Instructions-Basis For Award - LPTA.docx

INSTRUCTIONS TO OFFERORS - Addendum to FAR Clause 52.212-1, Instructions to Offerors – Commercial Items

1. The purpose of this solicitation is to procure Emergency Medical Services (EMS) Support in support of the Open House and Air Show (OHAS) at Joint Base McGuire-Dix-Lakehurst.

2. The Government intends to award a single firm-fixed-price contract. The period of performance for this effort shall be Saturday, 17 May 2025 and Sunday, 18 May 2025.

3. See Federal Acquisition Regulation (FAR) Provision 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

4. See the Basis for Award for additional information and evaluation criteria.

5. Questions regarding this solicitation shall be submitted via email to the Contract Specialist, Daniel Theyn at daniel.theyn@us.af.mil, and the Contracting Officer, Patrick Duff at patrick.duff.5@us.af.mil no later than 14 April 2025.

6. All services shall be performed in accordance with the Performance Work Statement (PWS).

7. Contractors must have an active registration in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

8. Contractor offers shall be submitted via email to the Contract Specialist, Daniel Theyn at daniel.theyn@us.af.mil, and the Contracting Officer, Patrick Duff at patrick.duff.5@us.af.mil and shall contain the following information:

A. Technical: Contractor proposals will be evaluated for technical acceptability on an acceptable/unacceptable basis. The contractor shall provide in their quote documentation demonstrating the licensing, certifications, and other qualifications outlined in the Performance Work Statement, Section 2.0, Technical Requirements.

B. Price/Admin:

a. Unit and extended pricing for all Contract Line Item Numbers (CLINs) found in Section B, Supplies or Services and Price/Cost of this solicitation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the Performance Work Statement and any Technical Exhibits/Attachments.

b. CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 621910.

c. Complete blocks 12, 17 and 30 of the SF1449 as well as signing/acknowledging any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for Quote/Proposal.

d. You must include all Representations and Certifications with your quote or reflect they’re completed in SAM.

9. All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted.

BASIS FOR AWARD

Evaluation – Commercial Items

1. Award shall be made to a single contractor. The basis for award of any contract resulting from this solicitation will be the result of the evaluation of the factors specified utilizing the Lowest Price Technically Acceptable methodology. The Government intends to award a single Firm Fixed Price (FFP) contract. Award will be made to the lowest priced technically acceptable, responsible offeror that meets the requirements of the SOW and this solicitation

2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

3. Award will be made to the lowest priced technically acceptable, responsible offeror that meets the requirements of the PWS and this solicitation.

A. Technical

a. Meets required qualifications identified in paragraph 2 (“Technical Requirements”) of the PWS.

B. Price

a. Proposals shall include prices for each line item listed and should include a total price, in order that proposals may be properly evaluated. Offers shall also include the completed SF 1449 and any amendments.

b. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item Numbers (CLINs) for the total evaluated price. In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price.

4. The Contractor Performance Assessment Reporting System (CPARS), System for Award Management (SAM) and Supplier Performance Risk System (SPRS) as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

5. The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced offeror(s) will be evaluated for technical acceptability under the non-price factor(s) according to the evaluation criteria set forth in this section. If acceptable, the evaluation will stop at that point and award will made to the lowest priced technically acceptable offeror. If unacceptable, the Government will continue to review proposals in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary.

6. Failure to provide the requested information may deem the offeror ineligible for award.