REQUEST FOR PROPOSALS FOR

INJURY PREVENTION PROJECTS FOR LOCAL HOSPITAL-BASED VIOLENCE INTERVENTION

PROGRAMS OR PHILADELPHIA VIOLENCE REDUCTION COUNCIL SUPPORT

Cherelle Parker, Mayor Palak Raval Nelson, Health Commissioner Philadelphia Department of Public Health

Division of Chronic Disease and Injury Prevention The City of Philadelphia

WORK SUMMARY:

The Philadelphia Department of Public Health’s Injury Prevention Program seeks proposals for projects that support the implementation of evidence-based public health approaches to prevent injuries and reduce violence.

PROPOSED COMPENSATION:

$10,000 - $105,000. Multiple awards may be made, not to exceed $105,000 per project.

RFP ISSUE DATE:

October 16, 2026

RESPONSE DEADLINE:

No later than 5 pm Philadelphia Time on November 16, 2026. A complete proposal must be submitted by this time to be considered. Proposals in-process are incomplete.

PRE-PROPOSAL MEETING:

A pre-proposal meeting will be held on October 28, 2026, at 12:00pm, Philadelphia Time. It is highly recommended that all proposers attend. This will be a virtual meeting, linked below.

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OFFICIAL RFP CONTACT:

Nicole Holloway Contract Coordinator Division of Chronic Disease and Injury Prevention Philadelphia Department of Public Health nicole.holloway@phila.gov

SUBMISSION REQUIREMENTS:

All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number) through eContract Philly at https://philawx.phila.gov/econtract/

For assistance, contact the Contracts Legislation U Williams, Jr., t.david.williams@phila.gov 215-686-3499

Drew Menten drew.menten@phila.gov 215-686-6132 https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_MGQxYjQ4NDgtNDNlMi00MjAzLWFhNDItNmMyNzBiMGFjNWJj%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25222046864f-68ea-497d-af34-a6629a6cd700%2522%252c%2522Oid%2522%253a%25229ccebd4c-a804-4ba0-9c68-2ba0685e3e80%2522%257d&data=05%7C02%7CNicole.Holloway%40phila.gov%7C69eac7961c9c4121ffac08df29fea17d%7C2046864f68ea497daf34a6629a6cd700%7C0%7C0%7C639275845736378042%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=HVgwB2PPxValfeXcRDPQCwMEXQDQ6YJUJbYbXN2k260%3D&reserved=0 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TABLE OF CONTENTS

1. INTRODUCTION

1.1 Values

1.2 Contracting with the City of Philadelphia

1.3 Contacting Us

1.4 Feedback about this RFP

2. THE OPPORTUNITY

2.1 Summary

2.2 Background

2.3 RFP Schedule

2.4 Outcome Goals

2.5 Award Terms

3. SCOPE OF WORK

3.1 Description of Services

3.2 Performance Metrics, Contract Management & Payments

4. HOW TO SUBMIT YOUR RESPONSE

4.1 What You Must Include in Your Proposal

4.2 How To Submit Your Application

4.3 Proposal Binding

5. HOW WE CHOOSE

6. GENERAL RULES GOVERNING RFPs/PROPOSALS

6.1 Health Insurance Portability and Accountability Act (HIPAA)

6.2 Special Rules Applicable to Joint Ventures

6.3 Mandatory Political Contribution Disclosures and Penalties

6.4 Political Contribution Limits for City Contractors

6.5 City Employee Conflict Provision

6.6 Reservation of Rights

6.7 Confidentiality and Public Disclosure

APPENDICES

Appendix A – General Provisions

Appendix B – Small & Local Business Plan

Appendix C - City of Philadelphia Tax and Regulatory Status and Clearance Statement ... 26

1. INTRODUCTION

1.1 Values

The City of Philadelphia is committed to ensuring all businesses have access to contracting opportunities with the City and seeks to promote the economic development of small and local businesses.

1.2 Contracting with the City of Philadelphia

Consistent with our values, the City requires that all contractors and subcontractors comply with all applicable laws, regulations, and policies, including:

IF ELIGIBLE, YOU ARE ENCOURAGED TO:

Apply for Local Business Entity (LBE) certification with City’s Procurement Department. If you provide your LBE status and/or promise to have a Local Impact, this must be used by the contracting department as a positive factor in evaluation and potential selection.

Additionally, some opportunities are exclusively reserved for LBE certified businesses.

Register as a certified Small Business Enterprise (SBE) with the City’s Office of Economic Opportunity (OEO) and be added to the OEO’s registry of certified businesses. The City and prime contractors use this registry to find and solicit small business vendors for contracts and subcontracts.

Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic invoices and monitor payment progress 24/7. The process of submitting invoices through the Vendor Payment Portal is user-friendly, efficient, and free.

LBEs and SBEs are encouraged to respond directly to this RFP.

CITY BUSINESS

LICENSES AND

PERMIT

REQUIREMENTS

PAYMENT OF CITY

BUSINESS TAXES

OR OTHER

INDEBTEDNESS

OWED TO THE CITY

CHAPTER 17-1300.

PHILADELPHIA 21ST

CENTURY MINIMUM

WAGE AND BENEFITS

STANDARD

1 2 3 4

COMPLIANCE WITH

OEO’S SMALL &

LOCAL BUSINESS

PLAN

https://www.phila.gov/services/business-self-employment/bidding-on-a-city-contract/get-certified-as-a-local-business-entity/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvendor-payments.phila.gov%2Flogin&data=05%7C01%7CMihir.Mulloth%40phila.gov%7Cd3a519484f624cce6fc708db9fe39835%7C2046864f68ea497daf34a6629a6cd700%7C0%7C0%7C638279572083787221%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EktpSPaS%2B8p3KxRyI13X2Icwkl9aYLDJ0KfEzw1NsTI%3D&reserved=0 https://business.phila.gov/ https://business.phila.gov/ https://business.phila.gov/ https://business.phila.gov/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070

Please closely review the City’s contract attachments including the standard terms and conditions found in the General Provisions under Appendix A of this RFP. Any contract resulting from this RFP will incorporate and be governed by these documents.

1.3 Contacting Us

For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or call

(215) 686-4914.

• Please note the phone number provided is not a live helpline.

• Allow for two (2) business days prior to any application deadline to receive a response to your request. The City will not extend a deadline even if it has not responded to your question or request.

• All other questions regarding the RFP, including substantive questions, must be submitted in accordance with Section 2.3. Applicants are otherwise prohibited from contacting City representatives concerning this RFP or related matters.

1.4 Feedback about this RFP

The City recently updated the design of the RFP we use for Professional Services and would like feedback from vendors. If you have feedback you would like to share, please complete this voluntary survey. Thank you.

mailto:eContractPhilly@phila.gov https://phila.formstack.com/forms/updated_rfp_feedback_survey https://phila.formstack.com/forms/updated_rfp_feedback_survey

2. THE OPPORTUNITY

2.1 Summary

Through this RFP, the Philadelphia Department of Public Health’s Injury Prevention Program is seeking proposals for initiatives that support strategic priority areas that aim to enhance the city's violence intervention and prevention ecosystem through: 1) implementation of local Hospital-based Violence Intervention Programs (HVIPs) and participation in the Philadelphia HVIP Collaborative, or

2) supporting the development of, or addressing recommendations emerging from, the Philadelphia Violence Reduction Council (VRC). These initiatives must support the program's goals of improving the provision of community services and addressing the social determinants of health to strengthen protective factors to reduce and prevent violent injury.

2.2 Background

Department of Public Health Division of Chronic Disease and Injury Prevention Overview The Philadelphia Department of Public Health protects and promotes the health of all Philadelphians and provides a safety net for people who are disproportionately impacted by societal factors that limit their access to healthcare and other resources necessary for optimal health. PDPH is organized in the following divisions, each of which is responsible for providing service to Philadelphia residents: Ambulatory Health Services; Air Management Services; Chronic Disease and Injury Prevention; Disease Control; Environmental Health Services; Facilities Management; Fiscal;

Health Commissioner’s Office; HIV Health; Human Resources; Information Technology;

Reproductive, Adolescent, and Child Health; Medical Examiner’s Office; Public Health Laboratory;

and Substance Use Prevention and Harm Reduction. We are proud to support a broad network of community, hospital, academic, and business partners throughout Philadelphia and the Delaware Valley. We work together to make Philadelphia a healthy place to live, work, and play.

Within the Department, the Division of Chronic Disease and Injury Prevention (CDIP) works to make healthy living easier for residents. We recognize that health is shaped by structural factors, including systemic racism and other social, economic, and political forces; thus, we work to change systems, policies, and environments to improve health, rather than focusing exclusively on health-promoting behaviors. Our goal is to reduce the burden of chronic disease (heart disease, stroke, asthma, etc.)

and injury (gun violence, traffic crashes, and heat-related) for Philadelphians across the life course.

Our work aims to promote community health. We work to cultivate safe, healthy, and livable communities in Philadelphia. We do this through program areas in nutrition and physical activity, tobacco control, health partnerships, and injury prevention, with cross-cutting initiatives in communications, health justice, community partnerships, research and evaluation, and policy. We take a people-centered, data-driven, health justice approach to programming and policy design. We seek solutions grounded in research and build evidence using both qualitative and quantitative data. This process drives policy and environmental changes to improve health for all people.

https://www.phila.gov/health

Our Injury Prevention Program is part of the Health Department's Division of Chronic Disease and Injury Prevention. We envision clean, green, joyful neighborhoods with communal spaces that elevate creative, community-led solutions to long-standing challenges, offer opportunities for youth leadership and intergenerational connection, and provide access to resources that help people feel safe, supported, and economically secure. We promote evidence-based public health approaches for violence reduction, including coalition-building, participatory research and evaluation, enhancing systems coordination, and best practices to support the diverse needs of Philadelphia’s residents and workforce most impacted by community violence.

Project Background

This is a call for proposals that support the Injury Prevention Program’s strategic priorities through:

1) implementation of local Hospital-based Violence Intervention Programs (HVIPs) and participation in the Philadelphia HVIP Collaborative, or 2) supporting the development of, or addressing recommendations emerging from, the Philadelphia Violence Reduction Council (VRC). These initiatives must support the program's goals of improving the provision of community services and addressing the social determinants of health to strengthen protective factors to reduce and prevent violent injury.

As such, acceptable proposals will be considered that align with one of the two following categories:

• Hospital-based Violence Intervention Program (HVIP) Collaborative

• Violence Reduction Council (VRC) Support

Problem Statement

Health disparities driven by different socioeconomic and educational opportunities and neighborhood environment are themselves attributable to historic disinvestment, racism, and discrimination. The public health approach encourages health-related projects and programming that address these issues through policy, systems, and environmental change. Such initiatives are needed to enhance the City’s violence intervention and prevention ecosystem and address emerging recommendations developed by the Philadelphia Violence Reduction Council.

https://www.phila.gov/programs/injury-prevention-program/

2.3 RFP Schedule

RFP Posted October 16, 2026

Pre-Proposal Meeting

A pre-proposal meeting will be held on October 28, 2026, at 12:00pm, Philadelphia Time. It is highly recommended that all proposers attend. This will be a virtual meeting, linked below.

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Applicant Questions Due

Applicants must submit questions regarding this opportunity by October 29, 2026, 5pm Philadelphia time. All questions must be submitted via email to nicole.holloway@phila.gov

Answers Posted on eContract Philly November 2, 2026, 5pm Philadelphia time

Proposals Due November 16, 2026, 5pm Philadelphia time

Applicant Interviews, Presentations November 19, 2026 – December 1, 2026, via virtual Teams Meeting

Applicant Selection December 1, 2026

Contract Execution January 1, 2027

Commencement of Work January 1, 2027 https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_MGQxYjQ4NDgtNDNlMi00MjAzLWFhNDItNmMyNzBiMGFjNWJj%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25222046864f-68ea-497d-af34-a6629a6cd700%2522%252c%2522Oid%2522%253a%25229ccebd4c-a804-4ba0-9c68-2ba0685e3e80%2522%257d&data=05%7C02%7CNicole.Holloway%40phila.gov%7C69eac7961c9c4121ffac08df29fea17d%7C2046864f68ea497daf34a6629a6cd700%7C0%7C0%7C639275845736378042%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=HVgwB2PPxValfeXcRDPQCwMEXQDQ6YJUJbYbXN2k260%3D&reserved=0 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The above dates are estimates only. Notice of changes in any pre-proposal meeting or site visit date, time or location, due date for Applicant questions, or proposal due date will be posted as a notice/Addendum with the original RFP on eContract Philly and will become a part of the RFP.

2.4 Outcome Goals

Through this RFP, the City is seeking a contractor to perform the following services relevant to injury prevention priority areas, as outlined below. Project should aim to meet at least one of the outcome goals below, depending on the proposed project:

• Expand, enhance, or improve services for people or places with identified risk factors for direct or indirect violence exposure

• Align with national best practices for violence intervention program models

• Increase awareness of, and engagement with, violence intervention services

• Increase enrollment and retention for people with risk factors for violence exposure, or survivors of violent injury

• Increase coordination, collaboration, and referrals to social service providers and other organizational partners

• Establish appropriate data sharing practices

• Identify and address individual and neighborhood-level risk and protective factors for violence exposure

• Enhance the development, delivery, or process of the Violence Reduction Council model

• Implement policy, systems, or environmental changes recommended by the Violence

Reduction Council

2.5 Award Terms

Term

The term of this contract is expected to start on or about January 1, 2027, and end on or about June 30, 2027.

The City may, at its sole option, amend the contract to add up to 4 additional terms, each not to exceed one year.

Compensation Contract will state maximum compensation including all expenses not to excee$105,000. Multiple awards are expected.

Cost Proposal Type Fixed Price

Terms of Payment

Payment occurs on a reimbursement basis. The provider must submit signed monthly invoices with supporting documentation in a format approved by PDPH within 30 days after the month of service (e.g., for services provided in July, the invoice should be submitted by August 30).

Applicants are advised that the contract resulting from this RFP will require the approval of Philadelphia City Council prior to execution. By submitting a proposal in response to this RFP, Applicants acknowledge their understanding and agree that any proposed contract with the selected Applicant will be (i) submitted to City Council in the form of a proposed ordinance; (ii) subject to the customary process of public notice and hearing for the enactment of legislation by City Council; and

(iii) may not result in a final, executed contract unless the proposed contract, and all terms and conditions contained therein, receives a majority vote in favor of the contract.

3. SCOPE OF WORK

3.1 Description of Services

This Section 3.1, Description of Services includes the requirements for the project, including the services to be performed and the deliverables that must be met by the selected Applicant. The City reserves the right to change certain service requirements or deliverables based on changed circumstances, like a change in the business or technical environment or contract negotiations with Applicant(s) selected for negotiations, without issuing a revised RFP.

Applicants should read this section closely. An Applicant’s proposed scope of work must detail how they will meet the service requirements or achieve the deliverables described in this section.

Applicants may also propose additional or revised services or deliverables to achieve the outcomes described in Section 2.3 Outcome Goals of this RFP. However, Applicants must explain why each of these additional services or deliverables are necessary, and when and how they will be completed.

The proposed scope of work must align with the goals of one of the following project areas:

Hospital-based Violence Intervention Program (HVIP) Collaborative Projects The HVIP Collaborative aims to understand the city-wide reach of hospital-based response for those who are violently injured and support widespread adoption of trauma-informed, healing-centered best practices for survivors of violent injury. Collectively, the HVIP Collaborative establishes goals for improving citywide HVIP enrollment which may include improved and sustained funding and adequate staffing, the establishment of new HVIPs in trauma centers, a method for delayed referrals engaging community partners, partnership with other violence intervention and response organizations, engagement with health systems beyond the ER and trauma programs allowing for referral from primary care and specialist offices, or referral through schools, prisons, or probation and parole. HVIP Collaborative projects should align with these goals and enhance the provision of trauma-informed, healing-centered best practices for survivors of violent injury, participate in data sharing under the aegis of the Board of Health regulation Relating to the Data Collection About Firearm Injury Survivors, and as permitted by local and state regulations and HIPAA, and develop strategies for referrals for participant needs beyond HVIP scope.

Violence Reduction Council (VRC) Support The Philadelphia Violence Reduction Council (VRC) is a cross-collaborative model that facilitates the local firearm Homicide Death Review under the aegis of the Board of Health and operationalizes https://www.phila.gov/media/20221116091343/Regulation-Relating-to-Data-Collection-About-Firearm-Injury-Survivors-in-Violence-Prevention%E2%80%AFand-Intervention%E2%80%AFPrograms%E2%80%AF.pdf https://www.phila.gov/media/20221116091343/Regulation-Relating-to-Data-Collection-About-Firearm-Injury-Survivors-in-Violence-Prevention%E2%80%AFand-Intervention%E2%80%AFPrograms%E2%80%AF.pdf https://www.phila.gov/media/20221116091339/Regulation-Relating-to-Homicide-Death-Review.pdf recommendations for improved policy, systems, or environmental changes for violence reduction and prevention. VRCs are a public health-based model, adapted from fatality reviews, to prevent violence within cities. VRCs bring together criminal justice, public health, social service agencies, and community-based organizations involved in violence prevention. The VRC is a model proven to prevent violence, enact sustainable improvements to reduce violence, and enhance trust among local government, law enforcement, and community members. Recommendations are developed in collaboration with VRC members and prioritized for pilot testing through established criteria.

Projects will be considered that support the development of, or address recommendations emerging from, the Philadelphia VRC.

Service Requirements Applicants will be expected to conduct and implement work, such as enhancing, expanding, or sustaining project activities related to one of the priority injury prevention areas. Provider must share narrative reports, performance metrics, and data with PDPH related to project activities.

Projects are required to develop and meet the following milestones within the timeframe indicated:

Milestone Timeline Service/Tangible Work Product 1 Develop and obtain approval for the project workplan and evaluation plan. This includes the development of performance metrics for reporting to PDPH.

January 1 – January 30,

• Identify and assign dedicated staff responsible for implementation

• Submit initial workplan and evaluation plan with detailed timeline, deliverables, and assigned roles

2 Conduct and report on project activities on a regular basis. Each program must provide an understanding of project scopes and be willing to coordinate with other service providers as needed.

February 1

– June 30,

• Begin biweekly progress meetings with PDPH

• Track project-related activities

• Submit narrative, metrics, and data reporting to PDPH monthly

• Submit invoices to PDPH monthly

4 Provide a final report. The final report should summarize program work, highlight accomplishments and challenges, and outline actions to improve engagement and enrollment.

June 30,

• Submit final narrative and metrics report to PDPH

• Present culminating project summary report to PDPH

• Recommend next steps for continuation of work to PDPH

General Requirements The successful applicant will be responsible for having and using the following technology capabilities and resources in performing the work:

• Reliable internet access and secure digital communication tools to coordinate with PDPH.

• Must maintain a website and social media presence capable of promoting relevant materials.

• Must have the ability to host or participate in virtual meetings, workshops, and trainings.

• Must ensure compliance with data privacy standards for any participant or referral information collected.

• Must be able to collect and report data using Excel, Google Sheets, or other compatible platforms.

• If conducting clinical optimization, must have access to electronic health record (EHR) systems or referral tracking tools.

PDPH will be using:

• Microsoft Outlook 365 for electronic communications

• Microsoft Word 365 and Adobe Acrobat 9 Pro for documentation review

• Microsoft Publisher 365, Adobe CS5 & Premiere for media editing

• Microsoft Teams for virtual meetings

City of Philadelphia Responsibilities The Division of Chronic Disease & Injury Prevention will provide oversight, guidance, and technical assistance for grant activities.

3.2 Performance Metrics, Contract Management & Payments

Performance Metrics The City of Philadelphia is interested in identifying metrics in order to monitor and improve performance during the life of the contract. The Philadelphia Department of Public Health has identified the following metrics and will work with the awarded provider(s) to add to or refine this list during contract negotiations. The final set of performance metrics and frequency of collection will be negotiated by each successful Applicant and the Philadelphia Department of Public Health prior to the finalization of an agreement between parties and may be adjusted over time as needed.

This table is provided as a sample template for the applicant to identify project-relevant data to be reported to PDPH.

Performance Metric

Data Source Data Collection Frequency

Data Collection Responsibility

Data Review

Cadence

Past Performance Benchmark (if known)

{Metric # 1} {Metric # 2} {Metric # 3} {Metric # 4} {Metric # 5}

Contract Performance Monitoring As part of the City of Philadelphia’s commitment to improved outcomes, the City seeks to actively and regularly monitor service delivery to enhance contract management, improve results, and adjust service delivery based on learning what works. Reliable and relevant data is necessary to drive service improvements, ensure compliance, inform trends to be monitored, and evaluate results and performance. As such, the City reserves the right to request/collect other key data and metrics from providers related to the performance of the contract and to reject any item of work that does not meet the performance standards described in the contract.

How We Will Pay the Selected Applicant

The contract for each chosen provider will include a contract maximum amount that cannot be exceeded without a written contract amendment. Applicants must provide a detailed cost proposal, with a line-item breakdown of the costs for specific services and work products proposed. Cost proposals must be “fixed price” proposals. The proposed price must include all costs that will be charged to the City for the services and tangible work products the Applicant proposes to perform and deliver to complete the project, including, but not limited to, costs for the following, if the Department is to pay for them: employee compensation and fringe benefits; communication;

printing; administrative expenses; bonding; acquisition of real estate; rent, utilities, maintenance and security related to real estate; travel (reimbursable only at rates approved by the Department);

project management; development; testing; implementation; maintenance; training; and all other work proposed. Any contract resulting from this RFP will provide for a not-to-exceed amount in the compensation section of the contract.

4. HOW TO SUBMIT YOUR RESPONSE

4.1 What You Must Include in Your Proposal

For your proposal to be considered, proposals must be submitted:

a) electronically;

b) through the City’s designated system (not email);

c) before the deadline; and,

d) signed by an authorized representative of the Applicant.

Additionally, your proposal must include the information listed in the Proposal Requirements below and be organized in the order shown. Failure to submit your proposal in the manner and format required by this RFP may result in your proposal being rejected.

Proposal Requirements:

1. Table of Contents

2. Introduction/Executive Summary (Give a short description of your proposal.)

Provide an overview of your company, the goods or services you offer and how you plan to meet the City’s needs.

3. Applicant Profile (Tell the City about yourself).

Please complete the Applicant information sheet and include it with your proposal submission.

Part 1. Please provide the following for the Applicant’s Business:

1. Name of Business

2. Business Address

3. Telephone Number

4. Fax Number (if applicable)

5. E-mail Address

6. Website Address

7. Federal Taxpayer Identification Number or Federal Employer Identification Number

Part 2. Please provide the following for the Applicant’s Primary Contact:

1. Name

2. Job Title

3. Address

4. Telephone Number

5. Fax Number (if applicable)

6. E-mail Address

Part 3. Please provide a description of the Applicant’s business background by answering the following:

1. What is the Applicant’s Business Organization type (i.e. corporation, partnership, LLC, for or not for profit, etc.)?

2. Is the Applicant’s Business registered to do business in Philadelphia and/or Pennsylvania?

3. What is the country and state of the Applicant’s business’ formation?

4. How many years has the Applicant’s business been operating?

5. What is the primary mission of the Applicant’s business?

6. What is the Applicant’s significant business experience?

7. Is the Applicant registered with OEO as a certified SBE or certified as an LBE by the

Procurement Department?

4. Proposed Scope of Work (Tell the City what you propose to do).

Review Section 3 of this RFP, “Scope of Work” and directly state what services and materials you will provide to meet the City’s described needs. Be specific, and, as necessary, describe your services and materials in plain language for the evaluation team to understand. Include a proposed budget or cost proposal, and a schedule for when the services and materials will be provided.

5. Statement of Qualifications; Relevant Experience (Tell the City why you are the best choice).

Provide a statement of your relevant qualifications and demonstrate how your experience meets or exceeds the City’s requirements. Include a list and description of similar projects you have worked on, including the number of such projects and the amount of time spent on them.

6. References (Tell us who can vouch for similar work you have completed).

Provide at least three references, preferably for projects that are similar to the work sought by this RFP. Include the company/entity, a contact person’s name, the contact person’s title, their address, their email address, and telephone number. The more similar the reference is to the City the better, such as other local government entities.

7. Proposed Subcontractors (Tell the City who will work with you).

Please provide a complete list of prospective subcontractors with whom you plan to work on this project. Include:

• Company Name

• EIN

• Scope of Work

• SBE or LBE Certification (if applicable)

• Percentage of total work allocated to each firm

In addition, as required by OEO pursuant to Mayoral Executive Order 06-25, please complete the Solicitation & Participation Form included as an attachment to Appendix B and submit it as part of your proposal. This captures all S/LBEs you have asked to work on this project with you, whether they have committed to do so, and the amount or percentage of the overall contract anticipated to be paid to each.

8. Requested Exceptions to Contract Terms (Tell the City any changes you would like to the contract).

In exceptional cases, a successful Applicant might be afforded exceptions to the City’s Contract Terms. State if you would like to request exceptions to the City’s Contract Terms, including those contained in this RFP, including Appendix A and any other documents incorporated by link or reference. Identify the location of the proposed change as well as possible (noting the document, section, heading, and page), the reason for the change request, and proposed alternative language.

The City may consider your proposed changes or may disqualify your proposal at its option.

However, please be aware that exceptions are not made often and so you should thoroughly explain why the change is necessary and appropriate for the contract. Any proposed exceptions to the City’s Contract Terms are subject to various internal review procedures before they can be accepted.

Note: Your proposal is a binding offer to contract and failure to propose exceptions binds you to the City’s terms, if your proposal is accepted.

9. Tax and Regulatory Status and Clearance Statement (Certify that you do not owe the City).

Obtain a Tax Clearance Certificate and complete Appendix C attesting to Applicant’s tax and regulatory compliance with the City.

https://www.phila.gov/documents/executive-order-no-6-25-small-and-local-businesses-on-city-contracts/

10. Disclosure of Litigation, Administrative Proceedings, and Contract Defaults (Tell the City about any legal proceedings or contract disputes your company or its leaders were involved with).

Provide a description of any legal proceedings or contract disputes in the…