Instruction to Offerors Letter Bemidji Area Wide Coding Contract.pdf
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- Attached to
- Virtual Coding Services BEM AO
- Solicitation number
- 75H70526R00002
About this file
This document is a Request for Proposal (RFP) for Virtual Coding Services issued by the Indian Health Service, a division of the Department of Health & Human Services. The procurement (75H70526R00002) is for virtual coding services required by the Bemidji Area, encompassing the Cass Lake, Red Lake, and White Earth Service Units in Minnesota. The solicitation is set aside for 100% Indian Economic Enterprise (IEE) participation. The anticipated contract award will be structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) with a Firm Fixed Price base term plus two optional one-year periods. All proposals are due by February 18, 2026, at 1:00 p.m. Central Time, and the Government intends to award without discussions.
Prospective contractors must submit complete proposals including Standard Form 1449 (sections 12, 17, and 30), Contract Administration Data (Section B.1), Schedule of Price/Costs (Section B.5), and technical capability and past performance documentation (Section E.52.212-2) with three current references including contract number, total dollar amount, point of contact, telephone number, and email address. Additional required submissions include System for Award Management (SAM) registration verification, acknowledgment of the Business Associate Agreement, and a completed and signed IEE Representation. All documents must be clear and legible, submitted via email to Jennifer Richardson (Contracting Officer) at Jennifer.Richardson@ihs.gov or Mary Simon (Contract Specialist) at mary.simon2@ihs.gov. Submitted documents become the property of DHHS and are subject to Privacy Act provisions.
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Text version
TO: Prospective Contractor
SUBJECT: 75H70526R00002, Virtual Coding Services for BEM AO
Instructions for Submitting Proposal
1. The proposed Request for Proposal is for Virtual Coding Services as required by the Bemidji Area to include Cass Lake, Red Lake, and White Earth Service Units. This procurement is set aside for 100% Indian Economic Enterprise (IEE). The anticipated award will be an IDIQ Firm Fixed Price, Base plus Two (2) One-year Options.
2. Prospective contractors shall submit a complete proposal to include the specific items identified below.
The Government intends to award without discussions; therefore, it is imperative proposals submitted represent and include relevant experience, past performance and price to be evaluated.
a. Standard Form 1449 complete sections: 12,17,& 30
b. Section B.1, Contract Administration Data.
c. Section B.5, Schedule of Price/Costs.
d. Section E. 52.212-2 Evaluation Technical Capability and Past Performance.
Provide a word document with three (3) current and available references for relevant past performance details, to include a Contract Number, Total Dollar Amount, Point of Contact, Telephone number and email address.
e. VERIFICATION OF CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.
f. Acknowledgment of Business Associate Agreement-Attachment 1
g. Completed/Signed IEE Representation- Attachment 2
3. All documents submitted must be clear and legible in order to be considered.
4. Email complete proposals – this office is not responsible for incomplete transmissions. You should duplicate and retain copies, since requests for copies shall not be honored. All documents are subject to the provisions of the Privacy Act (PL 93-579) and become the property of the Department of Health & Human Services (DHHS) and subject to retention by this office.
Jennifer Richardson, Contracting Officer Division of Acquisition Mgt.
Email: Jennifer.Richardson@ihs.gov
DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service
Indian Health Service Bemidji, Minnesota 56601
AGENCY CONTACT INFO:
Mary Simon, Contract Specialist Division of Acquisition Mgt.
Email: mary.simon2@ihs.gov
All proposals are due by 2/18/2026 at 1:00 pm CT.
http://www.beta.sam.gov/ mailto:Tammy.Shumate@ihs.gov Mary.Simon Highlight
Mary.Simon Highlight
TO: Prospective Contractor
File details come from the government source that posted it. Updated .