Instruction Sheet PIV Sponsorship.pdf

VA Salt Lake City Requirements for PIV Badge Sponsorship

03/26/2025

Please follow the directions carefully. Any deviation from the instructions below can cause a delay in the issuance of your PIV Badge, or interruption of your background check process. Any missing information, signatures, or documents can cause the process to be void, and a re-initiation of the process will be required.

Any marks, notations, or signatures outside of the indicated fields will cause the document to be rejected.

THE DOCUMENTS SHOULD BE RETURNED IN AN S/MIME ENCRYPTED EMAIL. PERSONALLY IDENTIFIABLE INFORMATION TRANSMITTED TO THE VA WITHOUT ENCRYPTION MAY NOT BE ACCEPTED BY THE VA EMAIL SYSTEM.

Required Documents:

1. Completion certificate for TMS 2.0 Training.

2. Completed Contractor Background Investigation Request.

3. Completed Declaration for Federal Employment.

4. Completed Self Certification of Continuous Service.

1. Follow the directions contained in the “… Contractor TMS Self Account Instructions.pdf”. This will allow you to create a TMS Account and allow you to complete the required online training. Once you have completed the training download and save a copy of the completion certificate. A screen capture of the course completion screen is NOT acceptable for submission. If the completion certificate does not generate after course completion, you will need to return to the TMS dashboard and download a copy of your completion certificate for submission.

If you encounter any issues with the TMS system please contact the TMS Help Desk.

VHASLCTMSHelpdesk@va.gov

The following are electronic fillable PDF documents and are required to be completed in electronic format.

Handwritten forms will be rejected.

The Self Certification of Continuous Service, and Declaration for Federal Employment OF-306 (2023) must be completed electronically, then printed, wet signed, and scanned back to electronic format for submission.

2. The “Contractor Background Investigation Request Form Rev Feb2023.pdf” must be completed electronically and submitted in electronic format. Forms not completed and returned in original electronic format will be rejected.

ONLY complete the “Individual Information” and “Company Information” section of the form

The “Company Information” section should contain the information belonging to the company of which you are an employee. The “Task Order Number” box in the “Company Information” section is optional, but may be required by your company.

DO NOT use the link at the bottom of the form to upload the request to PSAC.

mailto:VHASLCTMSHelpdesk@va.gov

3. Complete the “Self Certification of Continuous Service.pdf” and save a copy. This form must be completed electronically, then printed, wet signed, and scanned back to electronic format for submission.

THIS FORM MUST BE SIGNED IN INK. If not signed in ink the document will be rejected.

4. Complete the “Declaration for Federal Employment OF-306 (2023).pdf” and save a copy. This form must be completed electronically, then printed, wet signed, and scanned back to electronic format for submission.

THIS FORM MUST BE SIGNED IN INK. If not signed in ink the document will be rejected.

Return electronic copies of the following documents, to the Contracting Officer’s Representative (COR) listed on the Contractor TMS Self Account Instructions.docx.

• TMS Training Completion Certificate

• Contractor Background Investigation Form

• Self Certification of Continuous Service (Signed in ink.)

• Declaration for Federal Employment (Signed in ink.)

You will receive an email notification when your PIV badge has been sponsored. This will be an automated message, so please check your “SPAM” or “JUNK” folder as some email systems may mark them as such.

This email notification will instruct you on how to schedule your fingerprint appointment.

Your badging process will move more quickly if you notify your badging sponsor (COR) as soon as you have completed you fingerprinting.

Please note that you will need to present TWO forms of identification at your fingerprint appointment. The ONLY forms of identification accepted are (1) your drivers license, AND (2) Social Security Card, or Birth Certificate, or Passport. -- No other forms of identification will be accepted.--

After the documents have been returned and processed, you will receive two (2) separate email messages from the eApp system. (The email messages may not arrive on the same day.)

1. The first email will contain a user ID.

2. The second will contain a temporary password.

You must complete the eApp requirements within seven (7) days, or you will need to reinitiate the sponsor request process.