1_Specification_ENG_Epoxy.pdf

Project 4A6T - Epoxy Floor at FCI Food Service United States Department of Justice

Federal Bureau of Prisons FCI Englewood

Table of Contents Specification Brief Division 1

1.1 Summary of Work

1.2 Materials – Floors

1.3 Materials – Walls

1.4 Materials – Joint Sealant

1.5 Contractor Use of Premises

1.6 Contractor Personnel and Equipment Security

1.7 Execution of Work and Clarification of Information

1.8 Definitions

1.9 Project Meetings

1.10 Construction Submittals

1.11 Construction Contract Management Requirements

1.12 Health and Safety

1.13 Construction Cleaning

1.14 Project Closeout

4A6T– Install Epoxy Floor at FCI Food Service

SUMMARY OF WORK & BUREAU PROCEDURES 01010 - 2

SENSITIVE - LIMITED OFFICIAL USE

SECTION 01010 – SUMMARY OF WORK & BUREAU PROCEDURES

PART 1 GENERAL

1.1 SUMMARY OF WORK

A. All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in their particular trade or craft. The work includes, but is not necessarily limited to the following description:

1. The removal and disposal of all old coating materials and cove base. All work, shall be performed in strict accordance with the contract documents. In the event the specifications conflict with government regulations, the stricter of the two shall apply.

FCI Englewood staff will remove all the equipment off the floor in affected areas.

Contractor will remove all old coatings off of the concrete and/or tile floors.

Contractor will acid bathe or otherwise strip and clean existing surface to remove grease, oils, and old food, patch all divots, holes and marring in floor. Saw cut or chip-back at all floor drain locations and terminations to ensure smooth transition and proper drainage. Grind the concrete flooring to allow penetration and adhesion of epoxy coating.

Install approximately 12,100 square feet of flooring and 550 square feet extended to 4" A.F.F. on walls for cove base. Walls in food preparation areas shall be resinous system to 8' A.F.F. Install epoxy paint on walls in food preparation areas to 8' A.F.F. to ceiling. Install approximately 322 square feet of Urethane Mortar flooring to areas designated under the tilt skillets and in pot/pan dishwashing area to withstand excessive amounts of hot water. Flooring shall be a two part epoxy urethane system that will protect masonry surfaces against chemical, abrasive, corrosive attack, and impact damage. The system should produce a coating of extreme hardness and durability, while non- toxic, sanitary, non-slip, aesthetically pleasing and long lasting. The Epoxy Flooring System materials and application shall be accepted by the FDA and approved by the USDA.

The dining hall flooring area shall comply with the Radiant Flux specifications in compliance with NFPA 253 and NFPA 101.

Preparation of the floor, application of the product(s), and cure time will not exceed 30 days.

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The contractor shall repair any damages caused by any work performed not required to remove floor materials.

Floor should have a minimum 5 year warranty.

Flooring calculations identified in this solicitation are estimates only. The Contractor shall verify all measurements and site conditions to be responsible for the correctness of same. Awardees and their construction staff are required to attend a one hour orientation and security procedures meeting, at no cost to the government.

1.2 MATERIAL – FOOD SERVICE KITCHEN FLOORS

A. Epoxy Flooring System shall meet or exceed the following characteristics:

1. Stonclad UT (or equal) coated with Stonclad UT Sealer (or equal) is a nominal 6mm (1/4") thick system comprised of a high performance, four-component mortar consisting of urethane resin, curing agent, selected, graded aggregates and inorganic pigments quartz silica broadcast and sealed with a two-component, 100% solids, urethane coating.

2. Physical Properties: Provide flooring system in which physical proper-ties of topping including aggregate, when tested in accordance with standards or procedures referenced below, are as follows:

a Compressive Strength: 7,700 psi (ASTM C-579).

b. Tensile Strength: 1,000 psi (ASTM C-307).

c. Flexural Strength: 2,400 psi (ASTM C-580).

d. Hardness: 80-84 (ASTM D-2240/Shore D Durometer).

e. Bond Strength: >400 psi (ASTM D-4541)(100% concrete failure).

f. Impact Resistance: > 160 in. lbs. (ASTM D-4226).

g. Abrasion Resistance: 0.08 gm max. weight loss (ASTM D-4060, Taber Abrader CS-17 wheel).

h. Coefficient of Friction Dependent upon broadcast texture selection

(ASTM D-2047).

i. Flexural Modulus of Elasticity: 2.6 x 106 psi (ASTM C-580).

j. Flammability: Self Extinguishing (ASTM D-635) Extent of burning

0.31 inches max.

k. Thermal Coefficient of Linear Expansion: 1.1 x 10-5 in/in°C (ASTM

C-531) Water Absorption: 0.056% (ASTM C-413).

l. Heat Resistance Limitation: 200°F/93°C (for continuous exposure)

250°F/132°C (for intermittent spills).

B. Urethane Mortar flooring shall meet or exceed the following characteristics:

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1. ICO Ure Guard (or equal) Slurry System with ICO Ure Guard SL/TL (or equal) Coating top coat, a urethane cement filled system applied at a minimum ¼” thickness by notched squeegee or trowel, broadcast with graded silica or color quartz, and top coated with Ure Guard SL/TL (or equal) aromatic urethane coating at 80-100SF/gal.

2. Physical Properties:

a. Tensile Strength (ASTM D638): 2585psi.

b. Tensile Elongation, unfilled (D638): 6.2%.

c. Compressive Strength(C-579): 4550psi.

d. Hardness, Shore D: 72.

e. Water Absorption (D-570): 0.2% in 24 hours.

f. Bond Strength to Concrete (D-4541): >400psi (substrate failure).

g. Flammability (D-635): self-extinguishing.

h. Coeff of Thermal Expansion (D-696): 1.7 x 10-4.

i. Gardner Impact (D-4226): >160 inch pounds.

j. VOC : 0%.

k. Maximum Temperature Exposure: 250F continuous; 400F intermittent.

C. Epoxy Coating Kitchen Floor System: Prime Cast System 2410 (or equal)

– solid color urethane concrete flooring system for food and beverage environments shall meet or exceed the following characteristics.

1. High performance urethane emulsion system manufactured by Prime Coat Coating Systems (or equal) PC Cretecoat 352 (or equal) with PC421 Novolac (or equal).

2. Physical properties:

a. Compressive Strength: 6,700 psi after 7 days (ASTM C-579).

b. Tensile Strength: 800 psi (ASTM C-307).

c. Flexural Strength: 1,200 psi (ASTM C-307).

d. Abrasion Resistance: 10mg/1000 revolutions, 1000gm./C510 wheel

e. Cure Rate: (at 77 degrees F/25 degrees C) allow 12 hours for foot traffic, 18 hours for light traffic, 24 hours for normal operations

f. Service Temperature: -100 degrees F to 220 degrees F (-73 degrees C to 104 degrees C)

1.3 MATERIAL – FOOD SERVICE KITCHEN WALLS

A. Wainscot (or equal) of resinous material as recommended by the manufacturer meeting FDA 21CFR175.300 for food contact.

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1.4 JOINT SEALANT MATERIALS

A. Type produced by manufacturer of resinous flooring system for type of service and joint condition indicated.

Project Name: Project 4A6T – Epoxy Floor at FCI Food Service

Location: FCI Englewood

Address: 9595 W. Quincy Ave, Littleton, Colorado 80123

Owner: U.S. Department of Justice, Federal Bureau of Prisons

(FBOP)

1.5 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP Project Representative.

1. All visitors to the construction site shall register with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site.

2. The project site will be open to the Contractor from Monday through Friday, with exception of federal holidays, for the duration of the project.

The project schedule is to be based on a normal 40 hour work week. The Contractor shall establish a normal work week schedule for the duration of the project. Water, Wastewater and Electrical utilities will be available for the contractors’ use while on site.

a. Work inside the secure perimeter of the institution will be allowed between the hours of 7:30 AM to 3:00 PM. Work inside the secure perimeter is restricted to the operation of the FCI’s front lobby. The Contractor’s work force will be allowed to enter FCI’s front lobby at approximately 7:30 AM each workday. At this time, the FBOP staff will begin personnel and tool security check-in procedures. Once the check-in procedures are completed, the Contractor will be escorted by an FBOP escort to the work area. The Contractor’s work force will be escorted back to FCI’s front lobby by FBOP staff no later than approximately 3:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter.

3. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the

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site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

4. Explosives: The use of explosives is absolutely forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty

(30) days advance written request.

5. Cell phones, pagers, and radios are not allowed within the secure perimeter.

6. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Project Representative.

7. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Project Representative.

8. The Contractor shall review his or her site layout plan for staging, stockpiles, etc.., with the FBOP Project Representative. The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

9. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage.

1.6 CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

B. Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Project Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees cleared to work at the institution. If a Contractor’s employee is not cleared, that fact only will be communicated to the Contractor. No additional justification will be released.

C. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all times, and shall be escorted by an institution staff member.

D. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

1. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

2. No explosive action tools shall be used on the property at anytime.

3. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed in on work day must be moved outside the secure perimeter at the end of the day.

E. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws

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governing conduct when working at an FBOP institution. These rules include, but are not limited to the following:

1. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the

Contractor’s lay-down area.

6. A form of photo ID is required to enter the facility.

7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. Conduct yourself in a responsible, mature manner.

9. Report an unusual action(s) or behavior to FBOP staff.

1.7 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

F. It is the intention of the Construction Documents to provide a complete project.

The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of same. The Contractor shall layout their work and be responsible for all lines, elevations, and measurements of buildings, utilities, and other work executed by them.

This includes verification of existing conditions, if any, that affect their work or to which their work is to be fitted.

G. The Contractor shall carefully study and compare Contract Documents before proceeding with fabrication and installation of work. Coordinate scheduling, submittals and work to ensure efficient and orderly sequence of installation.

H. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Construction Documents, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s shall be used by the Contractor to clarify information in the Construction Documents only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer’s written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFI’s. In no case shall any work proceed in uncertainty.

1.8 DEFINITIONS

I. Contracting Officer: The officer who executes the contract on behalf of the United States; this shall include a duly appointed successor. The Contracting Officer is the only official authorized to administer, modify, and/or terminate the contract. The Contracting Officer makes related approvals, determinations, and findings pertaining to the contract and is the only individual on the project staff who can obligate funds on behalf of the Government and is registered with the Department of Justice.

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J. FBOP Project Representative: The FBOP representative, located at the construction project site, or authorized representative(s) who has overall responsibility (except for contractual matters) for the administration of the operations and activities at the construction project site. References to "Government Representative” or "Contracting Officer's Technical Representative (COTR)" shall mean the FBOP Project Representative. The FBOP Project Representative represents the Contracting Officer for all technical matters that arise under the contract. The FBOP Project Representative shall be specifically responsible for the following areas as they relate to the administration of the construction contract. This delegation of duties and responsibilities does not preclude the Contracting Officer from also performing these duties.

1. Monitor and review the progress of the work. This will include the conduct of onsite observations of the work as it is in progress. The FBOP Project Representative shall issue reports concerning deficiencies and/or omissions observed in the work.

2. Receive submittals to verify conformance with the Contract Documents.

3. Review requests for information from the Contractor. This does not include the authority for any change that may result from the approval of the request for information. Authorization for any change can come only from the Contracting Officer.

4. Monitor that all tests required by the Contract Documents are performed.

This may include the documentation of the test procedures and results.

5. Review sample construction and job site mockups for conformance with the Contract Documents.

6. Review and sign the application and certificates for payment as submitted by the Contractor. Approval of the certification must be made by the Contracting Officer.

7. Evaluate the Contractor’s performance and prepare a performance report at the completion of the Contract.

8. Review and recommend final approval of the Contractor’s schedule for the Contracting Officer as required by the Contract Documents. This process would include the Schedule of Values.

9. The FBOP Project Representative shall approve the placement of the Contractor’s trailers and general administration of the construction site as it relates to the construction work.

10. The FBOP Project Representative shall not, and has no authority to:

a. Re-delegate any authority to any other person.

b. Change any of the terms of the Contract or sign any modification to the Contract.

c. Obligate the payment of any money by the Government.

d. Cause the Contractor to incur cost not otherwise covered by the

Contract.

K. Contractor: The sole proprietorship, partnership, joint venture, corporation, or other legal entity that agrees to provide all labor, material, and services

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required in the contract, including but not necessarily limited to construction.

In order to administer and supervise the Contract Work, the Contractor shall provide the following minimum supervisors:

1. Contractor’s Project Manager: The Contractor’s Representative experienced in administration, supervision and quality control of all construction work required by the Contract. This includes, but is not limited to enforcing all applicable federal, state and local standards.

2. Project Field Superintendent: The Contractor’s Representative experienced in general field supervision of all construction work required by the Contract. Supervise, direct, inspect and coordinate the construction work of the Contractor, subcontractors, suppliers, and installers, and to assure compliance with the Construction Schedule.

L. Subcontractor: The term, as employed herein, includes a business having a direct contract with the Contractor, and it includes one who furnishes material according to the Drawings and Specifications of this work. This definition also includes businesses having contracts with subcontractors.

M. Approve: Only the Contracting Officer can approve or disapprove Contract actions. Even if the Specifications indicate that an individual other than the Contracting Officer (such as the "FBOP Project Representative") will approve or disapprove an action, it is understood that only the Contracting Officer has this authority. In no case will "approval" by the Contracting Officer be interpreted as a release of the Contractor from responsibility to fulfill the requirements of Contract Documents.

N. Industry Standards and General Applicability of Standards: Except where more explicit or more stringent requirements are written directly into the Contract Documents, applicable standards of the construction industry have the same force and effect (and are made a part of Contract Documents by reference) as if copied directly into Contract Documents, or as if published copies were bound herein. Any materials, equipment, or workmanship specified by references to published manufacturer's specifications, industry standards, building codes, or other referenced published standard shall comply with the requirements of the latest editions or revisions thereof and any amendment or supplements in effect on the date of the Invitation for Bid, except as limited to type, class, grade, or modification in the Specification.

The Contractor, if requested, shall furnish an affidavit from the manufacturer certifying that material or product delivered to the project site meets requirements specified.

1. “Federal Specification”, :”Commercial Standards”, and “Simplified Practice

Recommendations” can be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

2. Standards of associations, institutes, or similar organizations referred to in the Specifications may be obtained directly from the organization.

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1.9 PROJECT MEETINGS

O. Pre-Construction Meeting: The Contracting Officer shall schedule and conduct a pre-construction conference and organizational meeting at the Project site or other convenient location prior to or at the time of receipt of the Notice to Proceed for the Construction Contract. Contracting Officer shall arrange for a record of the meeting to be taken and distributed to all concerned. Instructions given that are supported in the Contract Documents are considered binding on all contracting parties. The attendees shall be:

1. Contracting Officer, FBOP Project Representative, Contractor’s Project

Manager, Project Field Superintendent, major subcontractors and technical support disciplines as appropriate. Attendees will also include representatives from the correctional institution, as deemed necessary by the Contracting Officer.

P. Construction Progress Meetings: The Contracting Officer and the FBOP Project Representative shall co-conduct progress meetings at the project site on a monthly basis, or at intervals as determined by the Contracting Officer.

The attendees shall be:

1. FBOP: Contracting Officer, FBOP Project Representative, Institution

Representatives, and technical support disciplines as appropriate.

2. Contractor: Project Manager, Project Field Superintendent, and technical support disciplines as appropriate (Subcontractors, Manufacturers, Suppliers, etc…).

1.10 CONSTRUCTION SUBMITTALS

Q. The types of submittal requirements specified in these requirements include shop drawings, product data, samples, certificates of conformance or compliance, certified test or inspection reports, and miscellaneous work-related submittals for construction. Individual submittal requirements are specified for applicable work.

R. The Contractor shall ensure submittals (product data, shop drawings, etc.)

produced by subcontractors, vendors, or other entities are reviewed for adequacy of coordination and meeting the design intent of the construction documents prior to the submission to the Government. Failure on the part of the Contractor to indicate review and approval on submittals, prior to submission to the FBOP Project Representative, will result in the submittals not being accepted and returned to the Contractor. The FBOP Project Representative shall return the submittals to the General Contractor within approximately fifteen (15) calendar days.

S. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, Subcontractor, submittal name, Specification section number, and similar information to distinguish it from other submittals.

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T. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for the same Work, and for interfacing units of Work, so that one will not be delayed for coordination of review with another. The Contractor shall process submittals within fifteen (15) calendar days after receipt. The Contractor shall promptly notify the Contracting Officer and the FBOP Project Representative when submittal action is delayed for any reason, citing the cause for delay.

1.11 CONSTRUCTION CONTRACT MANAGEMENT REQUIREMENTS

(Construction Scheduling, Schedule of Values, Pay Applications, Contract Modifications)

U. Construction Scheduling: The Contractor shall provide a detailed Construction Schedule with activity entries for each portion of the construction work, in chronological order, cumulatively indicating the entire Contract Performance Period. The Construction Schedule shall include the initial detailed construction schedule, and all subsequent construction schedule updates and revisions, as required over the life of the contract.

1. The entire contract performance period as established by the Contract shall establish a Final Contract Completion Date and shall be utilized in the planning and presentation of the Contractor’s Construction Schedule.

As the Construction Schedule is being developed, the Contractor may project an earlier completion date. The government may elect to accept a schedule that projects an earlier completion date; however, this acceptance shall not modify the Final Contract Completion Date. The time difference between the Contractor’s projected completion date and the Final Contract Completion Date shall be owned and for the mutual use of both the Contractor and the Government. The Government reserves the right not to accept any schedule it determines to be unrealistic in length.

2. The purpose of the Construction Schedule shall be to:

a. Assure adequate planning, staffing, scheduling and reporting during execution of the work by the Contractor.

b. Assure coordination of the work among the Contractor, subcontractors, manufacturers and suppliers.

c. Assist the Contractor and Contracting Officer in monitoring the progress of the work and evaluating proposed changes to the Contract and the Construction Schedule.

d. Assist the Contracting Officer and the Contractor in the preparation and evaluation of the Contractor’s monthly progress payments.

3. The Construction Schedule shall be updated on a monthly basis throughout the entire Contract time and until Project Completion. The Contractor and the Contracting Officer shall review the actual progress made during each Construction Progress Meeting. The Contractor shall inform the Contracting Officer of any current or anticipated conditions which may delay the work, and provide any additional written information necessary to support these conditions. The Contractor shall update the Construction Schedule to reflect the actual progress of the project, as of

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the date directed by the Contracting Officer. If it appears the Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will direct the Contractor to revise the Construction Schedule.

V. Schedule of Value: The Contractor shall prepare a Schedule of Value (SOV) for the total project. The SOV shall be correlated to the Construction Schedule. The SOV shall be formatted per the CSI/CSC Master Format structure, 16 Divisions. The Contractor may propose an alternate organizational format to the Contracting Officer for approval.

1. The Schedule of Values shall include:

a. Project name, location, and contract number.

b. Contractor’s name and address.

c. Date of submittal.

2. The SOV shall be arranged in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name.

b. Related specification section, if applicable.

c. Name of subcontractor, if applicable.

d. Name of manufacturer or fabricator, if applicable

e. Name of supplier, if applicable.

f. Change orders (modifications) that have affected value, if applicable.

g. Dollar value.

h. Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

3. The SOV breakdown shall breakdown the Contract sum in sufficient detail to facilitate continued evaluation of applications of payment and progress reports. Break principal subcontract amounts down into several line items.

4. SOV amounts shall be rounded to the nearest whole dollar. The total of all SOV amounts shall equal the Contract sum.

W. Contractor Applications for Payments: The Contracting Officer shall provide the Contractor with his/her requirements for submitting applications for payment. The application for payment may include, but is not limited to: lien waivers for work paid to date, receipts or vouchers for payment of labor, budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer.

X. Contract Modifications (Change Orders): When changes are made in the work that requires an equitable adjustment to the Contract, the Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or decrease. Each Contract Modification Proposal (Change Order) shall be numbered sequentially using a unique series of numbers for document control purposes. With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail:

1. Material quantities and item cost.

2. Labor costs by material item.

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3. Construction equipment cost.

4. Workmen’s compensation and public liability insurance.

5. Overhead.

6. Profit or commission.

7. Employment taxes (FICA and FUTA); no overhead, profit or commission will be allowed on employment taxes.

8. Request for time extensions (calendar days) if applicable.

If the Contracting Officer determines that an equitable adjustment in time and dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

1.12 HEALTH AND SAFETY

Y. The Contractor is responsible for safety and health on the project. In performing the work under this contract the Contractor shall:

1. Conform to the specific safety requirements established by this contract;

2. Comply with the safety rules of the FBOP institution that concern related activities not directly addressed in this contract;

3. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract;

4. Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

1.13 CONSTRUCTION CLEANING

Z. The Contractor shall execute continual cleaning to keep building, site and adjacent properties free from accumulations of waste materials, litter, debris, rubbish, windblown debris and foreign substances resulting from construction operations. The entire area within the secure perimeter must be free from all debris. The soils must be free of nails, wires, re-bar and other construction materials. During and after the construction process there must be no burying of any construction debris.

AA. Remove waste materials, debris, and rubbish from premises and dispose off site in a lawful manner. Do not dispose of volatile waste such as mineral spirits, oil, paint thinner in storm or sanitary drains. Do not dispose of wastes into streams or waterways.

1.14 PROJECT CLOSEOUT

BB. Substantial Completion: When the Contractor considers the work substantially complete, submit the following to the Contracting Officer:

1. A written notice that work, or designated portion thereof, is substantially complete, and request an inspection by the FBOP Project Representative and the Contracting Officer.

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2. A punch list of remaining incomplete/non-compliant items shall accompany this written notice. Prior to the Contractor requesting substantial completion, the Contractor shall develop a punch list of incomplete and non-compliant items.

3. Within a reasonable time after receipt of such notice, the Contracting Officer and FBOP Project Representative shall make an inspection to determine the status of substantial completion.

4. If the Contracting Officer determines that the work is not substantially complete:

a. The Contracting Officer will promptly notify the Contractor in writing, giving reasons therefore.

b. The Contractor shall remedy deficiencies in the work and send a second written notice of substantial completion to the Contracting Officer.

c. The Contracting Officer and FBOP Project Representative will re-inspect the work.

d. The Contractor shall be responsible for any additional inspections by the Government that are not fault of the Government.

5. When the Contracting Officer determines that the work is substantially complete, the Contracting Officer will:

a. Request the FBOP Project Representative verify the Contractor’s punch list. The Contractor’s punch list may be amended by the FBOP Project Representative with any open issues and any remaining items from the incomplete/non-compliant list.

b. Request the Contractor to prepare a Certificate of Substantial Completion on a form approved by the Contracting Officer, accompanied by the punch list. This form will be used to record the established start dates for warranties and guaranties. This document provides for agreement as to the time allowed for completion or correction of work remaining, the date upon which the FBOP institution will assume possession of the work. If issued after the contract completion date, the certificate establishes the date upon which liquidated damages cease.

CC. Final Inspection and Acceptance: The Contractor shall diligently complete all punch list items before a Final Inspection is scheduled.

1. When the Contractor considers the work complete, he/she shall submit a written certification to the Contracting Officer stating the Work has been completed and inspected for compliance with the Contract Documents;

and the Work is ready for final inspection. The Contractor shall give the Contracting Officer a minimum of ten (10) work days advanced written notice of the date on which the work will be fully completed and ready for the Government’s final inspection.

2. The Contracting Officer and the FBOP Project Representative shall make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.

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3. Should the Contracting Officer consider that the work is incomplete or defective;

a. The Contracting Officer will promptly notify the Contractor in writing, listing the incomplete or defective work.

b. The Contractor shall take immediate steps to remedy the stated deficiencies and send a second written certification to the Contracting Officer when the work is complete.

c. The Contracting Officer and the FBOP Project Representative will re-inspect the work.

d. The Contractor shall be responsible for any additional inspections by the Government that are not fault of the Government.

e. The Contracting Officer will assign monetary value to all punch list items not completed, and to all required submittals not received, as of the date of Final Acceptance. The total value of those items shall be retained and/or deducted from the Contractor’s final payment until the Contractor demonstrates to the Contracting Officer’s satisfaction that such items have been completed or corrected.

4. When the Contracting Officer finds that work is acceptable under the Contract Documents, the Contracting Officer will request the Contractor to complete all remaining closeout submittals and contract requirements, including but not limited to: operating and maintenance manuals, record documents, warranties, guarantees, certificates, clearances, and bonds.

5. When all work is acceptable, the Contracting Officer will issue a Certificate of Contract Completion, GSA Form 1142, or other approved form to the Contractor for signature.

DD. Final Application for Payment: After the work is fully accepted by the Contracting Officer, the Contractor shall submit the final application for payment in accordance with procedures and requirements stated in the Contract requirements. As required by the Contracting Officer, the final application for payment shall include affidavits that all bills have been paid.

The Contractor’s submission of the final application for payment shall signify that the work is complete, and that the Contractor has vacated the Project work site.

END OF SECTION

Floor should have a minimum 5 year warranty.