II.E. Attachment 2 - Sections LM FINAL.docx

SECTION L- INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

1.0 GENERAL INFORMATION

All questions concerning this procurement, either technical or contractual, must be submitted via email. No direct discussion between the technical representative and prospective contract will be conducted.

It is the Offeror’s responsibility to submit its complete and entire proposal no later than the closing date and time identified in the solicitation.

1.1 Submission Requirements

Each Offeror shall submit its entire proposal electronically. The Government will evaluate each Offeror's understanding of the Government’s requirements and ability to perform the work on the basis of its proposal. Offeror’s shall provide information and documentation in detail to clearly identify its overall qualifications.

Proposals shall be submitted via email to michelle.e.weigert.civ@us.navy.mil. Offerors shall comply with the detailed instructions for the format and content of the proposals; proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award.

1.2 Proposal Format

The Offeror’s proposal shall be submitted in the English language. Proposals and all attachments shall be readable by Microsoft Office or Adobe Acrobat. Offerors are required to submit their proposals as follows:

Pass/Fail Requirements

FACTOR 1 - Technical Capability

Offeror’s shall provide a cover letter with the following information:

Solicitation number;

The name, address, email address, telephone numbers, Cage Code, SAM UEI of the Offeror.

A statement specifying unconditional acceptance of all terms and conditions;

A statement that the proposal is valid through 90 calendar days from the date specified for receipt of proposals;

Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

Offeror’s shall provide fill-in information for all clauses/provisions that require it.

2.0 PASS/FAIL REQUIREMENTS

The Offeror shall submit the following information with its proposal which will be evaluated as a pass or fail in relation to the solicitation requirements.

2.1 Plan for Obtaining Personnel Clearances

The offeror shall provide a plan for obtaining personnel clearances within 30 days of the start of the period of performance at the required level specified in the DD Form 254, Contract Security Classification Specification attached to this solicitation. The plan shall include confirmation of existing personnel clearances, detail the offeror’s process for obtaining new clearances to perform the full requirement by the time full operational tempo is reached within 30 days of the period of performance start date, and outline the schedule for obtaining any required new clearances during the life of the contract.

The Government will evaluate the plan for obtaining personnel security clearances within 30 days of the start of the period of performance at the required level as specified in the DD254, including confirmation of existing clearances, details of the Offeror’s process for obtaining new clearances, and the schedule for obtaining any required new personnel security clearances during the life of the contract.

2.2 Facility Clearance

Performance under this task order requires that the offeror hold a facility clearance as specified in the DD Form 254, attached to this solicitation, at the time of proposal submission. As such, the offeror shall provide CAGE codes and addresses for all locations where work will be performed that require classified facilities capabilities as defined in the DD Form 254 and associated references.

The Government will verify whether the offeror’s facility clearance meets the levels specified in the DD Form 254 using Government sources of information for all CAGE codes provided. The Government will confirm the offeror’s facility clearance(s) using the Facility Clearance Databases.

3.0 NON-PRICE EVALUATION FACTORS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

3.1 FACTOR 1 - Technical Capability

3.1.1 SUBFACTOR A - Personnel

3.1.1.1 Labor Matrix

The Offeror shall provide a labor matrix demonstrating an appropriate mix of personnel to accomplish all of the Statement of Work (SOW) Tasks. The labor matrix shall correlate the labor categories for all personnel with their corresponding hours. Below is the Government’s required labor mix for the SOW tasking.

3.1.1.2. Key Personnel

Offeror shall provide one resume to fulfill the position identified as key personnel. The Offeror shall identify a current employee or contingent hire to fulfil the key personnel role. The resume shall demonstrate the key personnel’s qualifications to complete the tasking for which person has been proposed to perform, demonstrate the key personnel meets the qualifications of the selected labor category, including level (i.e. I, II, III, IV) found in the SCA Directory of Occupations at: https://www.dol.gov/agencies/whd/government-contracts/service-contracts/guidance in terms of education and experience, and meets at a minimum the required qualifications listed in the table below.

Three years of troubleshooting and repair of electronic equipment experience.

Three years of experience in the testing of electronic equipment.

Three years of experience that demonstrates knowledge of calibration disciplines and quality management.

Ten or more years of management experience.

Seven or more years of troubleshooting and repair of electronic equipment experience.

Seven or more years of experience in the testing of electronic equipment.

Seven or more years of experience that demonstrates knowledge of calibration disciplines and quality management.

Offeror shall submit a current “letter of intent” (with salary information redacted) with all resumes supplied for contingent key personnel hires. The letter of intent does not count against page limitations and must be signed by the contingent hire employee and the Offeror.

Key personnel resumes shall include the following information:

Name Key personnel position Security clearance level Citizenship Summary indicating how personnel qualifications are met (e.g., years of relevant experience) Chronology of education, training, and degrees/certifications held Chronology of work experience with emphasis on PWS/SOW related experience

Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior Government approval in accordance with C-237-H002 SUBSTITUTION OF KEY PERSONNEL (OCT 2018). The qualifications listed in each individual proposed key personnel resume, not the specific individual, are the materially relevant aspects of the proposed key personnel partially forming the basis of award. Therefore, even if a proposed key personnel becomes unavailable to the Offeror between proposal submission and award, the Government will evaluate and make its award decision based on the qualifications listed on the proposed resume(s). When the Government awards a task order under those circumstances, the Government will require the awardee to use the qualifications listed on the relevant proposed key personnel resume as the basis for replacing the individual under C-237-H002 SUBSTITUTION OF KEY PERSONNEL (OCT 2018)during task order performance. The Offeror shall make no substitution of key personnel without prior notification to and concurrence of the Contracting Officer.

3.1.2 SUBFACTOR B - Technical Approach

The Offeror shall provide a narrative describing their understanding and technical approach to successfully completing the project described in the solicitation, beyond simply restating the specification. The Offeror shall describe the steps it will take to complete the project. The Offeror shall identify the method it will use to develop and track the project schedule post award. The Offeror shall include a discussion of quality control in its approach.

3.2 FACTOR 2 - Past Performance

Offeror shall provide three (3) past performance references that shall reflect recent experience performed within the last three calendar years of the solicitation release date and that demonstrate experience relevant to the solicitation’s PWS/SOW. In addition to these three past performance references, Offeror shall submit one additional past performance reference for each subcontractor proposed to perform more than 10% of the total labor hours, if available. Offeror shall describe how the past performance references are relevant including details about how it is similar in scope and complexity to this solicitation’s PWS/SOW. Past performance references shall include the following information:

Indicate if Prime Contractor or Subcontractor on Reference: (If the offeror was a subcontractor on the reference, then the offeror shall provide an explanation of its role in contract performance as well as the dollar value of its subcontract.)

For each reference, the offeror shall also provide a written explanation describing the work that was performed and how the work was or is relevant to the work being proposed in this solicitation, including details about how it is similar in scope, magnitude, and complexity to this solicitation. The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions.

4.0 FACTOR 3 - PRICE

The Offeror shall submit a Firm Fixed Price (FFP) in performance of all SOW tasks that shall include fully burdened labor costs for the performance of this requirement. The offeror shall completely fill out and return the Pricing Table in the RFQ as part of its price submission. The Offeror shall insert FFP “Unit Prices” for CLINs 0001 and 0002.

This Price List will be used to place orders under CLINs 0001 and 0002 at the task order level.

CLIN 0001:

CLIN 0001 task order will be issued concurrently with the contract for Year 1 in performance of SOW Tasks 4.1 - 4.4 and will include pricing for 4 remaining option years under the 5 year ordering period as shown below.

Base- Year 1 - 06/14/2025 - 06/13/2026 Option- Year 2 - 06/14/2026 - 06/13/2027 Option- Year 3 - 06/14/2027 - 06/13/2028 Option- Year 4 - 06/14/2028 - 06/13/2029 Option- Year 5 - 06/14/2029 - 06/13/2030

CLIN 0002:

The individual unit pricing under CLIN 0002 will be established at the basic level for performance of SOW task 4.5. The Government will issue a request for quote for the required services when needs are identified and the awardee will provide a quote using its proposed CLIN 0002 labor rates, which will be incorporated into the Section B pricing table of the basic contract.

Offerors shall provide a detailed cost build up for CLIN 0001. This will not be used for cost realism but rather for future evaluation of requests for equitable adjustment associated with changes to the Service Contract Labor Standard rates. Comment by Weigert, Michelle E CIV USN NUWC DIV NEWPORT RI (USA): Can you check the wording and location of this?

Section M- EVALUATION FACTORS FOR AWARD

BASIS FOR AWARD

1.0 GENERAL INFORMATION

The Government intends to make a single award as a result of this RFQ. Award will be made to the responsible Offeror meeting all Pass/Fail requirements of the solicitation and whose proposal contains the combination of those factors offering the best overall value to the Government. The best overall value to the Government will be determined by comparing the difference in value of technical (non-price) features of proposals with the difference in the price to the Government.

The Government intends to award a contract without discussions (as outlined in FAR 12.203 Procedures for solicitation, evaluation, and award and FAR 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services . However, the Government reserves the right to conduct discussions to permit Offerors to revise their proposals.

1.1 Relative Importance

The following table sets forth all factors and subfactors that will be considered for award.

Pass/Fail

FACTOR 1 – Technical Capability

SUBFACTOR A – Personnel

SUBFACTOR B - Technical Approach

FACTOR 2 – Past Performance

FACTOR 3 - Price

The relative importance of factors is as follows: Only offerors with a Pass for the Pass/Fail requirements will be considered in the tradeoff. Pass Fail requirements will not be part of the tradeoff analysis. The subfactors of the Technical Capability Factor are listed in descending order of importance. Technical Capability and Past Performance are of equal importance. All evaluation factors other than Price, when combined, are more important than Price. Price will increase in importance as competing proposals approach Technical Capability/Past Performance equality or when it is so significantly high as to diminish the value of technical superiority to the Government.

2.0 NON-PRICE FACTORS

The Government will evaluate offers and assign one of the adjectival ratings indicated in paragraph 5.0 of this provision for each of the following non-price factors.

2.1 Technical Capability (FACTOR 1)

2.1.3 Personnel (SUBFACTOR A)

2.1.3.1 Staffing Plan

The Government will evaluate the overall mix of personnel to confirm it meets the Government’s required labor mix.

2.1.3.2 Key Personnel

The Government will evaluate the merits of Key Personnel as indicated in the resume against the SOW tasks to which the individual(s) is/are assigned in the proposal, the personnel requirements found in Section 3.1.1.2 Key Personnel of Section L above and the qualifications of the selected labor category, including level (i.e. I, II, III, IV) found in the SCA Directory of Occupations at: http://www.dol.gov/whd/govcontracts/sca.htmin terms of education and experience.

If any proposed Key Personnel are not currently employees of the offeror or proposed subcontractor offeror, or who are proposed to permanently relocate, the Government will verify that assigned Letters of Intent are provided.

2.1.2 Technical Approach (SUBFACTOR C)

The Government will evaluate the proposal to assess the Offeror’s understanding of the issue(s), requirement(s), proposed industrial facility details, personnel required, and the approach to handling each SOW task per the applicable documents and Government Furnished Information.

2.2 Past Performance

The Government will evaluate the past performance references for recency, relevancy and quality of performance. Recent performance includes efforts performed within the past three calendar years from solicitation release date. Relevant performance includes efforts that are of similar scope and complexity as identified in the PWS/SOW. Past performance references that reflect projects with a similar scope and complexity to efforts described in this solicitation will be considered to have greater importance in the evaluation of this factor. The Government will evaluate all past performance information collected and determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate these into the assignment of a performance confidence assessment rating.

The Government reserves its right to collect and use information from sources other than those identified in the proposal to evaluate past performance. This may include, but not limited to, Federal, State, and local Government agencies, Contractor Performance Assessment Reporting System (CPARS), Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government may contact past or current customers to collect additional information for use in evaluating past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided in the proposal. The Government reserves the right to not perform a past performance evaluation on any Offeror that is assigned an “Unacceptable” adjectival rating under Factor 1 - Technical.

Adjectival Rating Description. The Government will assign adjectival ratings for Factor 2 in accordance with the following information. For recency, each past performance reference will be assigned a rating of “Recent” or “Not Recent” as determined by whether the effort was performed within the past three calendar years from solicitation release date. For relevancy, each past performance reference will be assigned a rating in accordance with the below table.

The third aspect of the past performance evaluation is to establish the overall quality of the Offeror’s past performance. The Government will review all past performance information collected and determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate these into a performance confidence assessment. A separate quality assessment rating will not be assigned; rather, an overall performance confidence assessment rating will be assigned based on the Offeror’s overall record of recency, relevancy, and quality of performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. The Government will assign an overall performance confidence assessment ratings in accordance with the below table.

While “Neutral Confidence” ratings will not be evaluated favorably or unfavorably, the Government may determine that a “Substantial Confidence” or “Satisfactory Confidence” rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.