Attachment 1 - SOW.docx

v3.9_JUNE2024

STATEMENT OF WORK (SOW)

Code 70 Calibration Services

1.0 Background

The Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) is a Naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA). NUWCDIVNPT provides research, development, test and evaluation, engineering analysis and assessment, as well as Fleet support capabilities for submarines, autonomous underwater vehicles/systems, offensive and defensive undersea weapon systems, and stewards existing and emerging technologies in support of undersea warfare.

All NAVSEA cognizant Regional Calibration Centers (RCCs), depots, intermediate and organizational level maintenance and calibration activities responsible for Test, Measurement, and Diagnostic Equipment (TMDE) shall be certified. The NUWCDIVNPT Metrology and Calibration Laboratory (MCL), Code 7013, is a NAVSEA-approved calibration laboratory and is recognized by NAVSEA to provide metrology and calibration services. NUWCDIVNPT Code 7013 MCL performs quantitative and qualitative measurement of various physical phenomena utilizing specialized instruments to monitor systems and equipment operation, perform scheduled maintenance, and/or detect and isolate faults.

NUWCDIVNPT is tasked with tracking the location and calibration expiration dates of all TMDE used for quantitative measurements. The accuracy of individual measurement results must be traceable through an unbroken chain of calibrations to accepted references (e.g., U.S. National Standards, Natural Physical Constraints, Ratio Type Calibrations, Consensus Standards or National Standards of other countries that are correlated with U.S. National Standards as held or directed by the National Institute of Standards and Technology (NIST)).

1.1 Places of Performance

1.1.1 NUWCDIVNPT Newport, RI

1.1.2 Atlantic Undersea Test and Evaluation Center (AUTEC)

1.2 Authorized Users

NUWCDIVNPT Code 7013 (Rapid Prototyping and Calibration Branch)

1.3 Sponsors

All NUWCDIVNPT Departments (10, 15, 25, 34, 45, 60, 70, and 85)

1.4 Types of Funding

This contract will be funding with Service Cost Center (SCC) funds.

2.0 Scope

Services under this contract include material coordination, calibration, and repair of TMDE. TMDE includes all devices used to measure, calibrate, gage, test, inspect, diagnose, or otherwise examine materials, supplies, and equipment to quantitatively or qualitatively determine compliance with specifications and tolerances, engineering drawings, technical orders, technical manuals, or use requirements and instructions.

2.1 Program or Systems Supported

The contractor shall provide calibration and repair services for the MCL. The contractor shall calibrate and repair TMDE in the following fields:

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

Navy Test, Measurement, and Diagnostic Equipment, Automatic Test Systems, and Metrology and Calibration Revision C 29 April 2024

ALL

Facility Requirements for Navy and Marine Corps Calibration Laboratories Revision – 01 June 2003 4.3, 4.4, 4.5

Technical Requirements for Calibration Labels and Tags Revision 0.0 01 March 2013

ALL

Navy and Marine Corps Calibration Laboratory Audit/Certification Manual Revision C 22 March 2021 4.3

Metrology Requirements List (METRL) Navy METCAL Policy Revision – November 2019

ALL

NAVSEA Test, Measurement, and Diagnostic Equipment (TMDE) and Calibration Programs Revision B 08 September 2004 4.1, 4.2, 4.3

METBENCH Calibration Management System Technical Manual Volume 1 Ashore User Guide Revision 03 11 March 2022

ALL

NUWCDIVNPT Metrology and Calibration (METCAL) Program Revision G 30 April 2020 4.1, 4.2

Disposal of Excess, Salvage, and Scrap Material Revision F 21 October 2021 4.1, 4.2

Metrology and Calibration Laboratory Quality Assurance Manual Revision 25 14 October 2022

ALL

Metrology and Calibration Laboratory Safety SOP Revision 1 30 January 2024

ALL

4.0 Technical Requirements

The contractor shall perform the tasks in Section 4.0 in accordance with (IAW) the Applicable Documents (ADs) listed in Section 3.0 and using Government Furnished Information (GFI) listed in Section 6.0.

All regularly scheduled tasking (tasks 4.1 through 4.4) shall be performed between the hours of 0600 and 1600 Monday through Friday, excluding Federal holidays, not to exceed 8 hours per day.

Task Orders (TOs) will be issued for all SOW tasking. TOs issues for SOW Task 4.5 will identify the specific tasks to be performed and the delivery requirements that shall be met including identifying GFI to be utilized. The contractor shall not commence performance of any work unless and until a corresponding TO is issued via contract modification.

The priority of items scheduled may be changed by the NUWCDIVNPT MCL Manager based on mission requirements. The contractor shall access the CNO approved metrology database system (AMDS) of record on a recurring basis to get tasking to perform the requirements identified below. The Government will provide access to the AMDS.

4.1 Material Coordination

On a regular and recurring basis IAW the ADs identified in Section 3.0 and using GFI identified in Section 6.0, the contractor shall:

4.1.1 Use Government-provided material handling equipment and a contractor-provided vehicle capable of transporting TMDE without damage to pick up, receive, and deliver TMDE as tasked in AMDS. Document all TMDE movement in AMDS.

4.1.2 Induct material handling equipment not already in AMDS.

4.1.3 Track (through AMDS) all TMDE from receipt to shipping, including use of DD1149 shipping documents for shipment of TMDS to NUWCDIVNPT offsite facilities and approved vendor facilities as designated in AMDS.

4.1.4 Verify calibration documentation and tags provided with completed items returning from SOW Section 4.3 Calibration match the TMDE.

4.1.5 Use the Government Disposal Tracking System to dispose of equipment.

4.2 Shipping/Receiving

4.2.1 Receive and maintain test equipment in AMDS.

4.2.2 Identify test equipment field (e.g., physical, dimensional, electronic, etc.); document test equipment and research model/manufacturer/procedures in AMDS.

4.2.3 Maintain assigned custodians in AMDS.

4.2.4 Ensure equipment that is vendor calibrated (i.e., outsourced for calibration) is approved and vendor validated.

4.2.5 Provide assistance with quality assurance (QA) inspections for all incoming and outgoing test equipment.

4.3 Calibration

On a regular and recurring basis IAW the ADs identified in Section 3.0 and using GFI identified in Section 6.0, the contractor shall:

4.3.1 Calibrate all TMDE.

4.3.2 Update the TMDE’s calibration information in the AMDS and complete the calibration record located in AMDS upon completion of the calibration.

4.3.3 Affix the appropriate calibration certification label on the TMDE.

4.3.4 Complete a Certificate of Calibration when required by the TMDE Calibration Procedure.

4.3.5 Notify the MCL Quality Control Manager at the end of each business day of any non-conformances found.

4.3.6 Sort and store all calibrated TMDE on designated shelves by NUWCDIVNPT building number and Department Code.

4.4 Repair

On a regular and recurring basis IAW the ADs identified in Section 3.0 and using GFI identified in Section 6.0, the contractor shall:

4.4.1 Perform routine repairs and maintenance to TMDE that are found to have defects during routine calibration or brought to the MCL because the end user suspects malfunction.

4.4.2 Record in AMS any type of failure resulting in an Out of Tolerance (OOT) condition and segregate the items for NUWCDIVNPT Lab Manager review.

4.4.3 Update the TMDE’s calibration information in AMDS by completing the Calibration Record.

4.4.4 Report all obsolescence to the Government via AMDS.

4.5 Material Coordination, Calibration, and Repair (Unscheduled)

The contractor shall perform Tasks 4.1 through 4.4 of the SOW as clarified in TOs provided by NUWCDIVNPT. Unscheduled operations may occur for any of the tasks described in 4.1 through 4.4. Unscheduled operations include all workplaces of performance identified in Section 1.1. The contractor shall not commence performance of any work unless and until a corresponding TO is issued.

5.0 Progress Reports

5.1 Contract Status Report

The Contractor shall prepare a Contractor’s Status Report that indicates the progress of work, status of the program(s), and existing or potential problem areas for all assigned tasks. The Contractor shall submit the Contract Status Report for the same timeframe as each invoice submitted in the Wide Area Workflow (WAWF) Module of the Procurement Integrated Enterprise Environment (PIEE).

Deliverable: CDRL A001.

5.2 Training

5.2.1 The Contractor shall require each Contractor employee performing work at any NUWC Division Newport site, who has a Common Access Card (CAC) and an NMCI Account to complete all required Mandatory training and any applicable Limited Audience required training(s). The Contractor shall fill out and submit to the Government the Training Completion Status Report, affirming all Mandatory training and any applicable Limited Audience required training(s) are completed. The required training and required training schedule is available at the following website: [WILL BE PROVIDED AT AWARD] under Mandatory Training Instructions. See the .pdf Mandatory Training Instruction – Contractors Only.

5.2.2 The Contractor shall validate the Government’s DRAFT Limited Audience Training Applicability List N/A for accuracy and completeness and submit to the Government a finalized Limited Audience Training Applicability List. The following Limited Audience required training(s) are applicable to this requirement:

Deliverable: CDRL A002.

6.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract:

7.0 Government Furnished Property

RESERVED

8.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, schedule/timeliness, management, and regulatory compliance as follows:

· Technical Quality: The government will evaluate technical quality using the criteria defined in the Performance Requirements Summary Table (PRST), Attachment 1;

· Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

· Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract;

· Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract relating to applicable regulations and codes.

9.0 Information and Communication Technology (ICT) Accessibility Requirements

The Government has determined that this procurement is an exception to the Information and Communication Technology (ICT) Accessibility Standards (36 C.F.R. Part 1194, Appendix A). Notwithstanding that an exception exists, the Contractor may furnish items or services provided under this contract that comply with the ICT Accessibility Standards (36 C.F.R. Part 1194, Appendix A).

This requirement does not include EIT or is exempt from 508 requirements. No further action is required except for the certification below. No SEC508 control point approval is required.

10.0 Security Compliance

10.1 Program Protection

SECURITY: All Contractor personnel shall adhere to the Security provisions of 32 CFR Part 117 – National Industrial Security Program Operating Manual (NISPOM) and the security requirements of the attached DD254. While performing work at a Government Facility, Contractor personnel shall comply with the security regulations of the host facility. Applicable FAR, DFARS, NMCARS clauses, and NAVSEA text shall be adhered to in the performance of this contract. Security incidents shall be promptly reported through the companies Facility Security Officer (FSO), to the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and the Cognizant Security Office to NUWCDIVNPT Security.

Controlled Unclassified Information (CUI) including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, CUI available at:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) in accordance with DoDI 5230.24 (Distribution Statements on Technical Documents); and DoDI 5230.24, Enclosure 3 Procedures, available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/523024p.pdf

INFORMATION SECURITY: If the work is performed at the Contractor's facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with National Industrial Security Program Operating Manual (NISPOM) codifying 32 CFR Part 117, NISPOM Rule, and SECNAV M-5510.36B. If the work is performed at the Government's facility, the Contractor shall comply with facility policy.

CUI INCIDENT REPORTING AND RESPONSE: The Contractor shall promptly report any unauthorized, inadvertent, or illegal release or disclosure of CUI to the Contracting Officer’s Representative / Technical Point of Contact (TPOC), Procuring Contracting Officer, and the Security Office. Contractor personnel shall coordinate this effort through the relevant industry site FSO.

PUBLIC RELEASE: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release through the appropriate U.S. Government Office.

10.2 Operations Security (OPSEC)

OPSEC is a process that identifies critical information to determine if friendly actions can be observed by adversary intelligence systems, determines if information obtained by adversaries could be interpreted to be useful to them, and then executes selected measures that eliminate or reduce adversary exploitation of friendly critical information.

The Contractor shall develop and implement, and update and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The Contractor developed OPSEC program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum (NSPM) 28, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard Government sites, the contractor shall: comply with all OPSEC instructions and policies; include OPSEC as part of its ongoing security awareness program and take all required Agency training; Be responsive to the Supporting OPSEC Manager on a non-interference basis; and Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Organization and contractor in support of the mission.

10.3 Electronic Spillage

Electronic Spillage (ES) is defined as a situation where information of higher classification than a system is authorized to process is introduced into that system, intentionally or otherwise. If a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.