Instructions to Bidders.docx
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- Solicitation number
- 36C24226B0042
About this file
This is an Instructions to Bidders document for a sealed bidding procurement under FAR Part 14. The solicitation concerns project 630A4-17-433 for replacement of the Boiler Plant Main Electrical Switchgear at the VA New York Harbor Healthcare System—St Albans Campus. The work involves replacement of main electrical switchgear, transformers, cables, conduits, and associated equipment, with a project magnitude between $1,000,000 and $5,000,000. The period of performance is 730 calendar days from receipt of Notice to Proceed.
Bidders are strongly encouraged to attend the mandatory site visit on April 27, 2026, at 11:00 AM (EST) at Building 2, Engineering Room 133A, where parking is unavailable and government-issued photo identification is required. Requests for Information (RFI) must be submitted via email to Vladimir.Stoyanov@va.gov and kimberly.gomez@va.gov by May 5, 2026, at 2:00 PM (EST), with responses posted as amendments on SAM.gov. Electronic bids must be submitted by May 14, 2026, at 11:00 AM (EST) to the same email addresses and must include copies of a bid bond; the bid opening will occur via Microsoft Teams on May 15, 2026, at 1:00 PM (EST). Award will be made to the responsive, responsible bidder offering the lowest price using sealed bidding procedures, with the Contracting Officer making a responsibility determination in accordance with FAR Part 9, including review of OSHA and EPA inspection histories. Any bid exceptions to the IFB terms, failure to provide definitive pricing, or failure to acknowledge amendments will render a bid non-responsive.
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GENERAL INTENTION
Contractor shall provide the labor and materials to include but not limited to the provided drawings and specifications for the 630A4-17-433 Replace Boiler Plant Main Electrical Switchgear located at the VA New York Harbor Healthcare System- St Albans Campus. The period of performance is 730 calendar days from receipt of Notice to Proceed (NTP).
SITE VISIT
Bidders are urged and encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
There will only be one (1) organized site visit. It will be held on April 27, 2026 @ 11:00 AM (EST). Participants will meet at the New York VAMC Building 2, First Floor, Engineering Room 133A. Please bring a government issued photo ID.
Parking will not be available.
Attendance is not mandatory; however, all bidders are strongly encouraged to attend.
REQUESTS FOR INFORMATION (RFI):
To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI via email to Vladimir.Stoyanov@va.gov and kimberly.gomez@va.gov.
RFIs will be responded to as necessary in amendment format which will be posted on www.sam.gov.
The deadline for submission of RFIs for this solicitation is May 05, 2026, at 2:00 PM (EST). No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone RFIs will not be accepted or returned.
DELIVERY OF BIDS
1. In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. ALL bids shall be emailed to Vladimir Stoyanov, Contracting Officer, at Vladimir.Stoyanov@va.gov and kimberly.gomez@va.gov on May 14, 2026, at 11:00AM (EST). The bids shall include copies of a bid bond. The bid opening shall take place on May 15, 2026, at 1:00pm (EST). No hand-carried or mailed bids will be accepted.
2. The bid opening will take place via Microsoft Teams conference call.
Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a non-responsive bid.
Failure to provide a definitive price will result in a non-responsive bid.
Receipt of bids must be in accordance with the terms and conditions of this IFB.
Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid may be determined non-responsive.
The winning bidder must be determined as "responsible" by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.
BASIS FOR AWARD
Contract award will be made using FAR Part 14 Sealed bidding procedures, selecting the responsive, responsible bidder whose bid is conforming to the invitation for bids will be most advantageous to the Government, considering only price and the price-related factors included in the invitation. The selected bid must be determined to be a fair and reasonable price.
RESPONSIBILITY REQUIREMENTS
A Determination of Responsibility shall be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause a negative Determination of Responsibility may make the bidder/offeror ineligible for award.
This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.
File details come from the government source that posted it. Updated .