Intercept Fee Table- Budget Info 11-21-24.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Intercept Services
- Solicitation number
- 25-DCYF-CW-083
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Tacoma City, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a fee table and budget document for Intercept Services, detailing costs and staffing requirements for the Washington State Department of Children, Youth & Families (DCYF) contract implementation. The document outlines the staffing structure consisting of Family Intervention Specialists, Clinical Supervisors, Program Directors, and Administrative Leads who will provide services to eligible children and families in child welfare, mental health, and juvenile justice systems.
The fee structure includes a start-up fee of up to $32,000 per contractor, an annual model implementation fee of up to $90,000 per contractor, and training fees of $2,500 for new supervisor training and $1,000 for each Family Intervention Specialist. The monthly management team cost is $19,826 per team, with Family Intervention Specialist costs at $6,458.33 per FTE. The budget details include comprehensive staffing costs, with Family Intervention Specialists earning $62,000 annually, Clinical Supervisors at $75,000, Program Directors at $86,000 (0.25 FTE), and Admin Leads at $99,000 (0.10 FTE). Additional costs include fringe benefits at 25%, occupancy costs of $20,000 per team, equipment and supplies at $20,000 per team, and various other operational expenses, bringing the total maximum allowable cost per contractor per year to $714,010.
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Other files
| File | Type | Posted |
|---|---|---|
| Attach B1 Small Business Self Cert.docx | DOCX document | |
| Attach C1 Admin Response.docx | DOCX document | |
| AttachA Sample Contract RD 12-4.docx | DOCX document | |
| BidderResponseAttachC2 12-3.docx | DOCX document | |
| DCYF RFQ Solicitation Intercept 12-4.docx | DOCX document | |
| Attach B Certs & Assurances.docx | DOCX document |
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Fee Table
| Effective: To be determined | |
| Model Costs | |
| Start-up Fee* | Max of $32,000.00 Per Contractor |
| Annual Model Implementation Fee* | Max of $90,000 Per Contractor |
| Supervisor Foundations Training* (new Supervisor Training) | $2,500.00 for each new Supervisor |
| Foundations Training* (new staff training) | $1,000.00 for each Family Intervention Specialist |
| Capacity Costs | |
| Management Team | $19,826.00 per month per team |
| Family Intervention Specialist | $6,458.33 per FTE |
| *These costs are paid to the Contractor, to be passed through to Youth Villages. | |
| For breakdown of costs see "Budget" sheet. |
Budget Intercept Budget - Service Delivery Cost
| Notes | |||||
| Table 1. | Expenses for Intercept Implementation | There are several funding strategies that DCYF will not carry forward if funded long term - eg annual salary increase, flat overhead/occupancy, and tax and fringe | |||
| Role or Expense Item | Number of staff (FTEs) | Estimated Salaries | |||
| Family Intervention Specialists | |||||
| Flores, Andres: A Family Intervention Specialist carries a caseload of 4-5 families who they meet with individually, multiple times per week in the community and has a bachelors or masters degree and typically has a salary of $45,000 to $55,000 annually. | 4 | $ 62,000 | |||
| Clinical Supervisor | |||||
| Flores, Andres: A Team Supervisor oversees a team of 4 Family Intervention Specialists and has a bachelors or masters degree. Typically their salary is between $50,000 and $65,000 annually. | 1 | $ 75,000 | |||
| Program Director | |||||
| Flores, Andres: A Program Director oversees the implementation of Intercept and is usually a staff with management experience and a master's degree. Typically the salary for such a position is $60,000 to $100,000 annually. | 0.25 | $ 86,000 | |||
| Admin Lead | |||||
| Flores, Andres: An Admin Lead should account for any time the organization's administrative team spends on oversight of Intercept implementation. The salary used generally for this line item is $100,000 to $150,000 annually. | 0.10 | $ 99,000 |
| Fringe benefits percentage | ||||||
| Flores, Andres: Typically private provider's fringe benefits covering healthcare ranges from 23% to 27%. | 25% | Yes | ||||
| Number of: | Teams | |||||
| Flores, Andres: One team of 1 Supervisor and 4 Specialists serves 18-20 families daily. The annual number of families served per team depends on the average enrollment duration. With an average duration of 4-6 months, approximately 45 young people would be served annually per team with some of those young people having enrolled in the previous year or continuing services into the subsequent year. Please enter the number of teams for year 1. | Implementing Agencies | No | ||||
| Year 1 | 1 | |||||
| Flores, Andres: Please enter the number of teams for year 1. | 1 | |||||
| Other Annual Expenses per Team | ||||||
| Occupancy costs | ||||||
| Flores, Andres: Occupancy includes the cost for rent of work and training space and utilities for an Intercept team. Please estimate the approximate annual cost for occupancy for 1 team of 5 FTEs. | $ 20,000 | |||||
| Equipment, supplies, and fees | ||||||
| Flores, Andres: This line item includes cost of technology, computer equipment, phones, materials, professional fees, office supplies, etc. Please estimate the approximate annual cost for equipment and supplies for 1 team of 5 FTEs. | $ 20,000 | Management Team and Office Maximum Billable | ||||
| Average training costs associated with staff turnover |
Flores, Andres: Staff hired after the initial team training (due to turnover or due to adding a 5th staff to a team to absorb growth) will need to attend Youth Villages' Clinical Foundations training ($1000/staff). New supervisors (due to turnover) will need to receive Intercept Supervisor Foundations training ($2,500/supervisor).
Flores, Andres: A Family Intervention Specialist carries a caseload of 4-5 families who they meet with individually, multiple times per week in the community and has a bachelors or masters degree and typically has a salary of $45,000 to $55,000 annually.
Flores, Andres: A Team Supervisor oversees a team of 4 Family Intervention Specialists and has a bachelors or masters degree. Typically their salary is between $50,000 and $65,000 annually.
Flores, Andres: A Program Director oversees the implementation of Intercept and is usually a staff with management experience and a master's degree. Typically the salary for such a position is $60,000 to $100,000 annually.
Flores, Andres: An Admin Lead should account for any time the organization's administrative team spends on oversight of Intercept implementation. The salary used generally for this line item is $100,000 to $150,000 annually.
| Flores, Andres: Typically private provider's fringe benefits covering healthcare ranges from 23% to 27%. | $ 4,500 | Clinical Supervisor | $93,750 | ||||
| Program Director | $26,875 | ||||||
| Annual Implementation Fees | Admin Lead | $12,375 | |||||
| Start-Up Fee (Year 1 only) | $ 32,000 | Occupancy & equipment | $40,000 | ||||
| Annual Model Implementation Fee - per organization | $ 40,000 | Indirect | $64,910 | ||||
| Annual Model Implementation Fee - per team | $ 50,000 | $237,910 | $19,826 | ||||
| Maximum | Yearly | Monthly |
| Table 2. | Maximum Allowable - Per Contractor Per Year | |||||
| a. Personnel (Salary) | ||||||
| Family Intervention Specialist | $ 248,000 | Family Intervention Specialists Maximum Billable Per FTE | ||||
| Clinical Supervisor | 75,000 | Per FTE Yearly | Benefits Yearly | Monthly Maximum Billable Per FTE | Total Yearly wages and benefits Per FTE | |
| Program Director | 21,500 | $62,000 | $15,500 | $6,458.33 | $77,500 | |
| Admin Lead | 9,900 | |||||
| Total Personnel (Salary) | $ 354,400 | |||||
| b. Personnel (Fringe Benefits) | 88,600 | |||||
| c. Travel (includes mileage reimbursement for staff) | 30,000 | |||||
| d. Occupancy | 20,000 | |||||
| e. Equipment and Supplies | 20,000 | Program Fees (start up and model costs) | ||||
| f. Start Up Fee | 32,000 | Start up | $32,000 | |||
| g. Model Implementation Fees | 90,000 | Annual Model Implementation Fee - per organization | $40,000 | |||
| h. Additional training fees (to account for staff turnover) | 4,500 | Annual Model Implementation Fee - per team | $50,000 | |||
| i. Wraparound/Emergency Assistance | 9,600 | Maximum Yearly | $122,000 | |||
| Total - (a. + i.) | $ 649,100 | |||||
| j. Indirect | $ 64,910 | Additional Billables | ||||
| TOTAL | $ 714,010 | Staff turn over | $4,500 | |||
| $714,010 | Assistance funds | $9,600 | ||||
| Travel (miles only) | $30,000 | |||||
| Maximum Billable Yearly | $44,100 |
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