RFQ IHS1523673 Questions and Answers.pdf
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- Solicitation number
- IHS1523673
About this file
This is a Questions and Answers document for RFQ IHS1523673, a pest management and facility maintenance solicitation. The Government provides clarifications on scope, pricing, incumbent contractor information, and operational requirements for an integrated pest control and bird netting service contract.
Key service requirements include: monthly pest management services (one service per month on Thursdays for 8 hours, plus as-needed requests), bird netting maintenance and repair under five carports (18,720 sq. ft.), termite retreatment and annual inspections with a 5-year protection cycle commencing February 2027, and elimination of burrowing wildlife including gophers, ground squirrels, and prairie dogs. The contractor is responsible for procurement and installation of netting materials as needed but is not required to provide UV fly lights. Existing bird netting and termite bait stations installed by the incumbent contractor will remain in place upon transition unless otherwise directed. The incumbent contractor is RAM Pest Management, LLC, under Purchase Order 75H71221P00177 with a contract value of $131,900. Offerors must provide a minimum of two recent and relevant past performance references, comply with Tribal Employment Rights Office (TERO) requirements with a $150 annual fee valid for 12 months (contact: Brian Golding, EDA Director, (760)-572-5270, b.golding@quechantribe.com), and maintain liability insurance as the prime contractor with responsibility for subcontractor coverage verification. The prime contractor bears all costs associated with Tribal work permits and fees. Post-award submittals include detailed work schedules, safety data sheets, and termite/bird control programs as specified in the Statement of Work.
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RFQ IHS1523673 – Questions and Answers
1. Bird Netting Installation vs. Maintenance: Section 6.3 of the SOW states the Contractor shall "Install and maintain bird netting under five carports". Please clarify if the contractor is required to procure and install completely new bird netting across the entire 18,720 sq. ft. of carport space, or if this requirement is limited to the maintenance and repair of existing installed netting. This is not correct and no longer needed. Check updated SOW.
2. Termite Retreatment Scope: Section 6.4 requires the Contractor to "Provide retreatment program to ensure continued protection". Should offerors assume a baseline of zero active termite infestations when establishing firm-fixed pricing, and are there existing termite baiting/barrier systems currently installed at the facility that the incoming contractor will assume responsibility for? Just for retreatment and annual inspections. A retreatment of a 5-year protection would commence in February 2027. See updated SOW.
3. Past Performance Reference Discrepancy: The Quote Preparation Instructions under Factor 2 (Past Performance) require "At least two (2) recent and relevant reference[s]", whereas Section 9.0 of the Statement of Work states the Contractor shall "Provide at least one reference within the past five years". Please confirm the minimum number of past performance references required for technical acceptability. See Attachment B – Solicitation and Clauses Attachment Page 10, FAR 52.212-1 Instructions to Offerors – Commercial Items (Mar 2020). SOW has been updated to reflect Quote instructions.
4. Burrowing Animals Classification: Section 3.0 of the SOW mandates the elimination of "burrowing animals" but explicitly excludes "Large vertebrate trapping (dogs/cats)," which is handled by Quechan Fish and Game. Please clarify if outdoor nuisance wildlife such as gophers, ground squirrels, and prairie dogs are the responsibility of the Contractor to eliminate, or if they fall under the excluded vertebrate category. Wildlife such as gophers, ground squirrels, and prairie dogs are the responsibility of the Contractor.
5. Tribal TERO Fees and Licensing: Section 8.0 requires the Contractor to comply with Tribal Employment Rights Office (TERO) requirements, obtain Tribal work permits, and bear all associated fees prior to commencement. Can the Government provide the applicable TERO tax percentage/fee schedule, or a direct Tribal point of contact, so offerors can accurately capture these mandatory costs within their pricing? Its $150 per year and its good for 12 months. Contact is Brian Golding EDA Director (760)-572-5270. E-mail: b.golding@quechantribe.com mailto:b.golding@quechantribe.com
6. Incumbent Information: Could the Government please confirm if there is an incumbent contractor currently performing these services? If so, could you please provide the incumbent contractor's name, the current Purchase Order number, and the total contract value?
RAM Pest Management, LLC. 75H71221P00177, $131,900
7. Post-Award Submittals: While Section 10.0 of the Statement of Work lists several required submittals (such as the detailed work schedule, SDS, and Termite/Bird Control Programs), are there any additional post-award submittals that we should be aware of? If so, could you please provide the relevant information and required timelines for those submittals?
None greater than the SOW and bid requirements.
8. I would like to inquire about the proof of liability insurance required for the contractor.
Could you please clarify whether this must be provided by the prime contractor, or if the subcontractor’s liability insurance can be used to meet this requirement for the contract?
The prime contractor is responsible for meeting all liability insurance requirements of the contract and for providing proof of such coverage. Subcontractors may maintain their own insurance; however, the prime contractor remains responsible for ensuring that coverage is maintained, including if a subcontractor’s insurance lapses or is no longer valid during contract performance.
9. How many services are generally needed per month?
One Service per month and as needed on service requests. The one service per month will be on a Thursday. Right now, we do first Thursday of the month for 8 hours.
10. Is the vendor responsible to pay for fly lights and netting if needed?
No to the fly lights, but yes to the netting as needed.
11. If the current contractor departs, will the netting for the birds remain in place?
Bird netting installed under the current contract is expected to remain in place unless otherwise directed by the Government.
12. Will the termite stations be removed if the current incumbent leaves, or will they remain installed?
Termite bait stations are expected to remain installed upon contractor transition unless otherwise directed by the Government.
13. Regarding UV fly lights, will those be requested on an as-needed basis?
Fly Lights are not required.
File details come from the government source that posted it. Updated .