Invasive Tree Removal Bid Worksheet_2025_REVISED_2.21.25.pdf
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- Attached to
- CVSWCD - Invasive Tree and Brush Removal
- Solicitation number
- 88450
- Issued by
- Scott County, Virginia
About this file
This is a bid worksheet from the Clinch Valley Soil & Water Conservation District (CVSWCD) for invasive tree and brush removal services, funded by an Urban & Community Forestry Grant from the Virginia Department of Forestry. The project requires removal of 80-90 invasive trees including Bradford Pear, Autumn Olive, and Cedar from Town of Lebanon property. Contractors must cut and remove trees through chipping, hauling off-site, or forestry mulching, with proper stump treatment required. Commercial Pesticide/Herbicide Licensing from Virginia is required for herbicide treatments. The work involves using skid steers or small excavators, with some hand cutting potentially needed. Bids are due March 13th, 2025 at 8:00 AM, with work to be completed between March 24th and May 30th, 2025. Pre-bid site visits can be arranged through Jeff Mutter at (276) 206-6534.
The bid worksheet provides sections for itemizing materials, labor, and miscellaneous expenses, with CVSWCD being a tax-exempt entity (Form ST-12 available upon request). Ineligible expenses include machinery purchases, construction costs, food/beverages, gift cards, and invasive plant materials. The winning bidder will have 5 business days to accept or reject the contract after notification. Bids can be submitted in person at the Lebanon, VA office or through the eVA Procurement website. The document includes no specific budget parameters or set-aside requirements, and there is no mention of incumbent contractors.
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Invasive Tree and Brush Removal Bid Sheet
Clinch Valley SWCD was awarded the Urban & Community Forestry Grant by the Virginia Department of Forestry to remove invasive plant species, including but not limited to, Bradford Pear Trees, Autumn Olive, and Cedar on property owned by the Town of Lebanon. Approximately
80-90 trees in various sizes will need to be cut and removed (chipped and hauled off site, or use of a forestry mulcher are acceptable). Any stumps left in the ground should either be mulched, grubbed, or treated with herbicide. Commercial Pesticide/Herbicide Licensing from the State of Virginia is required for contractors who use herbicide treatments. Majority of trees and brush are accessible with skid steer or smaller excavator, but some hand cutting may be required. If you wish to see the property before bidding, please contact Jeff Mutter at (276) 206-6534 to schedule an appointment.
Ineligible expenses include the following: machinery purchases, construction costs, food or beverages, gift cards, plant material classified as "invasive", or any other expenses not approved by Clinch Valley SWCD grant manager(s) or the Urban & Community Forestry Program Manager.
Open to responsible bidders that intend to do the work with professionalism and good workmanship. All bids must be fully completed upon submission; incomplete bid submissions will not be considered. Clinch Valley SWCD reserves the right to accept or reject any or all bids received.
Clinch Valley SWCD also reserves the right to select the offeror which, in its opinion, has made the best proposal and provides the best value, and shall award the contract to that offeror. The contractor with the winning bid will have a maximum of 5 business days after notification to either accept or reject the awarded contract. Unaccepted awards would then be offered to the bidder with the next best proposal and value. Deadline to submit bids is March 13th, 2025 at 8:00AM Bids may be mailed to or dropped off at our office at 131 Highland Drive, Suite B, Lebanon, VA 24266, or submitted online via the eVA Procurement website. Please sign below if you understand and accept these terms.
Contractor Signature:
Owner Information
March 24th, 2025
Clinch Valley SWCD
Jeff Mutter
131 Highland Drive, Suite B, Lebanon, VA 24266
(276) 206-6534 - Cell;
(276) 883-5988 - Office jeff.mutter@clinchvalleyswcd.org
Date:
Clinch Valley Soil & Water Conservation District www.cvswcd.org Phone: (276) 883-5987
131 Highland Drive, Suite B, Lebanon, VA 24266
Director Emeritus:
Mike Altizer
Associate Directors:
Gary Breeding
Bill Worrell
Directors:
Andy Smith, Chairman
Kelly Gilmer, Vice-Chairman Jason Bush, Treasurer
Scott Jessee, VT Co-op Extension Zac Ketron, Director
Scope of Work
Materials & Services NOT Eligible
Agreement Terms
Contractor Contact:
Address:
Phone Number:
Email:
Company Contact:
Address:
Phone Number:
Email:
131 Highland Drive, Suite B, Lebanon, VA 24266 CVSWCD - Invasive Tree & Brush Removal (2025)
Contractor Information
Estimated Finish Date
Company Name: Contractor Company Name:
Project Name Job Location
Estimated Start Date May 30th, 2025 http://www.cvswcd.org/ http://www.cvswcd.org/ mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org mailto:jeff.mutter@clinchvalleyswcd.org http://www.cvswcd.org/
Invasive Tree and Brush Removal Bid Sheet
Quantity Rate Total
Hours Rate Amount
Clinch Valley SWCD is an tax-exempt entity. Proof of tax exemption and Form ST-12 can be produced upon request.
"I certify that this bid breakdown sheet has been completed to the fullest extent based on the available services that I can provide"
Contractor Signature:
Date:
TOTAL
SUBTOTAL
Tax Rate (%) 0%
Total Tax $0.00
Total Materials
Total Labor
Total Miscellaneous
Total Miscellaneous:
Total Labor:
Proposed Project Expenses / Bid Breakdown Materials
Labor
Total Materials:
Miscellaneous Expenses
Sheet1
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