illinois-specific-participating-agreement-terms v-26-1-8-6-2025~43.pdf
PDF 120 KB Posted
- Attached to
- JPMC SOURCEWELL RFP #120126 SCOREBOARDS, DIGITAL DISPLAYS, AND VIDEO BOARDS WITH RELATED SERVICES
- Solicitation number
- 27-510CPOGS-CPOGS-B-54576
- Issued by
- Illinois
About this file
This document is an Illinois-specific participating agreement terms document related to the Sourcewell RFP #120126 for Scoreboards, Digital Displays, and Video Boards with Related Services. The agreement establishes the framework for vendor participation in this multi-state cooperative procurement managed through Sourcewell, a government purchasing cooperative. The solicitation encompasses the supply and installation of scoreboards, digital displays, video boards, and related ancillary services to support state and local government entities across participating jurisdictions. The RFP is scheduled to close on Tuesday, December 1, 2026, at 3:30 PM CST, with interested vendors required to submit responses through the Sourcewell Procurement Portal (https://osp.admin.mn.gov/GS-auto). Prospective bidders must download the complete solicitation documentation to understand the specific technical requirements, service level expectations, and evaluation criteria applicable to this opportunity.
The participating agreement terms establish the conditions under which Illinois entities may leverage any resulting contract awards from this Sourcewell procurement process. The agreement outlines compliance requirements, contractual obligations, and operational procedures specific to Illinois participation in the cooperative purchasing arrangement. This document serves as a supplementary agreement layer that ensures state-specific regulations and procurement standards are incorporated into vendor agreements, protecting both the state of Illinois and participating local entities. Vendors selected through this RFP process will be required to honor the terms established in both the primary Sourcewell agreement and these Illinois-specific modifications throughout the contract term.
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Other files
| File | Type | Posted |
|---|---|---|
| UPP Sourcewell notice of solicitation 120126.docx | DOCX document |
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Text version
Cooperative Participation State of Illinois Specific Terms and Conditions
1. This participating agreement executed by the State of Illinois may be designated as available to all or certain governmental units and/or qualifying not for profit agencies. “Governmental unit” means State of Illinois, any State agency as defined in Section 1-15.100 of the Illinois Procurement Code (30 ILCS 500/), officers of the State of Illinois, any public authority which has the power to tax, or any other public entity created by statute. 30 ILCS 525/.
2. In no event will the total term of any participating agreement, including the initial term and any extensions or amendments, exceed ten (10) years.
3. This participating agreement and all related public records maintained by, provided to, or required to be provided to the State, are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.
4. Any participating agreement executed by the State of Illinois is contingent upon and subject to the availability of funds. The State of Illinois, at its sole option, may terminate or suspend any participating agreement, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the Federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor of Illinois decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease.
5. Any claim against any State of Illinois, any State of Illinois agency as defined in Section 1-15.100 of the Illinois Procurement Code (30 ILCS 500/), or officers of the State of Illinois arising out of any participating agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1. Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540;
74 Ill. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State of Illinois. Payment terms contained in Vendor’s invoices shall have no force or effect. The State of Illinois shall not enter into binding arbitration to resolve any dispute arising out of any participating agreement. The State of Illinois does not waive sovereign immunity.
6. Illinois may further evaluate the lead entity’s awarded contracts to make best value determinations.
7. Registration in the Illinois Procurement Gateway is required before a participating agreement with the State of Illinois may be executed. For information on registration, please visit ipg.illinois.gov.
8. Registration in BidBuy is required before a contract with the State of Illinois can be executed. For information on registration, please see the BidBuy Vendor Registration Manual.
9. Any vendor with a participating agreement may be required to meet an Illinois Business Enterprise Program goal
(30 ILCS 575/).
10. Any vendor with a participating agreement may be required to meet a contracting goal with Illinois small businesses (30 ILCS 500/45-90).
11. Any participating agreement executed by the State of Illinois will incorporate the State of Illinois Standard Terms and Conditions.
State of Illinois Chief Procurement Office General Services 1 Unified Procurement Program (UPP) Illinois Specific Terms and Conditions for Cooperative Participations v.26.1 https://ipg.illinois.gov/ https://pathway2procurement.illinois.gov/ https://cpo-general.illinois.gov/solicitation-and-contract-templates.html https://cpo-general.illinois.gov/solicitation-and-contract-templates.html
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