Pass/Fail

See Section 4.6, below

See Section 4.7, below

See Section 4.8, below

4.2. BID RESPONSIVENESS (STEP 1A). DES will review bids – on a pass/fail basis – to determine whether the bid complies with the Competitive Solicitation requirements and, therefore, is ‘responsive.’ If DES determines that a bid is nonresponsive, DES will reject the bid and notify the Bidder, in writing, that the bid is nonresponsive. Such written notification will include a brief explanation as to why the bid is nonresponsive.

DES or DFI, at their discretion, may waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to Bidders.

Consistent with the Washington State Legislature’s policy goals to reduce barriers to competition and increasing opportunities for small businesses to contract with state agencies, DES or DFI, at their discretion, may clarify a Bidder’s bid that is in substantial compliance with the instructions. Clarifications are intended to ensure that the bids are complete and can be evaluated fairly.

· REVIEW BIDDER’S REQUIRED BID SUBMITTALS (STEP 1A). DES will review each bid to determine whether:

· The bid is complete – i.e., does Bidder’s bid include each of the Required Bid Submittals as stated in Appendix A – Summary Table of All Exhibits & the Required Bid Submittals;

· Bidder’s Required Bid Submittals are complete, consistent with the instructions, signed, and legible; and

· Bidder’s certifications, as provided by Bidder in Bidder’s submitted Exhibit A – Bidder’s Certification, constitute a responsive bid.

· REVIEW MINIMUM REQUIRED PERFORMANCE REQUIREMENTS (STEP 1B). DFI will review each bid to determine whether Bidder’s Services and Bidder’s performance capability meets the minimum required specifications and performance requirements stated in Exhibit D – Contract. Note: DFI reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidders. If Bidder fails to provide such requested information to DFI within five (5) business days, Bidder may be disqualified.

4.3. BID EVALUATION: SCORED FACTORS (STEP 2A). DFI will evaluate and score responsive bids as specified below and as set forth in the referenced exhibits. Note: It is imperative that Bidder’s Required Bid Submittals comply with the instructions set forth in the exhibits.

· NON-COST FACTORS (STEP 2A). DFI will evaluate and score the specified non-cost factors stated in Exhibit B – Scored Non-Cost Factors by evaluating and scoring Bidder’s response – i.e., Bidder’s Services and Bidder’s performance capability that exceeds the stated minimum required performance specifications. Note: DFI reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidder. If Bidder fails to provide such requested information to DFI within five (5) business days, Bidder may be disqualified.

· COST FACTORS – BID PRICING (STEP 2B). DFI will evaluate and score Bidder’s cost factors, as provided by Bidder in Bidder’s Exhibit C – Bid Price, as follows:

The bid with the lowest total evaluation price will receive 50 points. Bids with a higher evaluation price will receive proportionately fewer evaluation points based upon the bid with the lowest total evaluation price, using the following formula:

Lowest total bid evaluation price divided by a higher total bid evaluation price (i.e., the bid that is being evaluated) multiplied by the total number of available points equals the cost factor evaluation points. Points will be rounded to three places to the right of the decimal point using standard rounding method.

Sample Calculation:

Using Bidder A = $60/hr (lowest total evaluation price) and Bidder B = $100/hr Bid B calculation: $60/hr (Bidder A, lowest total evaluation price) / $100/hr (Bidder B’s evaluation price) = 0.6 x 50 (maximum points available) = 30.

Bidder A is the bid with the lowest total bid evaluation price, so it would be assigned the maximum available points, 50 points. Bidder B would be assigned 30 points based on the formula above.

· DEMONSTRATIONS (STEP 2.C). Bidders scores from step 2.a and 2.b will determine the top ranked scores for demonstrations. DFI, at its sole discretion, may request that the top two bidders participate in a presentation or demonstration. Should DFI elect to hold demonstrations, it will contact the top-scoring bidder(s) to schedule a date, time, and platform. Bidder(s) is/are encouraged to hold the date(s) indicated in the Estimated Solicitation Deadlines. DFI will provide further instruction at the time of scheduling demonstrations/interviews. Demonstrations will run for approximately 45 minutes to an hour.

Demonstrations will Include:

1. A simulated Governing Board presentation, where the bidder will walk the evaluation panel through an investment performance report they previously developed for a similar board. This will allow the panel to: (a) evaluate the content and style of a report the firm would present to the Board (whether or not previously included in their written bid); and (b) observe how the firm presents complex information to a public body with varying levels of investment experience.

2. After the completion of the presentation, evaluation team will ask questions relating to governance, communication style, and responsiveness to feedback.

4.4. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES (STEP 3). This Competitive Solicitation is subject to the Washington state procurement priorities and/or preferences stated below (collectively, “Washington Procurement Priorities for Goods/Services Contracts”). Accordingly, DFI will evaluate Bidder’s bid to determine (a) whether Bidder is requesting to be considered for such Washington Procurement Priorities for Goods/Services Contracts; and (b) whether Bidder’s bid qualifies for such Washington Procurement Priorities for Goods/Services Contracts. DFI will score qualifying bids and adjust Bidder’s total evaluation score accordingly.

· PROCUREMENT PREFERENCE FOR BIDDER COMPLIANCE WITH EXECUTIVE ORDER 18-03. DFI will provide a bid preference in the amount of 10 points to Bidders who certify, pursuant to Exhibit A – Bidder’s Certification, that Bidder complies with Executive Order 18-03.

· PROCUREMENT PREFERENCE FOR A WASHINGTON SMALL BUSINESS. DFI will provide a bid preference in the amount of 10 points to Bidders who certify, pursuant to Exhibit A – Bidder’s Certification, that Bidder is a Washington Small Business.

· PROCUREMENT PREFERENCE FOR CERTIFIED VETERAN OWNED BUSINESS. DFI will provide a bid preference in the amount of 10 points to Bidders who certify, pursuant to Exhibit A – Bidder’s Certification, that Bidder is a Certified Veteran Owned Business.

4.5. BIDDER RESPONSIBILITY DETERMINATION (STEP 4). The Washington State Legislature requires that Washington state agencies award contracts for goods/services only to ‘responsible bidders.’ See RCW 39.26.160(2). Accordingly, to be eligible to be considered for a Contract award resulting from this Competitive Solicitation, DFI must determine that Bidder is a ‘responsible bidder.’ Accordingly, DFI will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. In determining bidder responsibility, DFI will consider the following:

· Bidder’s certifications as provided in Bidder’s Exhibit A – Bidder’s Certification;

· Bidder’s ability, capacity, and skill to perform the Contract or provide the Services;

· Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

· Bidder’s ability to perform the Contract within the time specified;

· Bidder’s performance quality pertaining to previous contracts or services;

· Bidder’s compliance with laws relating to the Contract or services;

· Whether, within the three-year period immediately preceding the date of the Competitive Solicitation, Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

· Such other information as may be secured having a bearing on the decision to award a Contract.

In addition, DFI may consider the following:

· Financial Information: DFI may request financial statements, credit ratings, references, record of past performance, clarification of Bidder’s bid, on-site inspection of Bidder's or subcontractor's facilities, or other information as necessary to determine Bidder’s capacity to perform and the enforceability of Bidder’s contractual commitments. Failure to respond to these requests may result in a bid being rejected as non-responsive.

· References: DFI reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a Bidder as non-responsible.

DFI reserves the right to request bidder responsibility information from Bidder. If Bidder fails to provide such information to DFI within five (5) business days, Bidder may be disqualified.

4.6. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER (STEP 5). DFI will determine the Apparent Successful Bidder (“ASB”). The ASB will be the responsive and responsible Bidder who best meets the Competitive Solicitation requirements and presents the best total value based on the evaluation criteria stated above.

· ASB designation does not imply that DFI will issue a Contract award. Rather, this designation allows DFI to perform further analysis and ask for additional documentation. Bidders must not construe ASB designation as an award, impending award, attempt to negotiate, etc. If a Bidder acts or fails to act as a result of such notification or designation, it does so at its own risk and expense.

· Upon announcement of ASB, Bidders may request a debrief conference.

4.7. BID INFORMATION AVAILABILITY (STEP 6). Upon DFI’s announcement of ASB:

· All bid submissions and all bid evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2).

· DFI will post all bid evaluations to DFI’s website. In addition, DFI intends to post winning bid submissions to its webpage after Contract awards.

4.8. CONTRACT AWARDS (STEP 7). Subject to protests, if any, DFI and the ASB will enter into a Contract as set forth in Exhibit D – Contract. An award, in part or full, is made, and a contract formed by signature of DFI and the awarded Bidder on the Contract. Following Contract award, all Bidders registered in WEBS will receive a Notice of Award delivered to the Bidder’s email address provided in Bidder’s WEBS profile.

4.9. ADDITIONAL AWARDS. DFI reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible Bidders who provided a bid but who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address an awarded Contractor vacancy (e.g., an awarded contractor is terminated or goes out of business), respond to Purchaser needs, or be in the best interest of the State of Washington.

APPENDIX A – SUMMARY TABLE OF ALL INCLUDED EXHIBITS & THE REQUIRED BID SUBMITTALS This Competitive Solicitation includes each of the exhibits identified below in the Summary Table of All Included Exhibits & Required Bid Submittals. The Summary Table also identifies required bid submittal and what actions, if any, Bidders timely must complete as part of a responsive bid submission.

BID

SUBMITTAL

Exhibit A – Bidder’s Certification Identifies required information that Bidder must provide and states required Bidder certifications.

Required

Exhibit B – Scored Non-Cost Factors Identifies scored performance requirements for Bidder’s Services and/or Bidder’s performance capability that exceed the minimum required specifications set forth in Exhibit D – Contract and provides Bidders an opportunity to compete to demonstrate additional value that will be evaluated and scored.

Bidder must complete Exhibit B – Scored Non-Cost Factors, as specified therein, and submit it as part of Bidder’s bid.

Note: Awarded Bidders who receive evaluation points for any included Non-Cost Scored Performance Specifications will be required to include such additional performance specifications for Bidder’s Services and/or Bidder’s Performance in the awarded Contract.

Yes Required

Exhibit C – Bid Price Provides the template and bid pricing information that Bidders must use to provide bid pricing.

Required

Exhibit D – Contract Provides the Contract form that awarded Bidders will execute with DFI.

Bidder must review Exhibit D – Contract and timely submit to the Procurement Coordinator, in writing, any issues pertaining to the Contract terms and conditions during the Question & Answer Period.

Note: Bids that are subject to Contract modifications that DFI has not agreed to and that DFI has not included in an amended/revised Exhibit D – Contract, posted to WEBS, will be rejected as nonresponsive.

No

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