Instructions to Offerors.docx
DOCX document 30 KB Posted
- Attached to
- Laundry-Linen Services at Dover AFB
- Solicitation number
- HT001427QE001
- Issued by
-
Defense Health Agency
About this file
This document is an Instructions to Offerors addendum for a commercial items acquisition of Laundry-Linen Services at Dover Air Force Base under solicitation number HT001427QE001, issued by the Defense Health Agency. The Government intends to award one firm-fixed-price contract and will evaluate quotations using a simplified trade-off process where Technical Approach, Past Performance, and Price are weighted equally. Quotations must be submitted electronically to Phong Pham at phong.q.pham3.civ@health.mil no later than October 23, 2026, at 10:00 AM EST, with all questions due by October 15, 2026, at 10:00 AM EST. Offerors must provide pricing for all Contract Line-Item Numbers (CLINs) using the SF1449 form and complete the Total Laundry-Linen Yearly Charge Excel Spreadsheet; prices must remain firm for 90 calendar days from the quote date.
Technical responses are limited to three pages and must demonstrate understanding of the Performance Work Statement requirements. Past Performance references must consist of two to three similar projects completed within the past three years, with documentation including project dates, points of contact, contract numbers, annual dollar values, locations, and time periods; submissions must use the provided Past Performance Questionnaire template. The Government reserves the right to award without discussions and may select other than the lowest-priced quoter if superior technical or past performance warrants a premium. Prior to award, the Dover Infection Prevention and Control Inspection team will inspect the facility of the responsible quoter whose quote conforms to the solicitation and represents best value to the Government.
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Other files
| File | Type | Posted |
|---|---|---|
| DHA Laundry Visit Checklist.docx | DOCX document | |
| Past Performance Questionnaire.docx | DOCX document | |
| Solicitation - HT001427QE001.pdf | ||
| 436th Medical Group Laundry-Linen Items.xlsx | XLSX spreadsheet | |
| Laundry-Linen PWS.docx | DOCX document | |
| Total Laundry-Linen Items Yearly Charge.xlsx | XLSX spreadsheet |
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Text version
Instructions to Offerors – Commercial Items And Evaluation Criteria
Addenda to FAR Clauses 52.212-1 and 52-212-2
1. This requirement is in support of the Dover AFB for Laundry-Linen Services.
2. To be accepted and eligible for evaluation, quotations must be prepared in compliance with these instructions and all the terms and conditions contained in this document.
3. The Government reserves the right to award without discussions.
4. All questions pertaining to this solicitation shall be in writing, directed to Phong Pham at phong.q.pham3.civ@health.mil . All questions shall be submitted not later than October 15, 2026, at 10:00 AM EST.
5. The Offeror agrees to hold the price in its offer firm for 90 calendar days from the date specified on the Quote.
6. All Quotes are to be submitted electronically via email to phong.q.pham3.civ@health.mil no later than October 23, 2026, 10:00AM EST. Quotes shall be submitted in a format readable by, at a minimum, Microsoft Office 2011 programs.
Page limitations for each factor are specified below:
| FACTOR |
| PAGE LIMIT |
Technical Approach Submit a written narrative which demonstrates an understanding of the project and responsibilities and expected services as outlined in the Performance Work Statement (PWS), not to exceed three (3) pages in length.
| Experience |
| Offerors are required to provide two (2), but no more than three (3) References of same or similar services completed withing the past three (3) years. Note: Provide past performance for projects similar in scope and complexity. Offerors are to include project dates, Point of Contact, Email address, Telephone number, Contract number, Annual Dollar value, Location and Time Period involved. Past Performance information should be for work performed within the past three (3) years. Any/all references received beyond the maximum number of years will not be evaluated. Please use Past Performance Questionnaire template attached. |
| Price |
| Contractors must submit pricing for all the CLINs using the SF1449 attached. |
Contractor must fully complete the Total Laundry-Linen Yearly Charge Excel Spreadsheet to be submitted with the proposal.
(End of Provision)
(End of Instructions to Offerors – Commercial Items)
Addenda to Clause 52.212-2
Evaluation – Commercial Items
1.0 BASIS FOR AWARD.
The Government intends to award one firm-fixed-price contract resulting from this solicitation. This is a commercial acquisition conducted under the authority of FAR Subpart 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services. Formal source selection procedures described in FAR Part 15 and the DoD Source Selection Procedures do not apply to this acquisition.
The Dover Infection Prevention/Control Inspection team will inspect the Facility before award to the responsible quoter whose quote conforms to the solicitation and represents the best value to the Government. The Government will evaluate quotes using a simplified trade-off process. Under this process, Factor 1 (Technical), Factor 2 (Past Performance) and Factor 3 (Price) are evaluated equally important.
The Government may award other than the lowest priced quoter if the Government determines that a premium is warranted for superior Technical or Past Performance. The Government reserves the right to award without interchanges (discussions); therefore, the quoter’s initial quote should contain their best terms.
2.0 EVALUATION FACTORS AND RELATIVE IMPORTANCE
The Government will evaluate quotes based on the following factors equally.
Factor 1 – Technical Factor 2 – Past Performance Factor 3 – Price
3.0 EVALUATION APPROACH
3.1 Factor 1: Technical
The Government will evaluate the technical quote to determine if it meets the minimum requirement outlined in the Performance Work Statement (PWS).
3.2 Factor 2: Past Performance
The Government will evaluate the quoter’s past performance to assess the Government’s confidence in the quoter’s ability to successfully perform the required effort.
· Relevancy: The Government will first determine if the submitted past performance references are relevant (similar in scope, magnitude, and complexity to the PWS).
· Quality/Confidence: For relevant references, the Government will evaluate the quality of past performance (e.g., assessing records in CPARS or returned questionaries).
· Rating: The Government will assign an overall confidence assessment (e.g., High Confidence, Confident, Some Confidence, Low Confidence, Unsatisfactory) based on the combined relevancy and quality of past performance.
3.3 Factor 3: Price
The Government will evaluate the total proposed price to determine if it is fair and reasonable according with FAR 13.106-3(a). The total evaluated price will be the sum of all Contract Line-Item Numbers (CLINs) for the base period and all option periods. Options will be evaluated in accordance with FAR 52.217-5, Evaluation of Options.
(End of Evaluation – Commercial Items)
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