RFP 75H70526R00002 Vendor Questions.docx
DOCX document 16 KB Posted
- Attached to
- Virtual Coding Services BEM AO
- Solicitation number
- 75H70526R00002
About this file
This file is a Questions and Answers document related to RFP 75H70526R00002 for Virtual Coding Services. It clarifies key contracting and operational requirements for offerors. This is a new requirement (not a follow-on contract) for area-wide coding services at three service units: Red Lake, Cass Lake, and White Earth within the Bemidji Area Office of the Indian Health Service. The government will not provide equipment; contractors must supply all computers, phones, headsets, and connectivity. Pricing shall be structured as unit cost per completed encounter for each CLIN (Outpatient/Emergency Department/Inpatient), and invoicing must include encounter type, quantity completed, unit price, subtotal per encounter type, and total amount due, with separate monthly invoices per site. Timesheets are not required.
Coders must hold specific certifications, and contractors will access coding systems (RPMS, EHR, VISTA) via VPN. The anticipated monthly encounter volumes are: Cass Lake—1,380 outpatient, 750 ED (inpatient unit reopening); Red Lake—1,980 outpatient, 9 inpatient, 825 ED; White Earth—1,070 outpatient (no inpatient or ED). The RFP closes on February 18, 2026, at 1 p.m. Central Time. This opportunity is set aside for 100% Indian Economic Enterprise (IEE) certification, and will be awarded as a Firm Fixed Price IDIQ contract with a base period plus two one-year options.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
RFP 75H70526R00002
Area Wide Coding Services Questions:
1. Will the government please clarify whether this requirement is a new contract requirement or a follow-on to an existing contract.
· This is a new requirement
2. If a follow-on contract, will the government please provide the incumbent contractor’s name, contract number and contract value?
· N/A
3. Will the Government provide any equipment needed for remote performance (e.g., computers/laptops, monitors, phone/headset, MFA token/PIV reader), or should the Contractor assume all equipment/connectivity is Contractor-furnished?
a. The Government will not provide any equipment. The Contractor must supply all equipment (computers, phone, etc.).
4. The IPP invoice requires “List of deliverables.” Please confirm what deliverables the Government expects beyond completed coded encounters
a. Each invoice shall include encounter type, quantity completed, unit price, subtotal per encounter type, and the total amount due for the billing period. Each Site will have its own monthly invoice.
5. The IPP invoice requires "Timesheets if applicable” Are timesheets required?
a. No, each invoice shall include encounter type, quantity completed, unit price, subtotal per encounter type, and the total amount due for the billing period.
6. Please confirm offerors shall propose per-encounter unit pricing for each CLIN (OP/ED/IP). The Evaluation clause references “all-inclusive hourly rate,” which appears inconsistent with the CLIN schedule’s “Unit Cost Per Encounter.”
a. CLIN schedule will be in line with Unit cost per completed encounter.
7. Does the Government require coders to hold specific certifications (e.g., CPC, CCS, RHIA/RHIT) and/or minimum years of experience?
a. Coders must be certified
8. What system(s) will be used for coding production (e.g., RPMS PCC, EHR platform)? Will the Contractor be provided access via VPN/Citrix/VDI or another method?
a. RPMS, EHR, VISTA via VPN.
9. Will the government please provide the monthly historical average for Inpatient Encounters, Outpatient Encounters, and Emergency Department Encounters?
a. Cass Lake monthly average outpatient 1380. Cass Lake is in the process of reopening its inpatient unit. This has not been in use since 2020. Cass Lake monthly average ED is estimated at 750. Red Lake monthly average outpatient 1980. Red Lake monthly average inpatient 9. Red Lake monthly average ED is estimated at 825. White Earth monthly average outpatient 1070. White Earth does not have inpatient or ED.
File details come from the government source that posted it. Updated .