Bid Pricing Sheet_TEMPLATE.docx
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- Solicitation number
- 36C24226B0042
About this file
This is a Bid Pricing Sheet template for Invitation for Bid (IFB) No. 36C24226B0042, a general construction project to replace the Boiler Plant Main Electrical Switchgear at the VA New York Harbor Healthcare System-St Albans Campus. The contract period of performance is 730 calendar days from Notice to Proceed, and bids must provide a minimum of 120 calendar days of Government acceptance after the bid due date or face rejection. The project involves replacing main electrical switchgear, transformers, cables, conduits, and associated equipment in Building #64, with work phased to maintain boiler plant operations. The magnitude of construction falls between $1,000,000 and $5,000,000.
Bidders must submit a complete package including the pricing sheet, bid bond, acknowledgement of amendments, Buy America Certificate (FAR 52.225-2), VA Notice of Limitations in Subcontractors Compliance Certificate (852.219-75), Small Business Administration certification documentation, and proof of VETS 4212 Federal Contractor Reporting compliance. All bidders must demonstrate safety and environmental compliance by certifying no more than three serious, one repeat, or one willful OSHA or EPA violations in the past three years, and must provide current Experience Modification Rate (EMR) documentation from their insurance carrier or NCCI. The Government will conduct a Determination of Responsibility review of the apparent awardee using submitted information and OSHA/EPA databases. Additionally, successful offerors must complete New York State's ST-120.1 Contractor Exempt Purchase Certificate to claim sales tax exemption on construction materials incorporated into VA property, as bids are presumed to reflect this exemption and should not include New York State sales or compensating use taxes.
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1.1 BID PRICING SHEET
IFB No.: 36C24226B0042 Project No.: 630A-17-433
Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.
The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.
BASE BID
A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Contractor shall provide all labor, materials, equipment and supervision as specified by the Scope of Work and Drawings and Specifications.
The Contract period of performance for Base Bid construction shall be 730 calendar days from Notice to Proceed (NTP).
Base Bid $ ___________________________
Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:
o Bid Bond and associated documents on correct forms;
o Acknowledgement of all amendments;
o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/visible/certified on the Small Business Administration Certification (VetCert) of VetBiz (https://veterans.certify.sba.gov); and/or Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search o Proof of compliance with VETS 4212 Federal Contractor Reporting.
o Safety or Environmental Violation and Experience Modification Rate (EMR) (See further information on the next page)
Safety or Environmental Violations and Experience Modification Rate:
All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.
All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.
Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.
RESPONSIBILITY REQUIREMENTS
A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror.
NOTE: Any information received by the Government that would cause a negative Determination of Responsibility may make the bidder/offeror ineligible for award.
This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.
2.2 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:
Offerors are hereby notified that under New York Consolidated Laws, Chapter 60 - Tax, Article 28 - Sales and Compensating Use Taxes, Part 3 – 1116 (2), the United States of America, any of its agencies and instrumentalities, is immune from taxation when it is the purchaser, user, or consumer, or when it sells services or property of a kind not ordinarily sold by private persons.
Pursuant to Chapter 60, Article 28, Part 3-1115(17), a contractor’s purchase of such building and construction materials within New York to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the New York State sales and compensating use taxes. To take advantage of the tax exemption the successful offeror under this solicitation must complete ST-120.1 “Contractor Exempt Purchase Certificate” when it purchases construction materials for this contract and keep on file as required by the state of New York tax laws.
Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include the New York’s state sales and compensating use taxes on sales of materials for incorporation into VA real estate under this contract.
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