Industry Day Questions and Answers.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

17 June 2025

415th Supply Chain Management Squadron Strategic Contract Industry Day – 12 June 2025 Questions and Answers (Q&A)

Q: Is the intent of the strategic contract to replace individual IDIQs that have been issued from your office in the past for specific NSNs listed on potential MAC IDIQ?

A: Yes and no. Our goal with the MAC IDIQ is to group as many NSNs as possible on an overarching contract vehicle to increase ordering efficiencies and competition. If we cannot find ample competition for certain NSNs, they might be pulled from the MAC IDIQ and solicited and contracted individually.

Q: What will happen in the time period between end of contract life for current IDIQs and the MAC IDIQ being ready to go? Do you have a projected award date for the MAC IDIQ? What will happen in that interim period?

A: We are hoping to have the MAC IDIQ contract awarded by June 2026. In the meantime, we will continue to support the supply and demand for repairs of our mission partners. Repairs for specific NSNs will be solicited and awarded to qualified contractors via single contracts.

Q: Will selection criteria change from FOPR to FOPR for the same NSN?

A: I don’t see the selection criteria changing from FOPR to FOPR very often. One example where it may change is if we are battling an obsolesces concern for a specific NSN, or components within that NSN. We may ask for some additional contract documentation, test plans and/or procedures, engineering change proposals, etc., that would help us determine a path forward to solve obsolesces issues.

Q: Sounds like you are looking for vendors that can repair parts individually or a grouping. Are you looking for companies to manage the repair process or is the 415th still going to do that?

A: The 415 IPT will be handling that internally. Our organization will continue to oversee the repair process of all NSNs. At this time, we are just looking for vendors who can accomplish repairs for the NSNs listed on the MAC IDIQ.

Q: Are there active and up-to-date DMS studies or reports for the units? If so, which units?

A: Yes, we do have ongoing DMS studies going all of the time on various units. There is no overall study for the 100+ NSNs, but individually, yes.

Q: It was stated that you already have 200 contract repair sources. Do all the NSN have one or more approved sources?

A: The majority of the NSNs listed on the MAC IDIQ have more than one qualified source for repairs. However, we are looking to qualify additional sources to increase competition within those qualified sources. At this time, there are some with limited sources qualified, but we are looking to increase competition on all of our NSNs.

Q: Is test equipment for each unit available and will be provided as part of the contract as GFE?

A: That will come down to the individual NSN level. If the test data or technical data states that there is test equipment that is provided as GFE, that is the time it would be required or provided. But if not, it’s usually a standard NSN – for example, a circuit card, testing the asset’s inputs and outputs. Additionally, we have in the past allowed vendors to access some test equipment if its available.

Q: Are there any requirements for onsite services? Testing on site or testing at facility? For additional information: Are we able to have the equipment, or have access to the equipment once it’s been repaired? Contractors don’t necessarily have that, the whole system inside of the facility. We would need to test specific assets in the actual environment.

A: Yes. If we are trying to qualify new vendors for repairs that contractors have not yet done, we might include something in the PWS for the first repair that requires a first article test on the end item. That is where we would all go to the site, install and test the end item for performance. That would allow us to solve any issues with DMS and form, fit, function replacements. Some systems are harder to test on than others. The sooner we can plan for these tests, the sooner we can try and schedule operational testing.

Q: When can we expect the contract to start, FY26?

A: Yes, that is our goal.

Q: Will the slides from today’s even be made available?

A: Yes, we will post the slides and answers to the Q&A on the SAM.GOV industry day announcement link

Q: What is the anticipated release date of the solicitation?

A: Our current goal is to release the solicitation sometime soon – estimated projection is October-November, however, that will depend on internal reviews and processes within our organization.

Q: Are you still requesting the "Requested Responses" as outlined on pages 15 & 16 in the RFI?

A: Yes! The Government is still interested in feedback from industry on the requirement, qualification processes and proposed acquisition strategy. Additionally, the Government is seeking feedback on how to best combat obsolesces concerns with a 10-year contract.

Q: Who is the Small Business office liaison?

A: Our source development specialist locally is Ms. Tracy Beringer (tracey.beringer@us.af.mil). It sounds like many of you are pretty well-versed vendors when it comes to the source approval request process. But when you have packages or if you have questions about anything regarding the qualification process, you should reach out to the primary contracting officer, program office and our team. Tracy manages all SAR requests. Additional members of the Small Business Office are: Beth (Elizabeth) Shackelford (elizabeth.shackelford.1@us.af.mil) and Cody Neville (cody.neville@sba.gov).

Q: Can you identify single source NSNs?

A: At this time, we have roughly two (2) vendors qualified and capable of repairs for each NSN on the list. However, that doesn’t mean both sources will submit proposals/quotes for acquisitions. If additional vendors are unable to qualify for the NSNs, we may remove those from this acquisition and compete the individually. Additionally, we published a 5-Year Forecast of NSNs with the estimated repair amounts per year for the first five (5) years. Our goal is to promote competition on this MAC IDIQ, so qualifying as many sources as possible per NSN is our goal.

Q: Can you make public the end-of-life expectancy for some of these systems?

A: Yes, we will work to make that information public. I know JTE is planning on being around until at least 2050. UMTE is estimated around 2040, but we will work on getting industry those actual dates for sustainment consideration.

Q: Do you see any requirements for classified or secret classified work?

A: Nothing that we know of.

Q: Do you need to have prior Air Force (AF) contracts to be eligible?

A: No. We do ask that vendors interested in doing business with the Government be registered in SAM.GOV and have an active cage code. If you have any additional questions, you can reach out to the Small Business Office, and they are more than willing to walk you through the process of Government requirements.

Q: Will a SPRS basic assessment be required?

A: Yes. DFARS 252.204-7019Notice of NISTSP 800-171 DoD Assessment Requirements: In order to be considered for award, if the Offeror is required to implement NIST SP 800–171, the Offeror shall have a current assessment ( i.e., not more than 3 years old unless a lesser time is specified in the solicitation) (see 252.204–7020) for each covered contractor information system that is relevant to the offer, contract, task order, or delivery order.

Q: Can you please provide your contact information?

A: Cydnee Simpson, Contracting Officer (cydnee.simpson@us.af.mil) and Ryne Nebeker, Logistics Management Specialist (ryne.nebeker@us.af.mil).

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