Instructions to Offerors.pdf

INSTRUCTIONS TO OFFERORS

1. This is a purchase order request for q u o t e s for the following requirement:

CSS# 91090 - Parking Lot Lighting - West Hartford, CT (CT011)

Please thoroughly read the SOW and provide all certifications and documents outlined by the SOW, failure to do so may result in being ruled as a non-responsive and or technically unacceptable bid. Your proposal shall comply with the SOW, Wage Determination for the requirement, and terms and conditions of the solicitation.

2. Period of Performance. If the required Period of Performance is not sufficient to complete all the required work and/or receive the proper materials, please propose the delivery schedule your company will be able to meet and provide a detailed explanation. The current delivery schedule is mandatory, unless a proposed revision to the Delivery Schedule is accepted otherwise:

CSS# 91090 - 120 Calendar Days after Notice to Proceed

3. Disclosure of the Magnitude of Construction Projects (FAR 36.204) -Advance notices and solicitations shall state the magnitude of the requirement in terms of physical characteristics and estimated price range.

The estimated price is to be described in the terms of the following price range:

CSS# 91090 - Between $100,000 and $250,000

4. Site Visits: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. The Site Visit will be held on the following days for this requirement:

August 29th 2024 – 10AM to 12PM

August 30th 2024 – 10AM to 12PM

CSS# 91090 – Berry-Rosenblatt AFRC, 700 South Quaker Lane, West Hartford, CT 06110

Site Visit POC(s):

Louis Corbo

(917) 405-7165 Louis.a.corbo.civ@army.mil

Thomas O'Connor

(413) 887-7698 Thomas.m.oconnor.ctr@army.mil

** To schedule a Site Visit the Contractor MUST contact the Site Visit POC to c o n c u r t he d a t e a n d t i m e be f o r e a r r i v a l . **

5. Attachments:

• SOW - CSS# 91090 - Parking Lot Lighting - West Hartford, CT (CTOll)

• Drawings - CSS# 91090 - Parking Lot Lighting - West Hartford, CT (CT011)

• Contractor Price Breakdown Worksheet

5. Questions regarding this solicitation shall be submitted via email no later than 3:00 PM EST on 30 August

2024 to BOTH John Keelan (Contract Specialist) at john.j.keelan.civ@army.mil and Emily Schlee (Contracting

Officer) at emily.schlee.civ@army.mil. The questions will be answered all at once and will be disseminated to all offerors once the question period has closed. Questions submitted after the question period has ended are not guaranteed to be answered before the RFQ closing date/time.

6. Technical Proposal. A brief narrative (technical) explaining how the job is going to be accomplished, is required.

If subcontractors are being utilized, the subcontractor(s) name and information must be included in the proposal and the percentage of total subcontracting. The subcontractor tasks should be identified on the JOC-B - Contractor

Cost Breakdown Form. Failure to provide this information could result in your proposal being considered non-responsive and ineligible for award.

7. Price Proposal. The Contractor Price Breakdown Worksheet shall be completed and submitted.

8. A detailed Price proposal and brief Technical proposal in accordance with the terms and conditions this solicitation or a "No Offer" response to the above requirements are to be submitted no later than 3:00 PM

EST on 4 September 2024. The Offeror shall submit its quote/offer electronically through the PIEE

Solicitation Module.

• Local Time is Eastern Standard Time.

• No other forms of delivery of proposal will be accepted or reviewed by the United States

Government (USG) other than those delivered by the means expressed in the Request for Quote

(email delivery). Facsimile and mailed in proposals shall not be accepted.

9. Basis of Award: The Government will award a single award resulting from this Request for Quote to the responsible, responsive offeror, whose proposal meets the specifications and requirements defined by the

Specification of Work, and whose price is lowest. The Government intends to award without discussions but reserves the right to have discussions if in the best interest of the Government.

**IMPORTANT INFORMATION: SCHEDULES IN THE SOW ARE MANDATORY. HOWEVER, IF THE

OFFEROR CAN PROPOSE ANY CHANGES TO THE DELIVERY SCHEDULE IN THEIR TECHINCAL PROPOSAL

WITH JUSTIFICATION FOR CHANGE, IT WILL BE EVALUATED BY THE GOVERNMENT. FAILURE TO

IDENTIFY UNREALISTIC SCHEDULES IN YOUR PROPOSAL (DUE TO PRODUCT DELAYS, ETC} WILL NOT BE

GROUNDS FOR A DELVIERY EXTENSION AFTER AWARD, WITHOUT CONSIDERATION OF AT LEAST

$350.00 DEPENDING ON THE LENGTH OF DELAY.

10. REQUIRED BONDS (or alternative Payment Protection)

Alternative Payment Protection in the form of: A payment bond and, or an irrevocable letter of credit is required if the resultant contract total value is over $35,000, Payment and Performance bonds are required if the resultant contract total value is over $150,000.