Inmate_and_Detention_Supplies_and_Solutions_(Addendum_#4_Revision).pdf

REQUEST FOR PROPOSAL

2024-RFP-0378

INMATE AND DETENTION SUPPLIES AND SOLUTIONS

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: August 15, 2024

DEADLINE FOR QUESTIONS: September 12, 2024

RESPONSE DEADLINE: October 11, 2024, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Inmate and Detention Supplies and Solutions

1. Definitions

2. Introduction

3. Basis for Award

4. Project Details

5. Proposer's Instructions

6. Vendor Submissions

7. Final Acceptance

8. Pricing Table

9. Sacramento County Standard Terms and Conditions

10. Additional Terms and Conditions

11. Environmental Purchasing Policy

12. Insurance Requirements for Contractors

13. Good Neighbor Policy

Attachments:

A - Appendix A - Customer References (new form)

B - Appendix B - Detailed Requirements

C - Appendix C - Technical Proposal Response

D - Appendix D - Product Specifications (Revision 1)

E - Appendix E - OMNIA Partners Exhibits A-H

Request for Proposal #2024-RFP-0378 Title: Inmate and Detention Supplies and Solutions

1. Definitions

Response:The written, signed and sealed complete document(s) submitted according to the proposal instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal: The completed and released solicitation, including all subsequent addenda, made publicly available to all prospective proposers.

We/Us/Our: Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this PROPOSAL is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing services.

• Proposer - A business entity submitting a Response to this proposal. Suppliers which may express interest in this proposal, but who do not submit a Response, have no obligations with respect to the proposal requirements.

• Contractor - The Proposer(s) whose Response to this proposal is evaluated as meeting the needs of the County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this proposal.

• Contractor’s Employee - All persons who can be offered to provide the services described in the proposal. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal. Failure to satisfy any element of this request/proposal defined as “mandatory” will disqualify the particular response.

Default:A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination:A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a proposal document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by proposer, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

The County of Sacramento, as the Principal Procurement Agency, defined in Appendix E, has partnered with OMNIA Partners, Public Sector, Inc., a Delaware corporation (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The County of Sacramento is acting as the contracting agency for any other Public

Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any

Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative

Purchasing Agreement, a form of which is attached hereto on Appendix E, or as otherwise agreed to.

Appendix E contains additional information about OMNIA Partners and the cooperative purchasing program.

OMNIA Partners is the largest and most experienced purchasing organization for public and private sector procurement. Through the economies of scale created by OMNIA Partners’ public sector subsidiaries and affiliates, our participants have access to competitively solicited and publicly awarded cooperative agreements. For all public sector contracts, the lead agency contracting process continues to be the foundation on which we were established. OMNIA Partners is proud to offer more value and resources to state and local government, higher education, K-12 education and non-profits.

OMNIA Partners provides shared services and supply chain optimization to government, education and the private sector. With corporate, pricing and sales commitments from the Contractor, OMNIA Partners provides marketing and administrative support for the Contractor that directly promotes the

Contractor’s products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. Participating

Public Agencies benefit from pricing based on aggregate spend and the convenience of a contract that has already been advertised and publicly competed. The Contractor benefits from a contract that generally allows Participating Public Agencies to directly purchase goods and services without the

Contractor’s need to respond to additional competitive solicitations. As such, the Contractor must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide

Contractor and respond to the OMNIA Partners documents (Appendix E).

The County of Sacramento anticipates spending approximately $9,000,000 over the full potential Master

Agreement term for Inmate and Detention, Supplies and Solutions. While no minimum volume is guaranteed to the Contractor, the estimated annual volume of Inmate and Detention, Supplies and

Solutions purchased under the Master Agreement through OMNIA Partners is approximately $25 Million dollars. This projection is based on the current annual volumes among the The County of Sacramento, other Participating Public Agencies anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between the Contractor and OMNIA Partners.

2.2. Contact Information

Gary Wong

Contract Services Officer II

9660 Ecology Lane

Sacramento, CA 95827

Email: wongg@saccounty.gov

Phone: (916) 876-6380

Department:

DGS: CAPSD - Procurement

Department Head:

John Moestopo

Acting Purchasing Agent

2.3. Timeline

Release Project Date August 15, 2024

Pre-Proposal Meeting (Non-Mandatory) September 5, 2024, 10:00am

Join the meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00Ym

RhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v

2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef

9-6a05-48c5-b679-cb39227f281e%22%7d

Meeting ID: 250 319 125 982

Passcode: SG2SMp

Dial in by phone:

+1 916-245-8966,,196696262# United States, Sacramento

Find a local number:

https://dialin.teams.microsoft.com/e6ecf38a-c5f2-

4b16-8b9b-b2e22c716ef8?id=196696262

Phone conference ID: 196 696 262# mailto:wongg@saccounty.gov tel:(916)876-6380 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzRjNmU5ZjUtOWRkNS00YmRhLWExZWMtM2M4NzU3NGMyYTU5%40thread.v2/0?context=%7b%22Tid%22%3a%222b077431-a3b0-4b1c-bb77-f66a1132daa2%22%2c%22Oid%22%3a%225df2cef9-6a05-48c5-b679-cb39227f281e%22%7d https://dialin.teams.microsoft.com/e6ecf38a-c5f2-4b16-8b9b-b2e22c716ef8?id=196696262 https://dialin.teams.microsoft.com/e6ecf38a-c5f2-4b16-8b9b-b2e22c716ef8?id=196696262

Question Submission Deadline September 12, 2024, 5:00pm

Addendum Issued (if necessary) September 23, 2024, 5:00pm

Submission Deadline October 11, 2024, 5:00pm

Award Contract October 25, 2024

3. Basis for Award

This proposal award will be determined by factors other than price alone. The County’s sole purpose in the evaluation process is to determine from among the Responses received, which one is best suited to meet the County’s needs. Any final analysis or weighted point score does not imply that one proposal is superior to another, but simply that in our judgment the proposal(s) we select offer(s) the best overall solution for our current and anticipated needs. The County reserves the right to make modifications to any scoring and/or weight structure prior to the evaluation of responses. The responses will remain sealed during the proposal evaluation period, and will be made available for public inspection upon notice of proposal award.

Proposal responses will be considered valid for a period of 120 calendar days after Proposal closing date above.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

3.1. Scoring Criteria

Proposals will be scored on pricing and other factors in your proposal such as ability to meet the requirements of the RFP, experience, references, risk assessment, etc. Contract(s) will be awarded to the highest scoring proposer(s).

Evaluation Criteria – RFP (Phase One) Points Available

Work Plan: Products, Services, Ordering and Invoices, Compliance with RFP

Requirements and Evaluation of Exceptions Taken and response to section 4.7 below.

0-25

Price Proposal: 0-50

Qualifications and Experience 0-25

Total Points Available Per Contractor 100

The County will evaluate all proposals submitted. The evaluation factors reflect the totality of considerations represented in the requested proposal responses. While cost is important, other factors are also significant and the County may not select the lowest cost proposal. Further, the Contractor with the highest commission offer is not guaranteed the award of the RFP. The objective is to choose the proposal that offers the highest quality services and will achieve the project’s goals and objectives within a reasonable budget. Evaluations will be based on the criteria listed below.

Prior Experience: Experiences with the County and entities that evaluation committee members represent may be taken into consideration when evaluating qualifications and experience.

Additional Investigations: The County reserves the right to make such additional investigations as it deems necessary to establish the competence and financial stability of any Proposer submitting a proposal.

Oral Presentations/Interviews: The County reserves the right to conduct interviews with some or all of the offerors at any point during the evaluation process. However, the County may determine that interviews are not necessary. In the event interviews are conducted, information provided during the interview process shall be taken into consideration when evaluating the stated criteria. The County of

Sacramento shall not reimburse the Proposer for the costs associated with the interview process.

Negotiations: Exclusive or concurrent negotiations may be conducted with responsible Proposers for the purpose of altering or otherwise changing the conditions, terms and price of the proposed contract unless prohibited. Proposers shall be accorded fair and equal treatment in conducting negotiations and there shall be no disclosure of any information derived from proposals submitted by competing

Proposer.

Requests for Additional Information or Clarification: In order to comprehensively evaluate the proposals received, County may seek additional information or clarification from one or more of the

Proposers.

4. Project Details

4.1. Pre-Proposal Conference

A Pre-Proposal Conference will be held on September 5th, 2024. Attendance at this conference is not mandatory. If a Proposer is unable to attend the Pre-Proposal Conference questions may be submitted in writing. The purpose of this conference will be to clarify the contents of this Request for Proposal in order to prevent any misunderstanding of the Request for Proposal. Any doubt as to the requirements of this Request for Proposal or any apparent omission or discrepancy should be presented to the The

County of Sacramento at this conference. The County of Sacramento will then determine the appropriate action necessary, if any, and may issue a written addendum to the Request for Proposal.

Oral statements or instructions will not constitute an addendum to this Request for Proposal.

4.2. Term and Renewal

The anticipated full term of the contract is five (5) years. The Contractor shall have the right to enter local “service” agreements with Participating Public Agencies accessing the contract through OMNIA

Partners, so long as the effective date of such agreement is prior to the expiration of the Contract. All local agreements may have a full potential term (any combination of initial and renewal periods) not to exceed five years.

If a Contractor requires additional agreements, a copy of the proposed agreement must be included in the proposal.

The term of the Contract shall commence upon award, and shall remain in effect for a period of five (5) year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that The County of Sacramento shall have the right, at its sole option, to renew the Contract for three

(3) additional one-year periods or portions thereof. In the event the County exercises such rights, all terms, conditions and provisions of the original Contract shall remain the same and apply during the renewal period with the possible exception of price and minor scope additions and/or deletions.

4.3. Equipment Offering

New, Used, Parts, Accessories, Service and Repair, Trade-Ins, Leasing/Financing and provide pricing structure for each of these items.

4.4. Special Offers/Promotions

In addition to decreasing prices for the balance of the Contract term due to a change in market conditions, Contractor may conduct sales promotions involving price reductions for a specified lesser period. Contractor may offer Participating Agencies competitive pricing which is lower than the not-to-exceed price set forth herein at any time during the Contract term and such lower pricing shall not be applied as a global price reduction under the Contract.

4.5. Balance of Line/Comprehensive Product Offering

Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance of line for Inmate and Detentions Supplies and Solutions. Pricing for complete product offering/balance of line items will be determined by a percentage discount off the offeror’s retail price list. The pricing percentage discount offered must be entered on the Price Page in the

Complete Product Offering/Balance of Line section/in the offeror’s response to the Price Proposal section of the Proposal Evaluation Requirements. The County reserves the right to accept or reject any or all balance of line items offered. A successful offeror will not be awarded complete product offering/balance of line items that are awarded as an item to another vendor as part of this solicitation.

4.6. Federal Funding Pricing

Due to products and services potentially being used in response to an emergency or disaster recovery situation in which federal funding may be applied, provide alternative pricing that does not include cost plus a percentage of cost or pricing based on time and materials; if time and materials is necessary, a ceiling price that the contract exceeds at its own risk will be needed. Products and services provided in a situation where an agency is eligible for federal funding, Proposer is subject to and must comply with all federal requirements applicable to the funding including, but not limited to the FEMA Special Conditions section located in the Federal Funds Certifications Exhibit F found in Appendix E.

4.7. National Program Offering

1. Include a detailed response to Appendix E, Exhibit A, OMNIA Partners Response for National

Cooperative contract. Responses should highlight experience, demonstrate a strong national presence, describe how offeror will educate its national sales force about the contract, describe how products and services will be distributed nationwide, include a plan for marketing the products and services nationwide, and describe how volume will be tracked and reported to OMNIA Partners.

2. The successful Proposer will be required to sign Appendix E, Exhibit B, OMNIA Partners

Administration Agreement. Proposer should have any reviews required to sign the document prior to submitting a response. Proposer’s response should include any proposed exceptions to the OMNIA Partners Administration Agreement.

4.8. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

A complete response for each section in the RFP Submission Requirements below is required and must be provided by the Proposer. Any RFP terms and conditions requirement not included in Solicitation

Exceptions by the Proposer will be considered acceptance of the requirements by Proposer.

4.9. Proposal Submission Requirements

Minimum Order Requirements: Indicate in your proposal response minimum order requirements and other restrictions. The County may reject high minimum order requirements. Exceptions will only be made if savings warrant it and there is available space.

https://procurement.opengov.com/signup

Delivery Schedules: Discuss the delivery schedule once a product is ordered. For instance, is there a maximum time for orders within a certain radius from a distribution center? Address the differences in delivery times for routine, in-stock items, special orders and out-of-stock items.

Available ordering methods: Indicate in your response all available ordering methods.

Credit Card: Indicate if payment will be accepted via credit card. If so, may credit card payment(s) be made online? Also state the Convenience Fee, if allowable, per the Visa Operating Regulations.

Out-of-Stock Remedy: Describe your process for identifying out of stock items, the options available to the ordering agencies, such as:

• Request back order

• Request a substitute contract item

• Cancel the item for the order

Franchise and Dealer Participation: The Proposer if representing multiple franchise and dealer’s locations, shall ensure that these locations have agreed to participate. Provide a national coverage map reflecting participating distribution centers.

Product Recall Procedures: Discuss procedures for recall notification, including whether the ordering

Agency will have options for credit or replacement for the product recalled. Include information on your process of notification when a recall is issued.

Reports: Provide examples of reports that would be available. Examples would be Usage Reports, Green/Sustainability Reports and Small/Disadvantage Business Sales Reports. The minimum reporting requirements, list the manufacturer name, model number, part number, item description, quantity sold and total spend by department, division, ordering entity, etc.

Product Warranty: Indicate product warranty. All products supplied shall be warranted against defects in workmanship or materials for their intended use. The vendor shall cover the cost of labor and materials to replace any defective product.

4.10. Scope of Work or Project Details

The intent of this solicitation is to establish a full catalog contract with the successful Proposer that gives

Participating Agencies the ability to purchase a comprehensive, wide variety of inmate and detention, supplies and solutions including, but not limited to, the following categories:

• Clothing, Underwear and Socks

• Footwear

• Bedding and linens

• Mattresses

• Laundry and Laundry Bags

• Medical Supplies

• Hygiene

• Misc. Personal Care Products

• Examination Gloves

• Recreation

• Suicide Prevention

• Officers Only Products

• Restraints

• Lighting/Facility improvements

• Commissary Food/Items

• Security Management

• Kitchen Furniture Items

• Inmate and Facility Furniture

• Health/First Aid items

• PPE

4.11. PREPARATION OF THE TECHNICAL PROPOSAL RESPONSE

MANDATORY TECHNICAL REQUIREMENTS

The County plans on using any contract(s) resulting from this RFP to purchase Inmate and Detention

Supplies and Solutions. The Contractor will answer all requirements as documented in Appendix C, Technical Proposal Response.

Contractor is responsible for compliance with all Mandatory Technical Requirements unless specifically listed as an Solicitation Exception (use Section 7, Question 7) and agreed to by the County. Provide a narrative description (use Appendix C, Technical Proposal Response) of how these requirements will be met within your proposal.

5. Proposer's Instructions

General Format: Respond to all requests for information and completion of forms contained in this

Request for Proposal. You may use additional sheets as necessary. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Proposer is solely responsible for accuracy and completeness of proposal response and for electronically separating confidential documents when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

Alteration of Proposal Text: the original text of this proposal document, as well as any attachments, amendments or other official correspondence related to this proposal document, may not be manually, electronically or otherwise altered by proposer or proposer’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

Preparation of Response:

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the SacCountyEbids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If

Proposer uploads a file to SacCountyEbids, it is Proposer's responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify Proposer’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the proposer to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: F.O.B. Destination, freight prepaid: Seller pays freight charges, Seller owns goods in transit, Seller files claims (if any); Payment Terms: NET/30.

Confidential Information/Public Record: All responses become property of the County. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”.

Proprietary material must be clearly marked as such. Pricing and service elements of the successful proposal are not considered proprietary information.

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training legal basis of your claim in your proposal, and present such information separately (see "Confidential" section in Vendor Submissions) as part of your response package.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

6. Vendor Submissions

6.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements?

☐ Yes

☐ No

*Response required

6.2. Please confirm that your company will accept the County's contract terms and conditions

☐ Please confirm

6.3. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

6.4. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Proposal Summary

B. Technical Proposal Response

C. Customer References

D. OMNIA Partners Exhibit F

E. OMNIA Partners Exhibit G

F. OMNIA Partners Exhibit A

*Response required

6.5. Contractor Certification of Compliance*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt)

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt)

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

6.6. Contractor Certification of Compliance Cont...*

CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Yes

☐ No

*Response required

6.7. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during proposal analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

6.8. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, proposer or potential proposer, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a proposer or potential proposer, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to responding to any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with proposer’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals for this contract. Any violation of this certification shall render proposer’s response invalid. In such a case, proposer’s response will be immediately disqualified.

☐ Please confirm

*Response required

6.9. Customer References

Customer references are to be listed in Appendix A – Customer References. The Contractor must provide references where the Contractor provides the supplies and services comparable to the requirements in the RFP. References from other public agencies, particularly municipal governments, are preferred the County requests that the references shall be for similar projects representing three (3) accounts currently serviced by the Contractor each reference must include:

A. The company name and business address;

B. The name, title, and telephone number of the company contact;

C. Knowledgeable about the project work; and

D. A brief description of the service provided and the period of service.

6.10. Iran Contracting Act Disclosure Form *

(California Public Contract Code, sections 2202-2208)

When responding to a proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

6.11. Certification Regarding Debarment and Suspension*

CONTRACTOR agrees to comply with 5 U.S.C. 1501-1508, 31 U.S.C. §1352 and 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if CONTRACTOR is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

I (We) certify to the best of my (our) knowledge and belief, that CONTRACTOR named below and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

B. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity

(federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

D. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

E. Shall notify COUNTY OF SACRAMENTO, CONTRACT & PURCHASING SERVICES DIVISION within ten (10) days of receipt of notification that CONTRACTOR is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.

F. Shall obtain a certification regarding debarment and suspension from all its subcontractors that will be funded through this Agreement.

G. Hereby agree to terminate immediately, any subcontractor’s services that will be/are funded through this Agreement, upon discovery that the subcontractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.

☐ Please confirm

6.12. SAM.gov*

Please enter your legal entity name for SAM.gov verification.

7. Final Acceptance

Equipment/Supplies/Services

The County of Sacramento will agree to final acceptance only after the supplied equipment, product or service is tested and is found to perform within acceptable standards of operation, is in compliance with all published and implied performance standards, and is considered by the County to be ready for practical application.

8. Pricing Table

SACRAMENTO COUNTY MARKET BASKET

Proposed Unit Cost for the County of Sacramento for specific items. These items are most commonly purchased by Sacramento County but does not include all items. Product specifications in Appendix D and this pricing table are desired. Any and all deviations from specifications listed in this RFP must be clearly identified.

Line Item Description Unit Cost Unit of Measure No Bid

Sports Bras: White

1 Size 32 EA

2 Size 34 EA

3 Size 36 EA

4 Size 38 EA

5 Size 40 EA

Men's Briefs: White, Cotton/Poly Blend

6 Size Large Dozen

7 Size Extra Large Dozen

8 Size 2XL Dozen

Headwear: Beanie

9 Orange, One size fits all Dozen

Sweatshirt: Crewneck, 50/50 Blend

10 Gold, Size Medium, Non-Stenciled EA

11 White, Size Medium, Stenciled EA

12 White, Size Large, Stenciled EA

13 White, Size Extra Large, Stenciled EA

Line Item Description Unit Cost Unit of Measure No Bid

14 White, Size 4XL, Stenciled EA

15 White, Size Medium, Non-Stenciled EA

16 White, Size Large, Non-Stenciled EA

17 White, Size Extra Large, Non-Stenciled EA

18 White, Size 4XL, Non-Stenciled EA

19 Orange, Size 3XL, Non-Stenciled EA

20 Orange, Size 5XL, Non-Stenciled EA

21 Orange, Size 6XL, Non-Stenciled EA

Women's Brief-Style Panties: 100% Cotton, White

22 Size 5 Dozen

23 Size 7 Dozen

24 Size 8 Dozen

25 Size 9 Dozen

26 Size 10 Dozen

Polos: 50/50 Cotton/Poly, White, Short Sleeve

27 Size Medium, Stenciled Each

28 Size Large, Stenciled Each

29 Size Medium, Non-Stenciled Each

30 Size Large, Non-Stenciled Each

Socks

31 Crew, White Dozen

Thermal Underwear, Unisex

32 Pants/Drawers, Size Extra Large Each

33 Pants/Drawers, Size 2XL Each

34 Pants/Drawers, Size 3XL Each

35 Top, Size Extra Large, Stenciled Each

36 Top, Size 2XL, Stenciled Each

37 Top, Size 3XL, Stenciled Each

38 Top, Size Extra Large, Non-Stenciled Each

39 Top, Size 2XL, Non-Stenciled Each

40 Top, Size 3XL, Non-Stenciled Each

Shirts

41 T-Shirt, Dark Green, 100% Cotton, Size

Small, Stenciled Each

42 T-Shirt, Dark Green, 100% Cotton, Size

Medium, Stenciled Each

43 T-Shirt, Dark Green, 100% Cotton, Size

Large, Stenciled Each

44 T-Shirt, Dark Green, 100% Cotton, Size

Small, Non-Stenciled Each

45 T-Shirt, Dark Green, 100% Cotton, Size

Medium, Non-Stenciled Each

46 T-Shirt, Dark Green, 100% Cotton, Size

Large, Non-Stenciled Each

47 Shirt, Orange/White Stripe, V-neck, No pocket, Size Medium, Stenciled Each

48 Shirt, Orange, V-neck, No pocket, Size

Medium, Stenciled Each

49 Shirt, Orange, V-neck, No pocket, Size

Large, Stenciled Each

50 Shirt, Orange, V-neck, No pocket, Size

Extra Large, Stenciled Each

51 Shirt, Orange, V-neck, No pocket, Size

2XL, Stenciled Each

52 Shirt, Orange, V-neck, No pocket, Size

3XL, Stenciled Each

Pants

53 Khaki, Size Small, Stenciled Each

54 Khaki, Size Medium, Stenciled Each

55 Khaki, Size Small, Non-Stenciled Each

56 Khaki, Size Medium, Non-Stenciled Each

57 Navy, Size Small, Stenciled Each

58 Navy, Size Medium, Stenciled Each

59 Navy, Size Small, Non-Stenciled Each

60 Navy, Size Medium, Non-Stenciled Each

61 Orange, Size Medium, Stenciled Each

62 Orange, Size Large, Stenciled Each

63 Orange, Size Extra Large, Stenciled Each

64 Orange, Size 2XL, Stenciled Each

65 Orange, Size 3XL, Stenciled Each

66 Orange, Size 4XL, Stenciled Each

67 Orange, Size 5XL, Stenciled Each

68 Orange, Size 6XL, Stenciled Each

Shorts

69 Knee-Length, Size Extra Large, 7"

Inseam Each

Footwear

70 Sandal: Slip-On, PVC, Tan, Size 11-12

Mens Pair

71 Sandal: Thong, V-strap, Size 11-12

Mens Pair

72 Step In/Slip On: EVA, Orange, Size 7-8

Mens Pair

73 Step In/Slip On: EVA, Orange, Size 9-

10 Mens Pair

74 Step In/Slip On: EVA, Orange, Size 11-

12 Mens Pair

75 Step In/Slip On: EVA, Orange, Size 13-

14 Mens Pair

76 Step In/Slip On: EVA, Orange, Size 15-

16 Mens Pair

77 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 8 Mens Pair

78 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 9 Mens Pair

79 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 10 Mens Pair

80 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 11 Mens Pair

81 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 12 Mens Pair

82 Tennis Shoes: Black, Velcro Strap, Clear Sole, Size 13 Mens Pair

Restraints

83 Rolled Spit Hood Each

Personal Care

84 Washcloth: White, 12"x12", 100%

Cotton Dozen

85 Shampoo Comb: Plastic, Black, 8.25" length Dozen

86 Afro Pick: Plastic, Black, 5" length Dozen

87 Deodorant, 1.5 - 1.8 Oz Each Dozen

88 Panty Liners: Individually wrapped Dozen

89 Baby Shampoo and Body Wash Gallon

90 Toothbrush: Full-Sized, Nylon Bristle

Brush, 30-Tuft Dozen

91 Custom Kit: Heat-sealed bag, 1 x 5" comb, 1 x toothbrush (thumb handle, 3"), 1 x toothpaste (0.6 - 0.85 oz, clear plastic tube, clear gel)

Each

92 Custom Kit: Heat-sealed bag, 1 x 5"

Comb, 1 x Toothbrush (thumb handle, 3"), 1 x Toothpaste (0.6 - 0.85 oz, clear plastic tube, clear gel), 1 x

Shampoo/Body Wash (0.34 oz)

Each

Electronics: Headphones

93 Clear with 8 foot cord, Adjustable headband, ¼" stereo plug for portable use

Inmate Safety/Suicide Prevention

94 Smock: fits all sizes up to 300 lbs., adjustable hook and loop closures Each

95 Blanket: Two heavy-duty denier polyester fabric outside faces lockstitch quilted to polyester inner batting, Dimensions: 54" x 80"

Each

Mattresses

96 Mattress: 30" x 75/76" x 4.5", Polyester Each

97 Mattress Cover: 30" x 75/76" x 4.5", Vinyl/Nylon

COUNTY OF SACRAMENTO PRICING STRUCTURE

Provide the percentage discount off a verifiable price list for each of the categories listed below. In lieu of a percentage discount off structure, Proposers may propose a County of Sacramento Core List.

Proposers may offer discounts on additional categories not listed here and upload a separate document as a part of their RFP.

Line Item Description Percentage Unit of Measure No Bid

98 Clothing, Underwear and Socks Discount

99 Footwear Discount

100 Bedding and linens Discount

101 Mattresses Discount

102 Laundry and Laundry Bags Discount

103 Medical Supplies Discount

104 Hygiene Discount

105 Misc. Personal Care Products Discount

106 Recreation Discount

Line Item Description Percentage Unit of Measure No Bid

107 Suicide Prevention Discount

108 Officers Only Products Discount

109 Restraints Discount

110 Health/First Aid items Discount

111 PPE Discount

NATIONAL PRICING STRUCTURE

Provide the percentage discount off a verifiable price list for each of the categories listed below. In lieu of a percentage discount off structure, Proposers may propose a National Core List. Proposers may offer discounts on additional categories not listed here and upload a separate document as a part of their

RFP.

Line Item Description Percentage Unit of Measure No Bid

112 Clothing, Underwear and Socks Discount

113 Footwear Discount

114 Bedding and linens Discount

115 Mattresses Discount

116 Laundry and Laundry Bags Discount

117 Medical Supplies Discount

118 Hygiene Discount

119 Misc. Personal Care Products Discount

120 Examination Gloves Discount

121 Recreation Discount

122 Suicide Prevention Discount

123 Officers Only Products Discount

Line Item Description Percentage Unit of Measure No Bid

124 Restraints Discount

125 Lighting/Facility improvements Discount

126 Commissary Food/Items Discount

127 Security Management Discount

128 Kitchen Furniture Items Discount

129 Inmate and Facility Furniture Discount

130 Health/First Aid items Discount

131 PPE Discount

9. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion…