1_Pre-bid_minutes_ENG_Epoxy.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

July 11, 2014

All Prospective Bidders

SUBJECT: Minutes of Pre-Bid Conference Solicitation IFBP04031400001 Epoxy Floor at FCI Food Service FCI Englewood

Please find the attached copy of the minutes from the pre-bid conference conducted July 9, 2014 at Federal Correctional Institution (FCI) Englewood, CO.

These minutes are provided for informational purposes only and are not intended to change any part of the solicitation. These minutes do not constitute an amendment and, therefore, acknowledgement is not required. Changes, if any, will be issued in the form of amendments (Standard Form 30) by the Contracting Officer only.

Sincerely, Gregory Formella, Contracting Officer

Attachment

Office of Financial Management

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

FCI Englewood 9595 W Quincy Ave.

Littleton, Colorado 8012 3

Pre-Proposal Meeting Minutes Epoxy Floors FCI Food Service FCI Englewood- Project 4A6T

Englewood, Colorado July 09, 2014@ 8:00A.M. MST

The Pre-Proposal Site Visit was held in the Wardens Conference Room on July 9, 2014, for the project to epoxy the FCI Food Service floors. The meeting began at approximately 8:10 A.M.

and ended at approximately 9:00A.M. A tour of the work site immediately followed with a final close out meeting back in Wardens Conference Room. The contractors left the facility at 10:09 A.M.

The following representatives were present:

CONTRACTOR REPRESENTATVIES

Brad Nolan Rob Billings Kyle Etcheson Ric Koertge Bob Forkner

GOVERNMENT REPRESENTATIVES

Mason Lacy Linda Hampton David Campbell Christian Lowe Darrell Ball Mary Lou Comer Paul Horning Chris Lofstead Michael Courter Nancy T. McKinney

COMPANY

Precision Industrial Flooring

GCSLLC.

GCH Construction Veterans Contracting Growling Bear Co. (INC.)

TITLE

Supervisory Contract Specialist Engineering Technician Safety Compliance Specialist Maintenance Worker Supervisor General Foreman, COR Food Service Administrator Assistant Food Service Administrator Maintenance Worker Supervisor Lieutenant, Acting Captain Associate Warden, Operations

Mr. Lacy welcomed all the contractors to the Federal Correctional Institution Englewood Pre-Proposal conference for the Epoxy Floor in Food Service project. Mr. Lacy introduced himself as the Administrative Contracting Officer and that he would be conducting this meeting for Gregory Formella, Field Acquisition Contracting Officer. General introductions of the other Government Representatives and their applicability to this project followed.

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A brief description of the project was provided and the contractors were notified that topics discussed today were to assist them in providing an appropriate proposal. More detailed information would be discussed regarding institution procedures and policies with the successful contractor during a Pre-Construction Meeting.

All contractors were advised that discussions during this meeting do not alter or change the terms/conditions of the solicitation. Any changes will be made in writing via an amendment to the solicitation by Gregory Formella. Contractors were notified that following award, the Englewood Procurement Office would be administering the contract. The Contracting Officer Representative (COR) was identified as Darrell Ball, General Foreman.

The project size magnitude was identified as between $250,000 and $500,000. Contractors were advised that all questions concerning the technical specifications shall be detailed in writing and forwarded to Gregory Formella at gfonnella@bop.gov. The deadline for question submission was identified as Friday, July 11,2014 at 3:00P.M. Central Time. No questions will be entertained after this date. The closing date for the submittal of proposals is July 24, 2014 no later than 2:00P.M.

Central Time to Gregory Formella at the Field Acquisition Office located in Grand Prairie, Texas.

SPECIAL CONTRACT REQUIRMENTS: Mr. Lacy discussed the following special contract requirements worth noting.

1. Davis Bacon Wage Rates are applicable to this contract and were updated as of 07/04/2014. These rates are available in the solicitation amendment 0002.

2. The bid bond must be submitted in original (ink signatures) with seals. The Penal Sum of the bond must be at.least 20% of the bid price, not to exceed $3 .0 Million, whichever is less.

3. The awarded contractor shall begin performance within _lQ__calendar days and complete it within _ll2_ calendar days after receiving a notice to proceed.

4. Performance and Payment Bonds are required _lQ_ calendar days after award.

5. U.S. Department of Residency requirements are applicable to this solicitation.

6. The successful contractor shall abide by all Federal, State, and Local laws, codes and regulations.

7. The successful contractor shall attend a mandatory Pre-Construction Meeting and Progress Meetings, as determined by the Government.

ADDITIONAL REQUIRMENTS: Mr. Lacy discussed the following additional requirements worth noting.

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1. Material Safety Data Sheets (MSDS) shall be provided to the COR for all chemicals used during the project. MSDS shall be provided prior to the work start date for inspection by the Safety Office.

2. Felons will not be allowed in to work, if the individual has misdemeanor charges it will be at the discretion of the HRM if they will be allowed in to work.

3. The Government will provide a forklift for the off-loading and movement of materials to the job site through the rear gate. Only government employees will be allowed to operate the forklift.

4. Pallet jacks will be available to the contractor for movement of materials on the secured job site.

5. All tools will be inventoried coming into the institution and leaving the institution. Tools may also be inventoried intermittently as contractors are moving from location to location. Contract employee MUST report any lost or broken tools IMMEDIATELY to the COR. If a tool is lost, EVERYONE will stay at the work site until it is located. There's a possibility that the contractor will be able to have a secured job box left on site, but this is not guaranteed.

6. No floor drain replacements are needed by the contractor.

7. The Government will provide the contractor with appropriate waste containers on the job site. The Government will also be responsible for the disposal of the project generated waste.

8. The Government will assure adequate electricity and water is available on site.

9. Restroom facilities are available to the contractor on site.

10. The vinyl tile and tile glue located in the dry storage room is currently being tested for possible asbestos. If the test is positive, the Government will proceed with appropriate abatement procedures through other contactors on its own.

The contractors were reminded that the any and all questions needed to be submitted in writing to Gregory Formella at gformella@bop.gov by 3:00PM Central Time.

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