36C78626Q50015 - Furniture Purchase - Black Hills National Cemetery.pdf

Document Number: 36C78626Q50015 PROCESSED Page 1 of 22

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F3667X1-26-2000000

PAGE 1 OF

5. SOLICITATION NUMBER

36C78626Q50015

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

02/10/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Stacey Lewallen

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

03/03/2026 10:00

CODE 36C786

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 337214

SIZE STANDARD: 1100 employees

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

3667X1CODE15. DELIVER TO

BLACK HILLS NATIONAL CEMETERY (884)

DEPT OF VETERANS AFFAIRS (884)

BLACK HILLS NATIONAL CEMETERY

20901 PLEASANT VALLEY DR.

STURGIS, SD 57785

CODE 36C78616. ADMINISTERED BY

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

NCA-VACOCODE18a. PAYMENT WILL BE MADE BY

TUNGSTEN

http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

This is a purchase order for office furniture to be purchased, delivered, and installed at Black Hills National Cemetery. IMPORTANT - PLEASE SEE

INSTRUCTION TO OFFERORS

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Stacey Lewallen

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78626Q50015 PROCESSED Page 2 of 22

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78626Q50015 PROCESSED Page 3 of 22

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Statement of Work - Furniture Purchase and Install - Black Hills National Cemetery.docx 2 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.219-14 Limitations on Subcontracting (Oct 2022) 52.219-33 Nonmanufacturer Rule (Sep 2021) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Oct 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) 52.223-23 Sustainable Products and Services (May 2024) 52.225-1 Buy American-Supplies (Oct 2022) 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023) 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.240-91 (DEV) Security Prohibitions and Exclusions (NOV 2025) (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2025) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.222-71 (DEV) COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025) (DEVIATION

APR 2025)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY

2020)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF

COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

852.246-71 REJECTED GOODS (OCT 2018)

3 Instructions to Offerors_Evaluations - LPTA.docx 4 Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-7 System for Award Management (Nov 2024) 52.216-1 Type of Contract (Apr 1984) 52.225-2 Buy American Certificate (Oct 2022)

Document Number: 36C78626Q50015 PROCESSED Page 4 of 22

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: 7110

OFFICE FURNITURE

1.000000 JB

Description: Office furniture at Black Hills National Cemetery

Period of Performance: 05/01/2026 - 04/30/2027

Reference Line: F3667X1-26-2000000 - 0001

Pricing Options: Base

Document Number: 36C78626Q50015 PROCESSED Page 5 of 22

STATEMENT OF NEED

New Furniture

Black Hills National Cemetery

National Cemetery Administration 20901 Pleasant Valley Drive, Sturgis, SD 57785

1. STATEMENT OF SERVICES: This project involves procuring, manufacturing, delivering, and installing all new office furniture (desks, cubicles, conference room furniture, lunchroom furniture, chairs, wardrobe lockers, and supporting storage shelves) to ensure veteran and administrative safety and a healthy work environment. The furniture will be used in the cemetery Administration Building to support Veterans area serves our Veterans in support of the National Cemetery Administration, Black Hill National Cemetery.

2. PROJECT OVERVIEW: It is the responsibility of the contractor to abide by all local ordinances governing the project location.

a. This Project Includes: See Product Data (below) for room-by-room minimum technical requirements.

b. Work Requirements:

(1) Contractors must have valid identification.

(2) Leave all work areas in clean and orderly condition.

c. Installation Timeframe:

(1) To be coordinated by the CO/COR, or their appointee.

(2) To be completed during the hours of 8:30AM-4:00PM (adjusted/modified as needed, approved by the

CO/COR or Appointee).

d. Manufacturing Requirements:

(1) The manufacturer shall be expected to provide commercial furniture.

(2) Manufacturer shall meet the design, manufacturing, and warranty requirements as outlined in these specifications.

(3) Lead time should be within the industry standard of 6-8 weeks from receipt of order. Please notify

POC on to expected manufacturing lead times.

e. Delivery Requirements:

(1) Indicated by Contracting Officer (CO)/Contracting Officer’s Representative (COR).

(2) Product to be stored by manufacturer/dealer and be delivered/installed to the NCA specific site when date/schedule is approved by CO/COR.

(3) Delivery method includes trucks direct to site, contractor removal, loading and disposal of old excess furniture, new furniture unpackaged, installed and trash taken away, etc.

f. Installation Requirements:

(1) Coordinate delivery and installation of items with the CO/COR.

(2) The installation shall occur Monday -Friday between the hours of 8:30 AM- 4:00 PM.

(3) Installation: Ideal completion date: 90 Days after receipt of order (ARO).

(a) Product to be stored by manufacturer/dealer and be delivered to the NCA jobsite when date approved by CO/COR. The vendor is to contact the CO/COR to schedule delivery - to confirm a date, time, and the location.

Document Number: 36C78626Q50015 PROCESSED Page 6 of 22

(b) Protect doors, doorways, and corridor walls during delivery.

(c) All services shall be delivered by certified technicians in accordance with manufacturer's recommended instructions.

(d) Contractor must be able to complete each room and demobilize according to these expected and approximate timeframes. Contractor must supply a detailed staffing and project schedule for each phase of this project.

(e) Contractor is responsible for repair of these areas for any damage caused by the Contractor.

(f) All packaging material and debris shall be removed from the site and properly disposed of by the

Contractor.

(g) Any defects in material from installation shall be repaired and damaged products that cannot be satisfactorily repaired shall be replaced.

(h) Once installation is complete and prior to the punch list walk-through, all products shall be cleaned and dusted, and the area shall be left in a neat, clean condition and ready for occupancy.

(i) A punch list walk through shall be performed with the COR. Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the contractor.

g. Design Efforts Required:

(1) The VAMC Interior Designer has completed the programming and interior design selection for supplying and installing furniture, fixtures, and equipment for the Administration Building, and Maintenance Building located at Black Hills National Cemetery.

(2) The specification sheets indicate that a specific product or equal are required for this project.

(3) Floor Plans are submitted separately.

h. Vendor Responsibility:

(1) Vendor is responsible for any damage to products/NCA property until CO/COR has accepted complete installation of products.

(2) Vendor must ensure protection of products/NCA property by guaranteeing the repair/replacement of any damages to said product/NCA property.

i. Warranty: Provided warranty information must indicate the warranty length, terms of coverage, and the usage that warranty covers, and must meet or exceed the following criteria:

(1) Industry standard minimum of 10 years.

(2) Includes all components and moving mechanisms.

(3) Warranty work performed on location at manufacture's expense.

(4) Warranties shall be signed by the Contractor’s authorized representative. Warranties accompanied by document authenticating the signer as an authorized representative of the guarantor, shall be presented to the owner upon the completion of the project.

(5) The vendor shall guarantee that the products are free from any defects in workmanship from the date of delivery/installation.

3. GENERAL PRODUCT REQUIREMENTS:

a. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp comers, or detail, which can be hazardous and cause personal injury or damage to clothing.

b. All products and components will be new; refurbished products will not be accepted.

c. Substitutions of the finishes shown/identified in the General Requirements section shall not be accepted.

d. Pricing shall include these exact finishes and colors or as chosen by the CO/COR.

e. All contracted personnel must always have identification on them while on site.

f. It is the responsibility of the vendor confirm correct quantities prior to order.

Document Number: 36C78626Q50015 PROCESSED Page 7 of 22

g. All finishes to be confirmed prior to manufacturing/delivery by CO/COR.

h. Contractor must supply a detailed staffing and project schedule for this install.

i. After award, vendor shall be able to field verify the install site. Any modification after award shall be approved by the NCA Contracting Officer and POC/COR prior to order/implementation.

4. BASIS OF DESIGN:

a. PRODUCT REQUIREMENTS: Standard equipment for this furniture package should meet the following specifications:

(1) Maintain a consistent or complimentary color scheme in neutral tones (such as tan, gray, greige, etc.), avoiding red or red-orange shades to ensure harmony with the paint color palette shown below. Final color TBD by

COR.

Paint color palette:

Preferred furniture color examples:

(2) All fabrics and materials used should be durable, stain-resistant, and easy to clean, ensuring they withstand normal wear and tear.

(3) Desktop workstations should feature a high-pressure laminate finish in a neutral color. Final colors will be determined by COR or cemetery director upon award.

(4) Requirements per room are as follows:

Document Number: 36C78626Q50015 PROCESSED Page 8 of 22

ADMINISTRATIVE BUILDING 1001

Room 2 (Lobby):

MD1-Reception Counter includes (2) 24” D x 72” W Reception Shells-Laminate with 12” high acrylic Divider w/Laminate transaction counters or (2) Reception set-on with Sliding Doors. FINISHES: TBD Three (3) WSG1-Guest Chairs, Metal frame w/ Wall Saver & Clean Out, Vinyl Seat/Back & Urethane Arm

Caps. FINISHES: TBD One (1)

Under desk lateral File, Locking

One (1) File/File, locking, reception furniture & wall Trim Filler (if needed for reception desk between wall and door

Room 3 (Admin Office):

One (1) MD1 – Desk, Single Pedestal (BBF) RH, 30” D x 72” W, Grommet LH location. FINISHES: TBD One (1) HAW3 – Desk, Adjustable Height (Electric), 24” x 48”, HPL, includes under desk wire management, power unit, clamp on w/ Outlets & USB. FINISHES: TBD One (1) MD1 - Credenza, 24” x 72”, LH lateral. FINISHES: TBD One (1) MD1 - Overhead hutch, 72” x 36” High, closed w/ doors, locking. Tackboard, mounted on overhead hutch. Task light, mounted under hutch. FINISHES: TBD One (1) SC2- Tower, 30” W x 24” D x 66” H, Wardrobe, LH, File/File & Shelves w/Door RH. FINISHES:

TBD

One (1) TS1 - TASK CHAIR, Mid-Back, 4D T-arms, Sliding Seat, Mesh Mid Back, Left, Right or Both side Lumbar Support, Pneumatic Height Adjustable, Upholstered or Mesh Seat, Soft Floor Casters for hard floor surface. FINISHES: TBD

Two (2) GC1 – Side Chair, Arms, Mesh Back w/ Vinyl seat.

Room 4 (Director’s Office):

One (1) MD1 – Desk, Single Pedestal (BBF) RH, 30” D x 72” W, Grommet LH location. FINISHES: TBD One (1) HAW3 – Desk, Adjustable Height (Electric), 24” x 48”, HPL, includes under desk wire management, power unit, clamp on w/ Outlets & USB. FINISHES: TBD One (1) MD1 - Credenza, 24” x 72”, LH lateral. FINISHES: TBD One (1) MD1 - Overhead hutch, 72” x 36” High, closed w/ doors, locking. Tackboard, mounted on overhead hutch. Task light, mounted under hutch. FINISHES: TBD One (1) SC2- Tower, 30” W x 24” D x 66” H, Wardrobe, LH, File/File & Shelves w/Door RH. FINISHES:

TBD

One (1) TS1 - TASK CHAIR, Mid-Back, 4D T-arms, Sliding Seat, Mesh Mid Back, Left, Right or Both side Lumbar Support, Pneumatic Height Adjustable, Upholstered or Mesh Seat, Soft Floor Casters for hard floor surface. FINISHES: TBD

Two (2) GC1 – Side Chair, Arms, Mesh Back w/ Vinyl seat.

Room 8 (Open Office):

Two (2) HAW3 – 30” x 48” Adjustable Height Desk w/ Grommets & Wire Management, includes

Worksurface power unit w/ outlets & USB. FINISHES: TBD Two (2) MD1 – Desk Shell, Laminate, 24” x 72” w/grommets. FINISHES: TBD Two (2) MD1 - 72" (FLT) SURFACE MOUNTED HUTCH. FINISHES: TBD Two (2) MD1 - Mobile File, Box/Box/File. FINISHES: TBD Two (2) MD1 – Overhead Hutch, 72” wide w/Doors, locking. Tackboard, Mounted on Overhead Hutch.

Task light, Mounted under hutch. FINISHES: TBD MSP2- Panels, Frames, Tiles, Glass Stacker to include:

One (1) 24” Full or Segmented Tackable.

Document Number: 36C78626Q50015 PROCESSED Page 9 of 22

Three (3) 28” Segment Panel with Glass Stacker (Approx 12”) Two (2) 30” Segmented Panel with Glass Stacker (Approx 12”) **Panels 64”-72” High (Including Glass Stacker) Two (2) Tower, 24” x 24” w/Wardrobe, File/File, Shelves w/door, 1 LH Wardrobe, 1 RH Wardrobe.

FINISHES: TBD

Two (2) TS2 - TASK CHAIR, Mid-Back, 4D T-arms, Sliding Seat, Mesh Mid Back, Left, Right or Both side Lumbar Support, Pneumatic Height Adjustable, Upholstered or Mesh Seat, Soft Floor Casters for hard floor surface. FINISHES: TBD

Room 9 (Admin Office):

One (1) HAW3-Desk, Adjustable Height, Electric, 30” x 48”, HPL, includes under desk wire management, power unit, clamp on w/ Outlets & USB. FINISHES: TBD One (1) MD1 – Desk/Credenza Shell, 24” x 72”. FINISHES: TBD One (1) MD1- Mobile File, Box/Box/File.

One (1) MD1-Overhead Hutch, 72” x 42.5 H, 2 doors & Open Center. FINISHES: TBD One (1) SC2-Tower, 24” x 24” w/wardrobe, file/file, shelves w/door, LH Wardrobe. FINISHES: TBD One (1) TS2 - TASK CHAIR, Mid-Back, 4D T-arms, Sliding Seat, Mesh Mid Back, Left, Right or Both for hard floor surface. FINISHES: TBD

Room 13 (Multipurpose Breakroom):

One (1) DT1- Table, 26” Diameter, Round, PVC Edge, HPL, Metal Base. FINISHES: TBD Four (4) TS2 – Task Chair, Arms, Mesh Back. FINISHES: TBD

Room 12 (Conference/Training):

Two (2) CC2-Table, Conference 42” W X 144” L, (3) column metal base or laminate panel base, wire management under top & down table base, (1) power/data/USB Units (LH, RH). FINISHES: TBD

Twelve (12)

TS3-Task Chair, High Mesh Back, Adj Height Arms. FINISHES: TBD

MAINTENANCE BUILDING 3001

Room 1 (Foreman’s Office):

One (1) TS2 - TASK CHAIR, Mid-Back, 4D T-arms, Sliding Seat, Mesh Mid Back, Left, Right or Both for hard floor surface. FINISHES: TBD

One (1) MD2 – Desk Shell, 30” x 71”, HPL Worksf metal Chassis, Grommets. FINISHES: TBD One (1) MD2 – Overhead Hutch 72” W, Metal w/Doors. Includes tackboard, task light, Wire

Management. FINISHES: TBD One (1) HAW3- Adjustable height Desk, 24” x 72”, Electric, Grommets, w/Wire Management.

FINISHES: TBD

One (1) MD2-File-Mobile, Box/Box/File, Metal.

One (1) MD2-File-Mobile, File/File, Metal.

One (1) SC1- Tower, 24” W x 24” D, Wardrobe, File Drawers & Shelves w/Door, locking. FINISHES:

TBD

Two (2) GC1-Side Chair, Arms, Mesh Back w/ Vinyl Seat. FINISHES: TBD

Document Number: 36C78626Q50015 PROCESSED Page 10 of 22

Room 1 (Open Office / Training Room):

Three (3) MD2-Standard 24” x 48” computer desk. FINISHES: TBD Three (3) TS2 – Task Chair, Arms, Mesh Back. FINISHES: TBD

Room 14 (Breakroom/Lounge):

One (1) DC1-Table-Rectangle, 36” x 96”, HPL, Metal Bases. FINISHES: TBD Two (2) DC1- Table-Rectangle, 36” x 60”, HPL, Metal Bases. FINISHES: TBD Sixteen (16)

TS2 – Task Chair, Arms, Mesh Back. FINISHES: TBD

Room 17 (Mechanic’s Office):

Two (2) TS2 – Task Chair, Arms, Mesh Back. FINISHES: TBD Two (2) MD2-Desk Shell, 24” x 60”, HPL, Worksf Metal Chassis, Grommets. FINISHES: TBD One (1) MD2-Bullet Table, Freestanding, 24” x 60”, HPL. FINISHES: TBD Two (2) MD2- File-Mobile, Box/Box/File. Metal.

One (1) MD2-Stack-On Bookcase for Bullet table, 30” W x 36” H, Wood or Laminate, FINISHES: TBD

5. ROLES AND RESPONSIBILITIES

a. The Contractor employees shall behave with appropriate decorum, courtesy, and respect while within the

Cemetery or at its perimeter or entrances. See Attachment A Dignity Clause for more information.

b. All personnel delivering material must be trained in NCA rules of behavior and aware of their surroundings at all times to prevent any damage to Government property. Any material that does not meet the minimum technical requirements will not be accepted.

(1) Protection of Property:

(a) The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage.

(b) The Contractor shall take precaution against damage to the buildings, grounds, and furnishings.

The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

(c) To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor.

(d) The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

(e) The Contractor shall be responsible for the security of the areas in which the work is always performed prior to completion.

(f) The Contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work. Contractor shall provide floor protection while working in all NCA facilities. All material handling equipment shall have rubber wheels.

(2) Delivery:

(a) Contractor shall contact the COR at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install.

(b) In the event there is a delay in delivery, Contractor must notify the assigned COR immediately in

Document Number: 36C78626Q50015 PROCESSED Page 11 of 22 writing, preferably via email.

(c) Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance.

(d) Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/ delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

(3) Receive and Unload:

(a) If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

(b) The Contractor shall verify and inspect all items. All deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned CO in writing, preferably via email, immediately upon identification.

(c) The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR daily.

(d) Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

(4) Assembly and final acceptance:

(a) Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

(b) The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order.

(c) Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

(d) Contractor shall prevent its personnel from entering any area other than the designated work area.

(e) The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

(f) Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

(g) The Contractor shall do a final walkthrough with COR and provide a punch list before releasing crew for the day.

(5) Jobsite Cleanliness:

(a) Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

(b) Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the NCA site.

(c) Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

(d) Packing materials will not be stored in the buildings for any period exceeding 24 hours. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

(e) Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor.

(6) Warranty Items:

(a) The warranty of an item is to start on the date of acceptance of the products/services by the

Government COR.

(b) The Contractor agrees to furnish, without cost to the Government, replacement of all parts and

Document Number: 36C78626Q50015 PROCESSED Page 12 of 22 material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

6. LIST OF ATTACHMENTS

a. Attachment A - Cemetery Map

b. Attachment B - Floor Plans

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ATTACHMENT A – CEMETERY MAP

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ADMINISTRATIVE BUILDING 1001

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MAINTENANCE BUILDING 3001

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Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2023)

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan

2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

52.219-14 Limitations on Subcontracting (Oct 2022) (f)(1) End of Perf Period: "X"

52.219-33 Nonmanufacturer Rule (Sep 2021)

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-50 Combating Trafficking in Persons (Oct 2025)

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022)

52.223-23 Sustainable Products and Services (May 2024)

52.225-1 Buy American-Supplies (Oct 2022)

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving

(May 2024)

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Clause Title Fill-ins

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct

2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar

2023)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.240-91 (DEV) Security Prohibitions and Exclusions (NOV 2025) (DEVIATION NOV 2025)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2025)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.222-71 (DEV) COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025)

(DEVIATION APR 2025)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

PerformancePeriod: "X"

852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE

OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

852.246-71 REJECTED GOODS (OCT 2018)

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E.1 ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.

A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the proposal, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may have its proposal considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the Solicitation. Non-compliance with the instructions to the Solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful offeror from performing in accordance with the strict meaning and intent of the specifications.

Submission of offerors. Offeror must complete and return a complete package of all items required prior to the time specified in the Solicitation to be considered for award.

Please review the following items before submitting your proposal:

[ ] Have you completed and sign the 1449 (first page of solicitation to include Business/Address/Phone Number/UEI and signature on bottom left box)?

[ ] Have you completed the Price Schedule (this shall be completed)?

[ ] Have you acknowledged any amendment (s), if applicable?

[ ] Have you included the requested information required for Technical Factors?

B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation. Award will be made to the offeror who represents the best value to the Government.

C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.

D. POINTS OF CONTACT (POC): Written requests for clarification, questions, and/or concerns may be sent to the following:

Stacey Lewallen

Contracting Officer Stacey.Lewallen@va.gov

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PRE-PROPOSAL SITE VISIT

A site visit is STRONGY ENCOURAGED at Black Hills National Cemetery, 20901 Pleasant Valley Dr, Sturgis, SD 57785.

SITE VISIT: Will be 18 February 2026 at 10am CST. Contractors can meet at the Administration Office (first building on right as you enter main entrance of cemetery).

Cemetery staff will not answer questions regarding this solicitation during the site visit.

Questions from the site visit may be directed to the contracting officer Stacey.lewallen@va.gov NLT 10am CST on 20 February 2026. Answers will be addressed via solicitation amendment shortly after.

E. PROPOSAL SUBMISSION INSTRUCTIONS:

Submission via email to: Stacey.Lewallen@va.gov Subject line: 36C78626Q50015 _Company Name

Submission Deadline: 3 March 2026

IMPORTANT - SOLICITATION TIMELINE and INFORMATION:

1. Site visit (strongly encouraged) 18 February 2026 @ 10am CST.

2. Questions to contracting officer NLT 20 February 2026 @ 10am CST.

3. Proposals due 3 March 2026 @ 10am CST.

4. Please make sure proposals are easy to read, organized, and Technical Evaluation

Factors (see below) are addressed.

Do not make any changes to the files or the format of the files of the Solicitation and any attachments.

Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

- It is the offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.

- Please complete the price schedule in the solicitation document.

- If any required documents are omitted with submission, the offer may be precluded from further consideration.

(End of Addendum to 52.212-1)

E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(A) BASIS OF AWARD: This procurement is being conducted pursuant to FAR Part 12.203 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose quoted price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factors described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

Evaluation Factors. Evaluation of offers will be made using procedures under FAR Part 12.203. Offers will be evaluated in accordance with the following factors:

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TECHNICAL ACCEPTABILITY EVALUATION FACTORS:

1. Sub-Factor 1: Provide plan that ensures furniture will fit description provided (ex:

measurements, functionality).

In one page, clearly state that the offeror can ensure furniture will conform to description provided and appropriate room to be assigned (plan to make sure furniture indeed fits space).

2. Sub-Factor 2: Furniture Items Needed.

Provide pictures of proposed items and corresponding rooms they will belong to.

3. Sub-Factor3: Color Samples.

Provide color samples of proposed items (please look at paint color palette and preferred furniture examples provided in the Statement of Need).

4. Sub-Factor 4: Proposed layout ideas.

Provide diagram of proposed layouts – floor plans are attached with draft ideas.

5. Sub-Factor 5: Offeror Capability.

In no more than two pages, please provide the offeror’s plan on carrying out providing for this requirement to include storage plan and following a timeline set forth by cemetery.

(B) EVALUATION PROCESS: Quotes will be evaluated in the following manner. The lowest-priced Quote will be identified. If the quoted price is found to be reasonable, the quote will be evaluated to determine if the quote takes exception with any of the requirements for this procurement specified in the solicitation. If the quote does not take exception with any of the requirements for this procurement, the offeror who submitted this quote will be determined as the “successful offeror.” The Contracting Officer/technical evaluation team will then determine if the successful offeror is technically acceptable using the technical evaluation factors applicable to this procurement. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced proposal following the procedures described above. This process will continue until a contract award can be made, or the Contracting Officer determines that no contract award can be made. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

(End of provision)

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Section 4 - Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of provision) Provision Title Fill-ins

52.204-7 System for Award Management (Nov 2024)

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Purchase Order [Contracting Officer insert specific type of contract] contract resulting from this solicitation.

(End of provision)

52.225-2 Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select "no".

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(b) Foreign End Products:

Line item No. Country of origin Exceeds 55% domestic content (yes/no) [List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. _______________

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[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

PERIOD OF PERFORMANCE

ITEM START END

0001 05/01/2026 04/30/2027