Appendix_B_-_Detailed_Requirements.pdf

APPENDIX B – DETAILED REQUIREMENTS

1 INMATE AND DETENTION SUPPLIES, SOLUTIONS AND

SERVICES DETAILED REQUIREMENTS

Although this section reflects the needs and requirements of the County of Sacramento, OMNIA Partner Participating Agencies may have different requirements. The awarded Proposer will have the ability to offer their comprehensive catalog of supplies, solutions and services nationally.

1.1 Detailed Requirements

1.1.1 Prices: Prices shall be firm and include all charges for delivery, inside delivery, freight and pallets as necessary. No fuel or surcharges are accepted. Firm prices/discounts shall include all charges that may be incurred in fulfilling requirement(s) throughout the term of the contract following contract award.

Where applicable, pricing shall be determined by applying Proposers discounts to the prices listed on their manufacturer’s price lists, retail price sheets, catalogs or by utilizing the reduced net pricing schedule. The discount proposed shall remain the same throughout the term of the contract and at all renewal options. At a minimum, the Contractor must hold the proposed price list firm for the first 12 months after the contract award.

1.1.2 FOB Destination Freight Prepaid: Prices shall be FOB Destination Freight Prepaid to the delivery location designated. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The County designee (by location) will assist the Contractor in arranging for inspection.

1.1.3 Price Adjustment: The County anticipates prices and category discounts will remain consistent throughout the term of the contract. Fully documented requests for price adjustment may be made at the end of the contract term. Price adjustments may be a consideration in the continuance and/or renewal of the contract. The County will determine whether the requested price adjustment or an alternate option, is in the best interest of the County.

1.1.4 Delivery Time: Time of delivery must be stated as the number of calendar days following receipt of the order by the Proposer to receipt of the goods or services by the County.

1.1.5 Quality: All items including, clothing, towels, aprons, smocks and blankets must endure institutional washings and dryings. All stenciling on garments is to be heat-cured screen printing ink able to withstand high temperature institutional washings and dryings.

1.1.6 Product Warranty: Indicate product warranty. All products supplied shall be warranted against defects in workmanship or materials for their intended use. The vendor shall cover the cost of labor and materials to replace any defective product.

1.1.7 Case Quantities: Proposer shall indicate the full case quantity for applicable line items in the Pricing

Sheet, so the County may order line items by their full case quantities. The County defines Case Quantity as the full case quantity indicated on the outside of the box by the manufacturer.

1.1.8 Sizes: All sizing must be American. Sizes offered shall meet Federal Commercial Standards. Please note size ranges shown in the specifications. If there is an up-charge for larger sizes, your proposal must so stipulate or you will be expected to deliver any size ordered at the prices proposed.

1.1.9 Irregulars: Proposals on seconds and irregulars will be considered. Irregularities in sizes are not acceptable. Information describing the type of irregularity which may be expected must be provided with the proposal.

1.1.10 Safety Requirements: All services and merchandise must comply with current California State Division of Industrial Safety orders and O.S.H.A.

1.1.11 SDS: Contractor shall submit applicable SDS sheets to ordering agencies for all chemicals delivered.

1.1.12 Samples: Samples must be provided for products at no cost and when requested. No samples will be returned. Proposer will not be reimbursed for any samples, including shipping costs. Samples shall be securely labeled with name of Proposer, item description, and items proposed price. Samples MUST be of the same brand, style and quality as items proposed.

1.1.12.1 Provide three samples of all items proposed in your response as listed in Section

8: Pricing Table for the County of Sacramento. Samples of items proposed will be retained for comparison with shipments, if a contract is awarded to the Proposer All samples must be in the following sizes:

a. XL for all clothing items (including stencil)

b. Size 7 for women’s panties

c. Size 36 for sports bra

d. Large or Size 7 Female for all footwear

e. 2 each for linen

f. Mattress can be partials

1.1.12.2 Samples that are drop shipped from third party sources MUST INCLUDE:

a. Proposer’s Name

b. RFP number (RFP #2024-RFP-0378)

c. RFP Item Description

d. Positive ID as to what product in the specifications the sample represents.

1.1.12.3 Samples that the County is unable to quickly identify will be discarded, and considered non-responsive.

1.1.12.4 Samples Delivery for Sacramento County:

Department of General Services - CAPSD 9660 Ecology Lane Sacramento, CA 95827 Attention: Gary Wong Phone: 916-876-6380

Receiving Hours: 7:30 AM to 4:00 PM

1.1.13 Delivery Requirements: Products shall be ordered and delivered on an “as needed” basis by means of a Contract Shipping Order (CSO) issued against the basic contract number. Orders not received within 60 days may be cancelled.

Delivery of more than 10 cases should be delivered on shrink wrapped pallets. Delivery of palletized product that requires forklift off of delivery truck will require a scheduled appointment. Vendor must make an appointment at least 24 hours in advance for all deliveries to the County. Deliveries will only be scheduled Monday – Friday between 7:30 am to 2:00 pm. The County will NOT be responsible for hours or days of hold over for freight trucks, or any docking, overnight storage, reloading charges or any other miscellaneous charges related to failure to be able to deliver because the vendor did not make the required appointment. Un-palletized shipments must be off-loaded by the delivering carrier.

Each Participating Public Agency will establish its own delivery schedule based upon its own requirements and the Supplier’s specified time to deliver after receipt of an order. Failure to honor delivery schedules may result in damages to the Participating Public Agency. Participating Public Agencies may, at their own option and convenience, cure late, partial, or missing deliveries in any manner allowed to them by their terms and conditions that best resolves the shortage. The Supplier (s) is liable for all reasonable costs incurred by a Participating Public Agency due to such failures and can also recover any additional losses by deducting the outstanding amount from unpaid invoices.

Supplier(s) shall comply with all regulations established by the US Department of Transportation, as well as any state or local requirements.

1.1.14 Industry Standards: Products furnished shall be new. Additionally, all products furnished shall conform to Federal and industry standards applicable to the product (i.e., set by ANSI, ASA, ASME, ASTM, MS SAE, etc.). Similarly, all products shall be furnished in the manufacturer’s original packaging or bear the manufacturer’s identification or trademark, as required by law.

1.1.15 Current Products: All products being offered in response to this solicitation shall be in current and ongoing production; shall be formally announced for general marketing purposes; shall be a model or type currently functioning in a user (paying customer) environment and capable of meeting or exceeding all specifications and requirements set forth in this solicitation.

1.1.16 Defective Product: All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the County within seven (7) days of initial notification.

1.1.17 Product Groups: Inmate Clothing, Sport Bras, Footwear, Bedding & Linen, Mattress, Personal

Hygiene Products and Restraints

1.2 County of Sacramento Specific Requirements

1.2.1 Delivery Locations and Times for The County of Sacramento: Participating agencies reserve the right to add or delete delivery locations as required by its operations. No additional delivery charges will be allowed unless included in the Proposers Pricing Workbook.

County of Sacramento:

Sheriff - Rio Cosumnes Correctional Center 12500 Bruceville Road Elk Grove, CA 95757 Attention: Jake Olson Phone: 916-874-1835 Mail Code: 42-500

Probation Department – Youth Detention Facility 9601 Kiefer Blvd.

Sacramento, CA 95827 Attention: Darell Ross Phone: 916-875-5090 Mail Code: 75-001

Sheriff - Main Jail Warehouse 4221 N Freeway Blvd. Suite B Sacramento, CA 95834 Attention: Tom Gill Phone: 916-564-5029 Mail Code: 04-293B

DHS/Correctional Health Services 711 G St. Suite# 458 Sacramento, CA. 95814 Attn: Pablo Rico Phone: 916-875-9832

Mental Health Treatment Center 2150 Stockton Blvd Sacramento, CA 95817 Attn: Jolene Mark Phone: 916-875-2616