Instructions to Offerors_Evaluations - LPTA.docx

E.1 ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.

A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the proposal, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may have its proposal considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the Solicitation. Non-compliance with the instructions to the Solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful offeror from performing in accordance with the strict meaning and intent of the specifications.

Submission of offerors. Offeror must complete and return a complete package of all items required prior to the time specified in the Solicitation to be considered for award.

Please review the following items before submitting your proposal:

[ ] Have you completed and sign the 1449 (first page of solicitation to include Business/Address/Phone Number/UEI and signature on bottom left box)?

[ ] Have you completed the Price Schedule (this shall be completed)?

[ ] Have you acknowledged any amendment (s), if applicable?

[ ] Have you included the requested information required for Technical Factors?

B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation. Award will be made to the offeror who represents the best value to the Government.

C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.

D. POINTS OF CONTACT (POC): Written requests for clarification, questions, and/or concerns may be sent to the following:

Stacey Lewallen Contracting Officer Stacey.Lewallen@va.gov

PRE-PROPOSAL SITE VISIT

A site visit is STRONGY ENCOURAGED at Black Hills National Cemetery, 20901 Pleasant Valley Dr, Sturgis, SD 57785.

SITE VISIT: Will be 18 February 2026 at 10am CST. Contractors can meet at the Administration Office (first building on right as you enter main entrance of cemetery).

Cemetery staff will not answer questions regarding this solicitation during the site visit.

Questions from the site visit may be directed to the contracting officer Stacey.lewallen@va.gov NLT 10am CST on 20 February 2026. Answers will be addressed via solicitation amendment shortly after.

E. PROPOSAL SUBMISSION INSTRUCTIONS:

Submission via email to: Stacey.Lewallen@va.gov Subject line: 36C78626Q50015 _Company Name Submission Deadline: 3 March 2026

IMPORTANT - SOLICITATION TIMELINE and INFORMATION:

1. Site visit (strongly encouraged) 18 February 2026 @ 10am CST.

2. Questions to contracting officer NLT 20 February 2026 @ 10am CST.

3. Proposals due 3 March 2026 @ 10am CST.

4. Please make sure proposals are easy to read, organized, and Technical Evaluation Factors (see below) are addressed.

Do not make any changes to the files or the format of the files of the Solicitation and any attachments. Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

· It is the offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.

· Please complete the price schedule in the solicitation document.

· If any required documents are omitted with submission, the offer may be precluded from further consideration.

(End of Addendum to 52.212-1)

E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(A) BASIS OF AWARD: This procurement is being conducted pursuant to FAR Part 12.203 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose quoted price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factors described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

Evaluation Factors. Evaluation of offers will be made using procedures under FAR Part 12.203. Offers will be evaluated in accordance with the following factors:

TECHNICAL ACCEPTABILITY EVALUATION FACTORS:

1. Sub-Factor 1: Provide plan that ensures furniture will fit description provided (ex: measurements, functionality).

· In one page, clearly state that the offeror can ensure furniture will conform to description provided and appropriate room to be assigned (plan to make sure furniture indeed fits space).

2. Sub-Factor 2: Furniture Items Needed.

· Provide pictures of proposed items and corresponding rooms they will belong to.

3. Sub-Factor3: Color Samples.

· Provide color samples of proposed items (please look at paint color palette and preferred furniture examples provided in the Statement of Need).

4. Sub-Factor 4: Proposed layout ideas.

· Provide diagram of proposed layouts – floor plans are attached with draft ideas.

5. Sub-Factor 5: Offeror Capability.

· In no more than two pages, please provide the offeror’s plan on carrying out providing for this requirement to include storage plan and following a timeline set forth by cemetery.

(B) EVALUATION PROCESS: Quotes will be evaluated in the following manner. The lowest-priced Quote will be identified. If the quoted price is found to be reasonable, the quote will be evaluated to determine if the quote takes exception with any of the requirements for this procurement specified in the solicitation. If the quote does not take exception with any of the requirements for this procurement, the offeror who submitted this quote will be determined as the “successful offeror.” The Contracting Officer/technical evaluation team will then determine if the successful offeror is technically acceptable using the technical evaluation factors applicable to this procurement. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced proposal following the procedures described above. This process will continue until a contract award can be made, or the Contracting Officer determines that no contract award can be made. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

(End of provision)