Instructions for Bidders.doc.doc

05/09/2025

INSTRUCTIONS TO BIDDERS

A.

General Information Argonne National Laboratory is operated by the UChicago Argonne, LLC under Prime Contract with the U. S. Department of Energy. As contractor, UChicago Argonne, LLC is responsible for the management of Argonne and endeavors to ensure that Argonne effectively carries out the mission assigned to it by the sponsoring government agency. UChicago Argonne, LLC is a nonprofit, limited liability corporation.

B.

Bidding Requirements

1. Content:

a) All quotations shall be responsive to the terms and conditions contained in this specification.

b) Any exceptions taken shall be detailed and refer to specific paragraphs of the technical requirements. The Laboratory reserves the right to accept minor deviations from the specifications attached.

2. The bid shall be firm for a period of at least sixty (60) days after the due date.

3. A completed and fully executed copy of Argonne Form ANL-70A entitled Pre-Award Information must be submitted with your quotation.

4. This solicitation includes an overview of the Laboratory’s Environmental, Safety and Health (ES&H) expectations for contractors on the Laboratory Site, as specified in the attachment to this solicitation entitled “Moderate Risk Work by Contractors on the Argonne Site”. Work by Contractors on the Argonne Site requires that contractors obtain and maintain stated insurance requirements, and that all policies provide appropriate language naming UChicago Argonne, LLC, the University of Chicago, and the United States Government as additional insureds. Your proposal should address your acceptance of these requirements.

C.

Prices

1.

Firm Fixed Price, “F.O.B” Destination (Lemont, Illinois)” Proposals are requested. If other than firm prices are quoted, conditions of escalation are to be stated.

2.

Proposals shall be firm for a minimum period of sixty (60) days after the “due date” defined on page one (1) of the Request for Quotation, dated 05/09/2025

3.

Offeror is asked to propose the best pricing available to the Laboratory, including any type of government discounted pricing (GSA, ICPT, etc.). If applicable, the proposal should include full details.

D..

Selection In making final selection of a supplier, the Laboratory will consider such factors as price, delivery, demonstrated experience and capabilities, and other requirements of this solicitation.

E.

Award 1.

Argonne will award a contract resulting from this solicitation to the responsible bidder whose offer conforming to the solicitation will be most advantageous to the Laboratory, cost or price and other factors, specified elsewhere in this solicitation, considered.

2.

Argonne may (a) reject any or all quotations, (b) accept other than the lowest quotation, and (c) waive informalities and minor irregularities in quotations received.

3.

The Laboratory may award a contract on the basis of initial offers received, without discussions. Therefore, each initial quotation should contain the bidder's best terms from a cost or price and technical standpoint.

F.

Submission of Offers

1. Proposals are due by 5:00 PM. (CDT) on the “due date” defined on page one (1) of the “Request for Quotation,” dated 05/09/2025.

2.

Offers and modification thereof must be submitted by electronic mail (1) addressed to jdoria@anl.gov, and the subject line must identify the Argonne solicitation number and the name of the offeror.

3.

The following documents must be fully executed by a person authorized to legally bind the Offeror.

Pre-Award Information, ANL-70A Form

Request for Quotation, ANL-70 form insbid.wpd