Instructions to Offerors Focus Coil.pdf

1. RFO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (Deviation JAN 2026) (TAILORED)

This provision has been tailored to this procurement:

All references herein to “offerors” shall be construed as “vendors” and all references to “offers” or “bids” shall be construed as “quote.” Paragraph “c” of RFO Part 52.212-1 is amended as follows: “The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere (Block 10 on SF1449) in the solicitation.

(b) Submission of Quotes

Offerors shall submit their Quote in two (2) Volumes: (Detailed below)

Volume I: Price Quote Volume II: Technical Proposal

Quotes in response to this Solicitation must be submitted by July 20, 2026 at 3:00 PM EST.

Quotes must be submitted electronically via email to Janet Hadley at janet.hadley@noaa.gov.

All quotes MUST be submitted to the email address referenced herein only.

All questions shall be submitted via email by July 10, 2026 at 3:00 PM EST to janet.hadley@noaa.gov.

It is the quoter's sole responsibility to ensure that any quote, to include any other email correspondence, transmitted to the specified Government representative(s) is received prior to the due date specified herein. The quoter's are highly encouraged to contact the Request For Quote's (RFQ) specified Government representative(s) prior to the RFQs date for receipt of quotes to ensure the Government receipt of the transmitted quote and to ensure quote eligibility.

Quotes received after the date and time specified in the RFQ may render it ineligible for consideration or evaluation.

Content Requirements

Volume I- Price Quote

The vendor shall complete page 1 of SF1449 (including blocks 17a, 30a, 30b, and 30c), along with acknowledgment of any solicitation amendments.

The vendor shall include any discount percentage offered.

The vendor shall provide a completed Pricing Schedule (attached to SF1449).

The vendor shall provide a completed Delivery Schedule (attached to SF1449).

mailto:janet.hadley@noaa.gov mailto:janet.hadley@noaa.gov

Volume II – Technical Proposal

The vendor shall submit a statement certifying that they will manufacture the requested parts IAW the provided specifications that will be form, fit, function equivalent. The vendor shall submit a build plan for the Radar Operations Center (ROC) to evaluate.

(End of Provision)

2. RFO 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND SERVICES (NOV

2021) (Deviation JAN 2026)

This provision has been tailored to this procurement:

a. The Government intends to award a Firm-Fixed Price contract as a result of this solicitation in accordance with FAR Part 12 and FAR Subpart 16.504 to the responsible vendor whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

b. This evaluation will use the lowest price technically acceptable (LPTA) process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Government intends to evaluate the quotes and award a contract based on the vendors’ initial quote; therefore, the vendors initial quote should contain the vendors best terms from a Price standpoint.

c) In addition, in order to assess the responsibility of each vendor, the Government, in accordance with RFO 9.104-1(d), will review vendors’ records found in the System for Award Management (SAM) and the Federal Awardee Performance and Integrity Information System (FAPIIS) to determine if vendors have a satisfactory record of integrity and business ethics.

d) Volume II will be evaluated on a pass/fail basis. Any offeror who does not pass Volume II will not be evaluated any further.

e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

f) The Government intends to award without discussions; however, the Government may conduct discussions if determined necessary and in the best interest of the Government.

The quotes will be evaluated on the criteria listed below:

Volume I – Price Quote

a) Price evaluation of reasonableness will be determined through historical prices as well as other elements. A price/cost realism analysis will not be performed. The degree of its importance will increase commensurately with the degree of equality among the business solution factors.

b) Pricing shall be complete and in accordance with RFO Provision 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services and address pricing for all CLINs. A quote that does not fully address pricing for all CLINs will not be evaluated for award.

c) A Total Quoted Price will be calculated by adding each item for each year of performance. For example, the per unit price for First Article, Evaluation, Repair/Recondition and Production Unit will be added together to get a subtotal for Year 1 of performance. This subtotal will be added to the other subtotals for the remaining years of performance to calculate the Total Quoted Price.

d) Option pricing for any potential extension under RFO clause 52.217-8 will be evaluated by calculating the average price of the base period and all option periods and adding half of that amount to the sum of the prices of the base and all option periods to determine the overall evaluated price for each vendor.

Volume II – Technical Proposal

a) Technical capability will be determined by the ROC certifying vendor has submitted a statement confirming provided specs will be form, fit, function equivalent to the provided specifications. The ROC will also evaluate the submitted build plan to confirm it meets or exceeds their specifications.

b) Each Offeror shall describe their technical approach to evaluate and repair/recondition existing units described in the Statement of Work and in accordance with Drawing 1217084

REV H.

(End of Provision)