Appendix B Statement of Work.docx

APPENDIX B – Statement of Work

Project No.

Version #

Abstract or description:

Argonne National Laboratory requires a minimum supply of 7000 liters of liquid helium per month delivered to the lab.

Technical Representative and Designated Representative Technical Representative is Material Handling Manager, Building 46, room 140.

Designated Representative is presently Tom Calpin, Material Handling Operations Clerk; building 46, room 134.

APPENDIX B – SOW for <Project Title> Page 3 of 5

Contents

Background It is estimated that the Laboratory’s requirements for liquid helium will be as follows:

Scope The Contractor will furnish liquid helium in quantities designated by the designated representative(s.) The volume of liquid helium should be not less than 95% of the quantity ordered and identified on delivery ticket.

The Contractor shall pickup any and all empty Contractor-owned Dewars when on-site during the standard delivery period at all building locations routinely serviced. Other locations will have pickups made as required or when another delivery takes place.

Objectives The liquid helium requirements will be delivered in 60, 100, 250, and 500-liter contractor-owned Dewars. Under special circumstances Bldg. 203 will require delivery of a container which may not exceed 60” in height. This dewar will be ordered at least 1 business days in advance. Contractor must be able to meet this requirement.

Liquid helium Dewar’s must be of top-quality manufacturing standards and shall be non-magnetic, must have vacuum jacket, wheels and PRV (pressure relief valves) and the top fitting must be Goddard Type. Dewars are required to have a minimum of four casters and on dewars of 100 liters or less casters must be swivel type. All parts including, but not limited to gauges, ball valves and casters must be in like new working order.

A customer complaint tag should be included with each dewar to allow notification to the contractor of any functional problems experienced with the dewar. Damaged or defective dewars should be removed from service and repaired. The requestor may refuse delivery if the dewar doesn’t meet the requirements in this paragraph.

Applicable Documents Contractor-owned dewars will have attached a three-part, double-perforated, contractor- supplied tag. The first part of the tag designating “full”, the second part designating “in service”, and the third part designating “empty.” It is the contractor’s responsibility to pick up contractor-owned dewars which have the first two parts of the perforated tag removed indicating that the dewar is empty.

Invoicing for liquid helium must be itemized by shipping order number, delivery date, and pickup date. A master list of contractor-owned dewar serial numbers must be provided when requested by the designated Laboratory representative.

Tasks

A. Evaporation Loss

Following delivery the requestor may find an insufficient amount of helium in the dewar which may be due to an evaporation loss or malfunction. The administrative representative assigned will notify the vendor and the charges will be adjusted.

B. Invoicing

Dewars damaged at the Laboratory, by the Laboratory, will be billed at an agreed upon repair cost.

Replacement charges for lost or damaged-beyond-repair dewars shall be pro-rated based on the age and condition of the dewar.

C. Quality Assurance and Certification

In accordance with Public Law 104-273, the helium supplier must be an authorized Bureau of Land Management Federal Helium Supplier and must have entered into an enforceable contract to purchase an equivalent amount of crude helium from the U.S. Department of the Interior.

Liquid Helium provided under this contract shall conform to the following specifications – MIL-PRF-27407C, type II (liquid helium).

Deliverables, Timing, Location, and Documentation

Deliverables

The following ordering and delivery instructions are to be followed as defined per the instructions.

100 Liter Dewars:

- Orders for Monday, Tuesday and Wednesday delivery shall be submitted by NOON CST on Thursday of the previous week

- Orders for Thursday and Friday delivery need to be submitted by NOON CST on Tuesday of that week.

60 L, 250 L and 500 L Dewars:

- Orders for these sizes shall be submitted one week before the requested delivery

Timing Deliveries shall be made on the business day requested. Expedited deliveries may be requested by a designated laboratory representative(s) and shall be received no later than six (6) hours after the order is placed for an additional fee equal to the Expedited Delivery Charge identified in the Blanket Purchase Agreement Instruction Sheet of this Purchase Order.

Deliveries are expected on all weekdays of the year except the following calendar days: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve.

Location The following building locations are for routine delivery and pickup: 200, 203, 223, 314, 211,241, 440 and 400 area buildings; other building delivery locations may be added as needed.

Documentation Contractor-owned dewars will have attached a three-part, double-perforated, contractor- supplied tag, the first part of the tag designating “full”, the second part designating “in service” and the third part designating “empty.”

After completion of deliveries the contractor’s driver must report to the designated representative in building 46, currently room 134 and provide delivery tickets for the day. Delivery tickets should include the serial number of the dewar, the name of the recipient, date of filling and quantity of helium.

Security Drivers shall be CDL licensed for the appropriate vehicle and commodity. Deliveries will be made, as requested by the designated representative(s) to the locations specified.

Place of Performance The following building locations are for routine delivery and pickup: 200, 203, 223, 314, 211,241, 440 and 400 area buildings; other building delivery locations may be added as needed.

Period of Performance The contractor shall provide liquid helium to the laboratory on the requested delivery days for a period of one (1) year after the award date. The period may be extended through up to two (2) options years.

Upon cancellation and/or expiration of contract, the contractor agrees that the Laboratory will have up to fifteen (15) business days to return all contractor-owned dewars. The contractor will supply identification numbers of non-returned dewars.