INSTRUCTIONS TO OFFERORS.docx

INSTRUCTIONS TO OFFERORS

SECTION L - INSTRUCTIONS TO OFFERORS:

1. These Instructions to Offerors (ITO) provide general guidance for preparing proposals as well as instructions on the format and content of the proposal. The proposal must contain all data and information requested in this solicitation and be submitted in accordance with the instructions herein. Failure to follow the instructions, prescribed format, or to submit the required information, may result in elimination from the competition.

1. The Government Contract Administrator (CA; noted on solicitation page1, block 10) is the sole point of contact for this solicitation; all correspondence must be addressed in writing to the CA. The CA will direct questions to the Contracting Officer (CO) or other personnel as needed for clarification, and will provide responses to Offerors.

1. Discrepancies: If an Offeror believes that these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CA in writing with supporting rationale. Notifications must be submitted to the CA not later than ten (10) calendar days after release of the solicitation to allow for timely resolution; late notifications may not allow for timely clarification or amendment to the solicitation, if required.

1. There will be no financial considerations made to Offerors for the development of their proposals in response to this solicitation.

1. Unless otherwise restricted or withdrawn by the Offeror, proposals shall remain valid for Government acceptance for sixty (60) days after the proposal submittal deadline.

1. Offers will be accepted in electronic format only; no paper hard copy offers will be accepted. Offerors may submit proposals by hand delivering or mailing their proposal files on one (1) compact disc (CD) to:

Defense Microelectronics Activity Attn: Matthew B. Duane, MEEC 4234 54th Street McClellan, CA 95652-2100

1. File Format: Offerors should submit all proposal files in Microsoft Office product or Adobe PDF formats.

1. Proposal Marking: In accordance with FAR 52.215-1(e), Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall –

7. Mark the title page with the following legend: “This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets].” and,

7. Mark each sheet of data it wishes to restrict with the following legend: “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

1. Proposal Organization: Proposals shall be separated into volumes and sections for each evaluation factor. Separate coversheets or dividers are not required for each section; however, each section must be clearly titled for evaluation. Offerors should provide one electronic file for each volume.

1. Page Limits: Page limits shall be treated as maximums. If exceeded, all pages beyond the stated maximum will be removed prior to proposal evaluation and will not be read or considered during evaluation. Page limits do not include title sheets, cover sheets, or tables of content.

1. Proposal Volumes shall include the following documents for evaluation, to which the stated maximum page limits shall apply:

Note: Code in block 15(a) is Offeror’s CAGE code; no Facility Code is needed.

Offeror shall complete 52.204-8 and 252.204-7007 as applicable

Unlimited

SAM.gov Registration

Offerors are required to be registered in SAM at the time an offer is submitted.

N/A

A2: Discuss how the contractor will address the 20%(minimum) increase in capacity.

A2a:Discuss how the contractor will address separating the two services since they come from a common utility source.

A3:Discuss how the contractor will address the separation of distribution equipment based on systems (i.e. Life Safety, HVAC, IT, security, laboratories, clean rooms, other).

A4:Discuss how the contractor will address the increase in UPS capacity.

A5:Discuss how the contractor will address the increase in generator capacity.

A6:Discuss how the contractor will address the replacement of distribution and branch level equipment.

A7:Discuss how the contractor will address installing power monitoring and metering in the replacement system.

A8: Discuss how the contractor will address designing the replacement system with an operational system in place.

A9: Discuss how the contractor will address the design with limited physical space.

Unlimited

Factor B

Design Schedule B1:Proposes schedule in number of calendar days.

B2:Provides break down of major milestones and timelines for the design work including: data collection/analysis, schematic design, construction drawings, review cycles, project schedule development, and estimate development.

Unlimited

Factor C

Project Implementation Plan C1:Describe the processes used to implement a replacement electrical system for a critical facility within an operating facility.

C2:Define and describe the major milestones/phases for the entire project.

C3:Proposes minimizing the number of power interruptions to the existing facility.

C4: Describe how the engineering and electrical contractor will work together to be successful, during the planning and the implementation C5: Describe the size of work crew needed for a project of this magnitude.

C6: Describes the type of staff needed to complete this project.

C7: States equipment to be used and how and where they will stage the materials for this project.

C8: Addresses the safety requirements/concerns of the contract.

Factor D

Project Schedule D1:Proposes schedule in number of calendar days.

D2:Provides break down of major milestones/phases for significant portions of work related to the Implementation Plan.

D3:Proposes major "tie-ins" where power interruptions are possible.

Factor E

Project Budget E1: Proposes a Class 4 estimate for the entire electrical replacement.

E2:Provides major project milestones/phases related to the project schedule.

E3:Provides break down of major project milestones/phases with major equipment.

E4:Provides construction costs associated with installation of the system and major equipment.

E5:Provides construction management costs for the entire project.

F2:Shows proof of State of California Contractors State License Board with a valid C10 Electrical Contractor for any subcontractors required.

Unlimited

G2: Included the firm's DUNS number in SF 330, Part I, Section H.

G3: Submitted a completed electronic copy of SF 330 Part II for the firm and all consultants.

Unlimited.

H2:Discusses the outcome of the projects with customer feedback.

H3:Discusses some of the lessons learned from prior projects.

Unlimited

Factor I

Past Performance Government or commercial contracts that have been completed within the last three years and were for projects similar to the scope described in the Performance Work Statement (PWS).

Factor J

Price Proposal Offeror shall provide a Price Proposal that includes a break out of all proposed labor positions, rates, labor hours, material, and any other price-related information required for performance including subcontractor quotes or travel costs, if any.