RFQ IHS1528577 Questions and Answers.pdf

RFQ IHS1528577 – Questions and Answers

1. Repair hardware schedule. Section 3.2 of the SOW states the Contractor shall provide all replacement hardware "listed in the attached schedule of required repair components," and Attachment B of the SOW references "the attached parts list." No itemized parts schedule was included in the solicitation package. Can the Government provide the inspection report or itemized hardware schedule identifying the specific components and quantities required for each of the twenty

(20) repair doors? See #2

2. Pricing basis if no parts schedule is available. If the itemized parts schedule cannot be provided, would the Government accept quotes priced on the basis of complete repair kits for all twenty (20) doors i.e., each door priced to include the full complement of potential repair components (gap correction kit, smoke seals, strikes, shims, coordinator, and hardware replacement as applicable)? YES We ask so that all offerors price to a common assumption and the Government receives comparable quotes covering the full scope.

3. Replacement door details. For the two (2) replacement doors: (a) are these single-leaf doors or door pairs? (The specified automatic flush bolt is typically pair hardware.) (b) Can the Government provide door dimensions, handing, veneer/finish requirements, and whether the slabs must be factory machined for existing hardware locations? 83 5/16H, 35 5/8 W 1 ¾ T match veneer to images, I do not know about factory machining. For images, contact Kerri.Gilmore@ihs.gov

4. Period of performance vs. material lead time. Fire-rated wood door slabs are special order items with typical lead times of 2–4 weeks. Does the 30 calendar day period of performance account for material procurement lead time? NO Alternatively, would the Government permit the Contractor to begin the twenty (20) door repairs while the replacement slabs are on order? YES

5. Site visit. Will the Government offer a site visit prior to the quotation due date?

Scheduled for August 28, 2026 at 11am (Arizona Time) Meet in the front lobby at 11:00 on Friday Aug 28th Park out front of the main entrance. Site visit limited to maximum of two (2) represenatives from each company.

6. Tribal fees and permits. Can the Government confirm which tribal fees, permits, and worker registration requirements (e.g., Hopi TERO) apply to performance at the Hopi Health Care Center, so these may be accurately included in our firm-fixed price?

TRIBAL EMPLOYMENT RIGHTS ORDINACE (TERO) and OFFICE OF REVENUE COMMISSION

a. Vendor is required to contact the Hopi Tribal Employment Rights Ordinance (TERO) Office upon receipt of notification of award. Compliance with the tribal employment ordinance is required prior to starting work on any project performed on Tribal Land including payment of associated TERO fees/permits.

b. Obtain a Business License from Hopi Tribal Employment Rights Office (TERO). The Vendor and each subcontractor are required to obtain the business license on each project. Submit required paperwork and pay business license fees.

c. The Hopi TERO is located at 3 Main St., Kykotsmovi, AZ; office number is (928) 734-3172;

Office of Revenue Commission - The Hopi Tribe https://www.hopi-nsn.gov/tribal-services/office-of-revenue-commission/

TRIBE REQUIREMENTS – THE HOPI TRIBE

(a) Contractors are notified that this project will be performed on the Hopi Reservation. Contractors are required to contact the Tribal Employment Rights Office (TERO) upon receipt of notification of award.

Compliance with the tribal employment ordinance is required prior to starting work on any project performed on Tribal Land including payment of associated TERO fees/permits. Utilization of Tribal individuals will be a requirement of hiring goals for a set craft or skill level.

(b) The Contractor is responsible to pay all applicable tribe fees and/or taxes, or applicable requirements that may be incurred as a result of this project and must be included in the firm fixed price offered on the SF1442. Failure to include applicable tribe fees and/or taxes in the firm fixed price shall not constitute grounds for an equitable adjustment after award.

(c) Contractor shall obtain a business license, permits (if required by the tribe) and pay the required fees to the appropriate office of the Hopi Tribe. The general contractor and each subcontractor are required to obtain the business license on each project prior to starting work.

(d) Contacts:

The Hopi Tribe P.O. Box 123 1 Main Street Kykotsmovi, AZ 86039 Website: https://www.hopi-nsn.gov/

Contacts:

Office of Revenue Commission (Business License):

Willetta Gomez, Deputy Revenue Commissioner WiGomez@hopi.nsn.us Raymond Namoki, Chief Revenue Officer RaNamoki@hopi.nsn.us Phone: (928) 734-3171 or (928) 734-3172

TERO:

Chelsea Sahmea-Howato, Interim TERO Officer, Chsahmea-howato@hopi.nsn.us Phone: (928) 734-3162

FY 2026 License Application: https://www.hopi-nsn.gov/wp-content/uploads/2026/01/FY-2026-LICENSE- APPLICATION.pdf

7. Is the fire-door replacement and repair work subject to the Construction Wage Rate Requirements, formerly known as the Davis-Bacon Act? This is subject to Construction Wage Rate Requirements (CWRR) WD # AZ20260027

8. If so, please confirm whether Davis-Bacon Wage Determination AZ20260027, Modification 2, Building Construction for Navajo County, Arizona, applies to this requirement. See Answer #7 https://www.hopi-nsn.gov/ mailto:WiGomez@hopi.nsn.us mailto:RaNamoki@hopi.nsn.us mailto:Chsahmea-howato@hopi.nsn.us https://www.hopi-nsn.gov/wp-content/uploads/2026/01/FY-2026-LICENSE-APPLICATION.pdf https://www.hopi-nsn.gov/wp-content/uploads/2026/01/FY-2026-LICENSE-APPLICATION.pdf

9. Please confirm whether the Carpenter classification, currently listed at $33.55 per hour in base wages plus $14.17 per hour in fringe benefits, is the appropriate classification for the fire-door replacement, hardware installation, adjustment, and repair work. Is applicable per Construction Wage Rate Requirements (CWRR) WD #

AZ20260027.

10. If the Service Contract Labor Standards apply instead, please provide the applicable service wage determination and appropriate labor classification.

N/A

11. Will the Government issue an amendment incorporating the applicable wage determination and required labor clauses into the solicitation? Yes.

12. Please confirm all Hopi Tribal Employment Rights Office requirements applicable to this contract, including any TERO fee, Indian-preference requirements, tribal wage schedule, and reporting requirements. See #6

13. Please confirm whether the prime contractor and its subcontractor must each obtain a separate Hopi business/construction license and separately complete the TERO compliance process. The Prime.