Insurance_Requirements.pdf

This insurance requirements document establishes the minimum coverage mandates for vendors responding to RFP-5139-26/LTT, a Leased Books Program solicitation issued by Seminole County, Florida for its Public Library System. The program seeks a comprehensive solution for selection, acquisition, processing, and shipment of new and popular bestseller titles to five full-service community library branches serving approximately 450,000 residents. The vendor must deliver a web-based platform for title selection and monthly annotated title lists containing a minimum of 100 adult titles, along with all logistical and reporting services. Proposals are due electronically through Seminole County's e-Procurement Portal by February 11, 2026, at 2:00 p.m., with a public opening scheduled for the same date via Microsoft Teams. The initial contract term is anticipated to commence in March 2026 for three years, with the County holding the sole option to exercise up to two additional one-year renewal periods for a potential total contract duration of five years.

Vendors must obtain and maintain Commercial General Liability Insurance throughout the contract period with minimum limits of $1,000,000 per occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations aggregate, and $1,000,000 personal and advertising injury coverage. Pricing must be all-inclusive and fixed through delivery, with potential price redeterminations based on documented changes in wages, fuel, or materials costs using the Employment Cost Index or Producer Price Index. The solicitation does not identify specific budget ranges, award values, or incumbent vendors, as compensation will be provided on a fixed-fee basis with unit pricing established during the solicitation process. No specific set-aside designations or restrictions on organization types are documented, and vendors must comply with E-Verify requirements and execute attestations regarding foreign countries of concern and human trafficking.