Information_Technology_Equipment_&_Commodity_Software_(Addendum_#1_Revision).pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

26-036-ITB -Commodities

INFORMATION TECHNOLOGY EQUIPMENT & COMMODITY

SOFTWARE

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, June 11, 2026.

BID INVITATION# 26-036-ITB -Commodities

DATE ISSUED: May 21, 2026

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF WORK

2.8. MINIMUM QUALIFICATIONS

2.9. BRAND NAME/OR EQUAL LANGUAGE

2.10. KENTUCKY OPEN RECORDS ACT

2.11. ACCEPTANCE PERIOD

2.12. AWARD

2.13. PERFORMANCE AND PAYMENT

2.14. RECORDS/FINANCIALS

2.15. GRATUITIES AND KICKBACKS

2.16. NON-COLLUSIVE VENDOR CERTIFICATION

2.17. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - Resident & Non-Resident Bidder Affidavits

B - Contract Sample-26-036-ITB

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (“KCAB”) will receive bids for Information Technology Equipment & Commodity Software at the Cincinnati/Northern Kentucky Int’l

Airport (“CVG”). Bids will be received no later than Thursday, June 11, 2026, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

Further information and copies of the Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, KY 41048 https://www.cvgairport.com/bids

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

Release Project Date: May 21, 2026

Deadline For Questions To Be

Submitted:

June 1, 2026, 11:59pm

Answers To Questions Issued: June 4, 2026, 11:59pm

Proposals Due: June 11, 2026, 2:00pm

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

The purpose of this Invitation to Bid (ITB) is to solicit competitive bids from qualified vendors for the business-class endpoints, peripherals and standard hardware.

This project is important because it establishes a structured, cost-effective procurement approach for business-class information systems that aligns with IT Operations standards and long-term budget planning. By competitively sourcing approved hardware configuration the organization aims to achieve the following objectives:

1. Standardize hardware platforms to simplify deployment, support, and lifecycle management across

IT Operations.

2.Reduce total cost of ownership (TCO) through volume purchasing, competitive bidding, and longer-term vendor agreements.

3.Improve budgeting accuracy and predictability by aligning refresh cycles and procurement schedules with long-term financial plans.

4.Increase reliability and performance by sourcing business-class, pre-approved configurations that meet operational and security standards.

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0

5. Streamline procurement and onboarding by minimizing ad hoc purchases and reducing configuration variability.

6.Strengthen vendor accountability through clearly defined specifications, service expectations, and performance criteria.

7. Support scalability and future growth by ensuring procured systems align with evolving operational and technology requirements.

2.4. SUBMISSION OF BIDS

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled

Information Technology Equipment & Commodity Software (Invitation #26-036-ITB -Commodities) and follow the instructions for submittal. The completed and signed bid (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, June 11, 2026 at 2:00 pm Eastern Time (ET). Bidders should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF WORK

2.7.1. Scope of Work

KCAB is soliciting bids for Information Technology Equipment & Commodity Software that meet the specified requirements.

KCAB understands and expects that configurations and pricing for computer equipment and accessories will continue to be dynamic. It is expected that market driven updates to the equipment https://procurement.opengov.com/portal/cvgairport https://procurement.opengov.com/portal/cvgairport configurations and pricing will be made as necessary to keep in line with the current technology standards.

Estimated quantities for 2026 are listed on the Line Item tab. All quantities are estimates only. Quantities could be more or less based upon requirements.

The bidders can respond to the Information Technology Equipment, the Commodity Software, or both.

The successful bidder ("Contractor") furnish new, unused, current-generation equipment and accessories. Refurbished or gray-market items are not acceptable unless explicitly approved in writing.

A. Computing Devices

A.1 Devices may include, but are not limited to:

• Desktop computers

• Laptop/notebook computers

• Workstations (standard and/or high-performance)

• Tablets (if requested)

A.1.1 Desktops and Workstations

Desktop computers or workstations must meet the following additional qualifications:

o Equipment must be business-class or enterprise-grade; consumer-grade systems are not acceptable.

o Minimum configuration requirements must be clearly stated, including:

▪ Processor type and generation

▪ Memory (RAM)

▪ Storage type and capacity

▪ Graphics capabilities (if applicable) o Systems must support:

▪ Current, manufacturer-supported operating systems

▪ Enterprise-level security features (e.g., TPM, UEFI secure boot) o All desktops must include:

▪ Manufacturer warranty of at least three (3) years

▪ Vendor-supplied drivers and firmware updates

A.1.2 Laptops and Mobile Computing Devices

Laptops or mobile devices must meet the following minimum qualifications:

o Devices must be commercial-grade laptops, not consumer or retail models.

o Proposed laptops must include:

▪ Integrated wireless networking (Wi-Fi minimum standard specified in the ITB)

▪ Battery life appropriate for enterprise or field use o Devices must be compatible with:

▪ Common enterprise imaging, encryption, and endpoint management tools o The contractor must specify:

▪ Warranty terms, including battery coverage

▪ Optional extended warranty or accidental damage protection (if available)

A.1.3 Peripherals (Monitors, Docking Stations, Keyboards, Mice, Printers)

Peripherals must meet the following minimum qualifications:

o Peripherals must be commercial-grade and compatible with the proposed desktops and laptops.

o Monitors must meet minimum size and resolution requirements, as specified in the ITB.

o Docking stations and accessories must be:

▪ Manufacturer-certified for compatibility with proposed systems

▪ Capable of supporting required power, display, and USB connectivity o All peripherals must include manufacturer warranty coverage.

A.2 Accessories may include:

• Monitors (various sizes and resolutions)

• Docking stations/port replicators

• Keyboards and mice

• Headsets, webcams, speakers

• External storage devices

• Power adapters and cables

• Carrying cases or sleeves

A.3 All accessories must be fully compatible with the proposed computing devices

A.3.1 Accessories (Cables, Adapters, Carrying Cases, Power Supplies) o Accessories must be:

▪ Manufacturer-approved or certified equivalents

▪ Fully compatible with the proposed equipment o Accessories must meet:

▪ Safety and regulatory standards (UL, FCC, or equivalent)

A.4 Warranty and Support

• Manufacturer Warranty: All equipment must include a minimum three (3) years Manufacturer warranty.

• Warranty must cover parts, labor, and onsite or depot repair options.

• Contractor must provide clear instructions for warranty claims and escalation.

• Extended warranty or support options must be listed separately.

A.5 All equipment must:

• Comply with applicable safety and regulatory standards (e.g., FCC, ENERGY STAR, RoHS where applicable).

• Be fully licensed for all preinstalled software.

A.6 The contractor must provide:

• Product datasheets and model numbers

• Warranty documentation

• License information (if applicable)

• User manuals or online support links

A.7 Ordering and Pricing Structure

The proposal must include:

• Unit pricing for each item

• Volume discounts (if available)

• Lead times for standard and non-standard items

The Contractor must provide Computing Devices that meet the following specifications:

A.8 Dell Pro Plus 16

• Intel Core Ultra 7

• 32 GB DDR5 Memory

• Intel Arc Pro Graphics

• 512/1TB SSD

• 16” Display Full HD

• Windows 11 Pro

A.9 Dell Pro 14 Laptop

• Intel Core Ultra Processor

• 32 GB Memory

• Windows 11 Pro

• 14 Inch Display

• 512 GB SSD

A.10 Dell Pro Max 16 Plus with 10 Key Keyboard

• Intel Core Ultra 9 2.8 GHZ

• 64 GB DDR5

• Windows 11 Pro

• 16 Inch Display

A.11 Dell Pro Slim Desktop

• Intel Core ultra 7

• 32 GB DDR5 Memory

• Windows 11 Pro

• 512 GB SSD

A.12 Dell Pro Max Tower

• Intel Core Ultra 7

• 64 GB DDR5 Ram

• 512 GB SSD

• Windows 11 Pro

A.13 Dell Universal Dock D6000 452 BCYT

A.14 Dell 27 Inch Monitor

• S2725QC and U2724D,

• commonly feature 4K (3840x2160) or QHD (2560x1440) resolutions,

• IPS panels,

• 120Hz+ refresh rates

• USB-C connectivity with power delivery.

• These models often include, height, tilt, and swivel adjustments, 99% sRGB color coverage, and integrated speakers, making them suitable for productivity.

A.15 NUK 13 Pro

• 13th Gen Intel Core Processor

• 16 GB DDR% Ram

• 512 GB SSD

• Windows 11 Pro

A.16 LG 49 Inch Commercial Display

• Display Technology: IPS panels with LED-backlit LCD, offering 178° viewing angles.

• Resolution: 4K UHD (\(3840 \times 2160\)) with 16:9 aspect ratio.

• Brightness: Ranges from 300-330 nits (standard signage) up to 500 nits (high brightness models).

• Operation Reliability: Available in 16/7 or 24/7 continuous operation models.

• Operating System: WebOS 6.0 (embedded CMS).

• Connectivity: Includes HDMI, RS-232C, RJ45 (LAN), USB, and Wi-Fi.

• Mounting: VESA compliant (\(200 \times 200\), \(300 \times 300\), \(600 \times 400\), or \(800

\times 400\) mm).

• Durability: IP5X dust-proof certification and conformal coating on circuit boards for protection against environmental factors.

A.17 LG 80 Inch Commercial Display

• See specification above in Section A.17

A.18 LG 98 Inch Commercial Display

• See specification above in Section A.17

A.19 Logitech Wireless Keyboard/Mouse Combo

A.20 APC Smart UPS – Smartconnect Port, Rackmount Network Card LCD, 120V

A.21 APC Smart UPS 1800 Watt

A.22 Cat 6 Network Patch Cables:

• 1 inch Length

• 3 Inch Length

• 6 inch Length

• 10 Inch Length

• 15 Inch Length

A.23 LG Gram Laptop 16Z90S-V.APC8U1

• Intel Ultra 7 Processor

• 32 GB DDR5 Ram

• 512 GB SSD

• Windows 11 Pro

• 16 Inch Display

A.24 LG Gram Laptop 16Z90TR-E.AZB9U1

• 32 GB DDR5 Ram

• 512 GB SSD

• Intel Core Ultra 9 Processor

• 1 TB SSD

• Windows 11 Pro

• 16 Inch Display

A.25 Delivery, Documentation, and Compliance (All Categories)

• Contractor must meet all delivery timelines specified in the ITB.

• Each shipment must include:

o Packing slips or asset documentation o Serial numbers (where applicable)

• Contractor must comply with all applicable laws, regulations, and organizational procurement requirements.

• Proposer must agree to all material terms and conditions of the ITB and resulting contract.

B. Commodity Software

Contractor must include commodity software licensing at minimum to meet the following qualifications:

B.1 Licensing Transparency

• Clearly identify all software products, editions, and versions.

• Specify the licensing model (subscription, perpetual, user-based, device-based, enterprise, etc.).

• All offered software licensing must be commonly available "off-the-shelf" software licensing compatible with commercially available business-class operating systems and hardware.

Software licensing must include annual license terms and license must be transferred to KCAB upon purchase, including access to administrative, support, or customer portals available from manufacturer. Manufacturer support, including security and system stability updates, must be included in the per-license cost.

B.2 Compliance & Legality

• Licenses must be legally obtained and fully compliant with the software publisher’s terms.

• Contractor must be an authorized reseller or partner, if applicable.

B.3 Cost Clarity

• Itemized pricing for licenses, renewals, maintenance, support, and optional features.

• Disclosure of any future cost escalations, true-up requirements, or minimum commitments.

B.4 Support & Maintenance

• Include publisher or vendor support options (e.g., standard, premium).

• Define update, patching, and upgrade entitlements.

B.5 Scalability & Flexibility

• Ability to add, remove, or reassign licenses without penalty.

• Compatibility with organizational growth or reduction.

B.6 Compatibility & Standards

• Software must be compatible with the organization’s existing environment (OS, hardware, cloud platform, security tools).

• Adherence to industry standards and interoperability requirements.

B.7 Security & Compliance Requirements

• Compliance with applicable security, privacy, and regulatory standards (e.g., CJIS, HIPAA, FERPA, FedRAMP—if applicable).

• Disclosure of known vulnerabilities and security posture.

B.8 End-of-Life / End-of-Support Disclosure

• Current lifecycle status of the software and roadmap for future versions.

B.9 Adobe Creative Suite & Adobe Sign Licenses

KCAB’s current subscription is up for renewal on December 10, 2026, and consists of the following products:

• Acrobat Pro

• Acrobat Sign

• Acrobat Standard DC

• Adobe XD

• All Apps

• Illustrator

• Photoshop

• Premiere

B.10 BarTender

• Seagull Software

• Support for our barcode printers and software.

• Qty 1 software support

• Qty 15 support for printers

B.11 Plumsail

• Plumsail is also the company name

• Used in PowerAutomate to generate filled PDFs.

• 1 year subscription of their 'Drawer' product

• We want to move to their 'Cabinet' product

B.12 ShareGate

• ShareGate is also the company name

• Used to migrate SharePoint data

• 1 year subscription of their 'migration' product

B.13 Snagit

• TechSmith

• Used to take screenshots

• 1 enterprise site license

B.14 Visual Studio

• 3 year subscription (billed yearly)

2.7.2. Delivery Requirements

Information Technology Equipment & Commodity Software must be delivered to the Central

Warehouse located at 300 Maintenance Court, Hebron, Kentucky 41048 between the hours of 7:00 a.m. and 4:30 p.m. ET Monday through Friday.

Lead time for delivery of Information Technology Equipment & Commodity Software must be no more than 30 from receipt of order.

2.8. MINIMUM QUALIFICATIONS

2.8.1. Minimum Qualifications

Bidder must meet the following minimum qualifications:

General Vendor Qualifications (All Categories)

• Contractor must have a minimum of three (3) years of continuous experience supplying enterprise-grade IT hardware.

• Contractor must be an authorized reseller or distributor for all manufacturers proposed.

• All equipment must be new, unused, and current-generation unless explicitly permitted otherwise.

• Contractor must have demonstrated capacity to support multi-device orders and staged or bulk delivery.

2.9. BRAND NAME/OR EQUAL LANGUAGE

Where this ITB includes trade and/or brand names as a part of the description of any item, any participating bidder may submit its bid on other equivalent trade-named products. Alternate products and/or manufacturers will be considered for approval if it meets or exceeds the specifications included in this ITB. It is the responsibility of the bidder to demonstrate that the alternative products/manufacturer meets or exceeds the product specifications in this ITB. All disputes concerning grades and quality of merchandise or work are determined by the Manager of

Procurement or her authorized representative. Where a manufacturer's brand name of merchandise is given in this bid, it does not mean to construe or imply an endorsement by KCAB of this brand only, but is used as a norm of quality, type, etc.

2.10. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.11. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.12. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible bidder(s) whose bid represents the best value after evaluation.

2. KCAB reserves the right to waive any informality or irregularity in any bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate bids and may award a contract without discussions with bidders.

Therefore, the bidder's initial bid should contain the bidder's best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the bids submitted, it is in KCAB’s best interest to do so.

6. The successful bidder will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the Invitation to Bid or the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the bidder's response, the bidder is expected to execute the contract in the form set forth herein. Final acceptance of a bid and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the bidder and to reevaluate the remaining bids. KCAB reserves the right to refuse to negotiate with a successful bidder on any item not specifically excepted in its submittal.

https://procurement.opengov.com/portal/cvgairport/projects/264962/document?section=2551707

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for one (1) year with an option to renew for two (2) years.

9. Commencing on the first day of each year after the initial year, during the term hereof, the base price payable by KCAB may be adjusted by KCAB upon review and renegotiation with the Contractor after the first year and succeeding years thereafter. Any adjustment made pursuant to the review and negotiation shall be based upon the change of the Consumer

Price Index published quarterly for the Cincinnati/Northern Kentucky metropolitan area by the United States Department of Labor, Bureau of Labor Statistics. Such review, if applicable, will be based upon the Index at the end of the preceding twelve months.

10. For Purposes hereof, the term “Consumer Price Index” shall be the Consumer Price Index which is presently designated as the United States Department of Labor, Bureau of Labor

Statistics Consumer Price Index for all Urban Consumers - All items (1982-1984 equals 100)

(All Areas) for the Midwest Region. If the statistics are not available or in the event that publication of the Consumer Price Index is modified or discontinues in its entirety, the adjustment provided for herein shall be on the basis on an index reasonably chosen by KCAB as a comparable and recognized index of the purchasing power of the United States consumer dollar published by the U. S. Department of Labor or other government or other government agency. If the consumer Price Index contemplated herein is not reported for the months required for the calculation set forth herein, the parties agree to utilize the Consumer

Price Index reported for the month(s) nearest proceeding the months required for such calculation. Any CPI adjustment in contract price may not be greater than 3% of the current annual contract price.

2.13. PERFORMANCE AND PAYMENT

The successful bidder shall issue an invoice one (1) invoice per shipment along with supporting data.

KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

2.14. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.15. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.16. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.17. BID CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed for one (1) , and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport.

Bids must be submitted electronically using the Line Items tab on KCAB’s electronic bidding system.

Submittals must be confirmed by a duly authorized official of the bidding company.

COMPUTER EQUIPMENT

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Dell Pro Plus 16 50 EA

2 Dell Pro 14 Laptop 150 EA

3 Dell Pro Max 16 Plus with 10 Key

Keyboard

100 EA

4 Dell Pro Slim Destop 50 EA

5 Dell Pro Max Tower 25 EA

6 Dell Universal Dock

D6000 452 BCYT

150 EA

7 Dell 27 Inch Monitor 200 EA

8 NUK 13 Pro 50 EA

9 LG 49 Inch

Commercial Display

100 EA

Measure Unit Cost Total No Bid

10 LG 80 Inch

Commercial Display

10 EA

11 LG 98 Inch

Commercial Display

10 EA

12 Logitech Wireless

Keyboard/Mouse

Combo

100 EA

13 APC Smart UPS 10 EA

14 APC Smart UPS

1800 Watt

10 EA

15 Cat 6 Network Patch

Cables 1 inch

200 EA

16 Cat 6 Network Patch

Cables 3 inch

200 EA

17 Cat 6 Network Patch

Cables 6 inch

200 EA

18 Cat 6 Network Patch

Cables 10 inch

200 EA

19 Cat 6 Network Patch

Cables 15 inch

200 EA

20 LG Gram Laptop

16Z90S-V.APC8U1

10 EA

21 LG Gram Laptop

16Z90TR-E.AZB9U1

10 EA

22 Percentage Discount on all other Computer equipment and accessories not listed

1 %

TOTAL

Measure Unit Cost Total No Bid

1 Acrobat Pro 15 EA

Measure Unit Cost Total No Bid

2 Acrobat Sign 5,000 EA

3 Acrobat Standard DC 190 EA

4 Adobe XD 5 EA

5 All Apps 20 EA

6 Illustrator 5 EA

7 Photoshop 6 EA

8 Premiere 5 EA

9 BarTender 1 YEAR

10 Plumsail 1 YEAR

11 ShareGate 1 YEAR

12 Snagit 1 YEAR

13 Visual Studio 1 YEAR

TOTAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Provide specifications for the proposed equipment (without Cost)**

Please Upload your response, including the specifications for the proposed equipment and any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

2. Minimum Requirements *

Provide evidence that your firm meets the Minimum Qualifications listed in Section 2.8. Please organize documentation by the four categories listed below:

• Relevant Experience: must have a minimum three (3) years of continuous experience supplying enterprise-grade IT hardware.

• Reseller or Distributor: must be an authorized reseller or distributor for all manufacturers proposed.

*Response required

3. Complete warranty documentation for all computer equipment and accessories listed in this

ITB.*

*Response required

4. Lead time for delivery*

Maximum response length: 1000 characters

*Response required

5. Volume discounts*

Please explain at what level(s) volume discounts would apply (if applicable).

*Response required

6. Provide a copy of your Certificate of Insurance*

*Response required

7. Exceptions to ITB or Sample Contract*

State in writing all exceptions to this ITB or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

8. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

9. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4J62EP4LB%2F20260604%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260604T145519Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIDv4BMhcxT3BvT9hV8aL2WTDSpDNWb4EYIt7%2BVlHPLXXAiEA8hQV68lZ1AzIcVFGUuxa9tnXt73nxfpb6cXSGJvBnOcqjAUIVxACGgw4OTIzNjQ2ODc2NzIiDGqRpwhz%2FQ5N6kV5XirpBD1HgxBBFwJPMzYDspFIiC9gHxx6Ax0RqWNuoOG8DhdjCclp3OEE6g%2BiCvpYzZGyfhfxOFUhOuzAPFzTPqzr8Sn1128lYWpwjR%2F%2B3KFEzzZJ22DpBACTUcyJuW5VHttSv0h%2Bh%2FdTIeTWAsFwuvUtAKN5XB5FNIaaYp7Vlr0GlKWdwfFiRFTveSESBkdT7leElJyoveh1SLVWVyw29CIdYnp0uYOemNj8EgykozFtVZdhd6ig8tU3y2HtKTlUsD%2FFlAXH87a5NbE4EoMrjn2aHjzDgNzm8pN57YCeVoG36LwAb08UEo1JpujXOAbphClRX3tCo7m9T6wsnR8o7P33ndYSrz9ZJFEvVtUECGGlBykW3IaBTzRSOHaTZgw6RskBxpCDXh%2FBEzzmTVd5Ry2ypGydfSDfN%2BKUAgo1QWAmPeleAMnbDbalRy07z4L%2FA7Ef33lpyArLaYgkBIOzJq8%2BP%2Bi%2B5NjXUlENCwCYUR2arcFcgd7mCobyidwCScr0ZpdHBlyND%2FD%2BwrkFBRkkxiv6osoWTVjBoiilYc9IjrDA3120uHANjKBCo8tL%2B%2BlWN1wfP%2FbEcU32G5AAkgj3YgcbNGR%2FEKX8b2M3hMADz%2FYv1yDxULKwkNpEvEHsdEQePVvBeQCi%2FWumosw7zE2J0QygHRWzJWxExZLh3uwaZRG5PgPu%2BnIADaxglC6z8Dzd9JQVLcQDI%2BQeReBR8lZ5OuAbqpxO%2FfiriIW4bJeGBUO9ZSHYab9d5ymRrTnVGiTb3X0tbzEAjUPhbmMTMgS99oT9j%2B1Z9I0XrAFfL1yMyvipACxeG2L0rThPe6H8MLSThtEGOpkBr4dQ1%2BGDj5XZhTFWEYpr%2FCcBHKryFKfVn9Qrng2tG%2FB4f6eyPcpOOpxHxsSaS%2Fgfd%2F7RmZP1ip0LQSYyG9Ir%2FzL9MFTqUTYb7Rv01WedBXUXfYYrNIBSJMTwzLOBG9PRg%2BiQlvVK%2ByLq6wGWt7I4L9jsBT3MkMFpDpv19GX3ZAAbpTkGsQn%2FBNATwiNqliwh7lJYyaDv%2Bzwj&X-Amz-Signature=d077c585c0a1959dacf038dcc8b065b04e85ea4449cfc2182c53aa2db29dfc67&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject

Please provide this information in the next questions.

☐ Please confirm

*Response required

10. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required