IFB23-24-092 FIve Forks Storm Sewer Replacement.pdf

INVITATION FOR BID

Invitation for Bid No.: IFB 23-24-092

Title: Five Forks Storm Sewer Replacement

Pre-bid Meeting:

(non-mandatory)

A Pre-bid Meeting will be held June 5, 2024 at 10:30 a.m. in the 2nd floor conference room, Municipal Building, 427 Patton St., Danville, VA

Zoom Meeting https://zoom.us/j/95912773759?pwd=eTlnbHpEVU1idDN3Q1c5a mVPakVuQT09

Bid Closing Date: Sealed Bids shall be accepted no later than:

June 24, 2024 at 2:00 p.m.

Mail or hand-deliver to the Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541

Direct Questions to:

Last Date for Questions:

Carol Henley, Director of Purchasing: purchasing@danvilleva.gov cc: Chris Franks, PE: frankcp@danvilleva.gov

June 10, 2024 at 5:00 p.m.

TABLE OF CONTENTS

SECTION 1 – GENERAL CONDITIONS

SECTION 2 – CONTRACTOR’S RELATIONSHIP TO THE CITY

SECTION 3 – NOT USED

SECTION 4 – EROSION AND SEDIMENTATION CONTROL

SECTION 5 – EARTHWORK AND EXCAVATION

SECTIONS 6 – 8 NOT USED

SECTION 9 – ASPHALT CONCRETE PAVEMENT

SECTION 10 – ELECTRIC, TELEPHONE, AND CABLE UTILITIES

SECTION 11 – MOBILIZATION

SECTION 12 – RESTORATION

SECTION 13 – MAINTENANCE OF TRAFFIC

SECTION 14 – WATER AND GAS VALVE BOX ADJUSTMENTS

SECTIONS 15 – 20 NOT USED

https://zoom.us/j/95912773759?pwd=eTlnbHpEVU1idDN3Q1c5amVPakVuQT09 https://zoom.us/j/95912773759?pwd=eTlnbHpEVU1idDN3Q1c5amVPakVuQT09 mailto:purchasing@danvilleva.gov mailto:frankcp@danvilleva.gov

IFB 23-24-092 Five Forks Storm Sewer Replacement

CONTRACTOR’S BID PROPOSAL ..................................................................................................... PP-26

SECTION 1 – GENERAL CONDITIONS

PART 1 - COMPLIANCE

1.1 The Contractor shall comply with the provisions of the following. All terms, provisions, and agreements set forth in the following documents (except to the extent expressly modified herein) are hereby incorporated herein by reference with the same force and effect as though fully set forth herein.

A. The City of Danville’s “Standard Requirements and Instructions for Bidding”, Version 2.0, dated April 2, 2015. A copy may be obtained from the Purchasing Department of the City of Danville, Virginia or online at the following URL: https://www.danville-va.gov/DocumentCenter/View/17209/Standard-Requirements-and-Instructions-for-Bidding_updated-4-2-15?bidId=

B. The applicable sections of the 2020 Virginia Department of Transportation (VDOT) Road and Bridge Specifications which may be obtained online at https://www.virginiadot.org/business/resources/const/VDOT_2020_RB_Specs.pdf

C. The Virginia Erosion and Sediment Control Handbook, Third Edition, 1992, in its entirety, which may be obtained from the Virginia Department of Environmental Quality or online at:

https://www.deq.virginia.gov/our-programs/water/stormwater/stormwater-construction/handbooks

D. The technical specifications and all terms, provisions, and agreements within this bid document.

1.2 Specification Amendments:

A. Amendments for “Standard Requirements and Instructions for Bidding” are as follows:

1. None

B. Amendments for “VDOT Road and Bridge Specifications are as follows:

1. Any reference within these specifications to a responsibility or obligation assigned to VDOT, the

Engineer, or the “Department”, shall, for this contract, be applicable to the City Engineer or his designee for the City of Danville, Virginia.

1.3 Registration and Licensure:

A. State Registration: The Contractor and all subcontractors at every lower tier shall be registered with the Virginia Board for Contractors. Registration shall be Class A, B, or C depending on the value of the contract or subcontract. See Section 1.2.5 of the “Standard Requirements & Instructions for Bidding.”

B. Business License: The Contractor and all subcontractors at every lower tier shall obtain a business license to operate within the City of Danville. This license is issued by the Commissioner of Revenue and must be maintained for the life of the contract or project.

1. A City Business License is not required to submit a bid; however, upon Notice of Award and prior to contract execution, the apparent low bidder shall obtain a City business license.

2. Class B and Class C registered contractors shall be required to post a $5,000 bond and pay the applicable fee to obtain a business license.

3. Information on obtaining a City Business License may be found online at: https://www.danville-va.gov/526/Business-Licenses

C. Prior to the issuance of the Notice to Proceed for this project, validation of all contractors’ business license and contractor registration will be verified.

PART 2 - SCOPE OF WORK AND INTENT

2.1 Scope of Work

The work will consist of demo and removal of existing concrete sidewalks, asphalt roadway, storm culvert and sewer lines to install new storm and sewer lines. Replacement of sidewalk, curb and repaving of roadway.

2.2 Intent

The intent of this invitation for bid is to secure a highly qualified contractor to provide construction services for the project.

2.3 Award

Award shall be based on the lowest responsive total bid submitted by a contractor determined to be responsible.

PART 3 - SCHEDULING

3.1 Pre-Bid Conference:

https://www.danville-va.gov/DocumentCenter/View/17209/Standard-Requirements-and-Instructions-for-Bidding_updated-4-2-15?bidId= https://www.danville-va.gov/DocumentCenter/View/17209/Standard-Requirements-and-Instructions-for-Bidding_updated-4-2-15?bidId= https://www.virginiadot.org/business/resources/const/VDOT_2020_RB_Specs.pdf https://www.deq.virginia.gov/our-programs/water/stormwater/stormwater-construction/handbooks https://www.danville-va.gov/526/Business-Licenses https://www.danville-va.gov/526/Business-Licenses

A. A pre-bid conference will be held on June 5, 2024 at 10:30 a.m. in the second floor conference room of the Municipal Building at 427 Patton Street, Danville, Virginia for the purpose of presenting the work, fielding questions, and discussing the project with interested potential bidders.

3.2 Construction Schedule:

A. A schedule shall be submitted to the Engineer prior to the pre-construction conference. The schedule shall be in the form of a Gantt Chart or a tabular list which clearly indicates the significant items of work and the expected date of completion of that work.

B. An updated schedule may be required with each monthly pay request as an additional requirement for payment.

3.3 Time of Completion:

A. Work shall be completed in 90 Days.

B. Time Extensions for Weather

1. The Contract Time will not be extended due to inclement weather conditions that are normal to the general locality of the work site. The time for performance of this Contract includes an allowance for workdays (based on a 5-day workweek) which may not be suitable for construction work. The monthly anticipated normal inclement weather workdays for the project location which will constitute the base line for annual weather time extension evaluations is 7 days per month.

2. The Contractor, in his planning and scheduling of the work as required by the Contract Documents, shall allow for normal inclement weather for the locality of the work site. If the Contractor believes that the progress of the work has been adversely affected and that it will result in a failure to meet Substantial Completion within the Contract Time, by weather conditions above and beyond the amount normally expected, he shall submit a written request to the Engineer.

3. Such a request shall be evaluated by the Engineer in accordance with the provisions of the Contract Documents and shall include a comparison of actual weather statistics compiled by the City of Danville’s inspection team for the work site with the days claimed by the Contractor and the normal inclement weather days as stated herein. The decision of the Engineer shall be final.

4. The Contractor shall not be entitled to any monetary damages whatsoever for any delays resulting from inclement weather, whether normal or abnormal, foreseeable or unforeseeable. The Contractor and City stipulate and agree that, for delays due to weather, the Contractor’s sole relief is a time extension granted in accordance with this section.

PART 4 - FINANCIAL OBLIGATIONS

4.1 Liquidated Damages

A. Three hundred and fifty (350) dollars per day including Saturdays, Sundays, and Holidays.

4.2 Bonds

A. A bid bond is required to be submitted with bid in an amount equal to 5 percent (5%) of the total bid price.

The successful bidder will be required to provide performance and payment bonds in the amount of one hundred percent (100%) of the contract amount due upon Notice of Award.

PART 5 - PROJECT REPRESENTATIVES

Christopher E. Meadows, Construction Inspector Supervisor 434-799-5019 ext. 2534

Brian L. Dunevant, P.E., City Engineer 434-799-5019 ext. 2530

END OF SECTION

SECTION 2 – CONTRACTOR’S RELATIONSHIP TO THE CITY

PART 1 - CONTRACTUAL REQUIREMENTS

1.1 INDEPENDENT CONTRACTOR

A. It is expressly agreed and understood that the Contractor is in all respects an independent Contractor as to work and is in no respect any agent, servant, or employee of the City. The contract specifies the work to be done by the Contractor, but the method to be employed to accomplish the work shall be the responsibility of the Contractor.

1.2 SUBCONTRACTING

A. Contractor may subcontract services to be performed hereunder with the prior approval of the City, which approval shall not be unreasonably withheld. No such approval will be construed as making the City a part of, or to, such subcontract, or subjecting the City to liability of any kind to any subcontractor. No subcontract shall, under any circumstances, relieve the Contractor of its liability and obligation under this contract; and despite any such subcontracting the City shall deal through the Contractor, and subcontractors will be dealt with as representatives of the Contractor.

B. Payments to Subcontractors:

1. The contractor shall take one of the two following actions within seven days after receipt of amounts paid to the contractor by the City of Danville for work performed by the subcontractor:

• Pay the subcontractor for the proportionate share of the total payment received from the agency attributable to the work performed by the subcontractor under that contract;

or

• Notify the agency and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor’s payment with the reason for nonpayment.

2. Individual Contractors shall provide their social security numbers and proprietorships, partnerships, and corporations to provide their federal employer identification numbers.

3. The contractor shall pay interest to the subcontractor on all amounts owed by the contractor that remain unpaid after seven days following receipt by the contractor of payment from the City of Danville for work performed by the subcontractor, except for amounts withheld as allowed in Part 1, Section 1.2.B.1.

4. Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent per month.

• The contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

• A contractor’s obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this section shall not be construed to be an obligation of the City of Danville. A contract modification shall not be made for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.

1.3 NOVATION

A. The Contractor shall not assign or transfer, whether by as Assignment or Novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the written consent of the City;

provided, however, that assignments to banks, trust companies, or other financial institutions for the purpose of securing bond may be made without the consent of the City. Assignment or Novation of this Contract shall not be valid unless the Assignment or Novation expressly provides that the assignment of any of the Contractor’s rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered, and materials, tools, and equipment supplied for the performance of the work under this Contract in favor of all persons, firms, or corporations rendering such labor or services or supplying such materials, tools, and equipment.

PART 2 - CONTRACTOR’S OBLIGATIONS

2.1 DRUG-FREE WORK PLACE

A. During the performance of this contract, the contractor agrees to:

1. Provide a drug-free workplace for the contractor’s employees.

2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.

3. State in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace.

4. Include the provisions of the foregoing clauses in every subcontract or purchase order of or over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

B. “Drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

2.2 INDEMNIFICATION

A. The Contractor shall indemnify the City, its agents, officers, and employees, against any damages to property or injuries to or death of any person or persons, including property and employees or agents of the City, and shall defend and indemnify the City, its agents, officers, and employees, from any claims, demands, suits, actions, or proceedings of any kind, including workers’ compensation claims, of or by anyone, in any way resulting from or arising out of the operations in connection with the work described in the contract, including operations of subcontractors and acts or omissions of employees or agents of Contractor or Contractor’s subcontractors. Contractor shall procure and maintain, at Contractor’s own cost and expense, any additional kinds and amount of insurance that, in Contractor’s own judgment, may be necessary for Contractor’s proper protection in the prosecution of the work.

B. The Contractor shall, at his own expense, appear, defend, and pay all charges of attorney and other expenses arising there from or incurred in connection therewith, and, if any judgment shall be rendered against the City, and/or its officers, agents, and employees, in any such action, the Contractor shall, at his own expense, satisfy and discharge the same. The Contractor expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its agents, officers, and employees as herein provided.

C. The Contractor shall assume all risks and responsibilities for casualties of every description in connection with the work, except that he shall not be held liable or responsible for delays or damage to the work caused by acts of God, acts of Public Enemy, acts of Government, quarantine restrictions, general strikes through the trade, or by freight embargoes not caused or participated in by the Contractor. The Contractor shall have charge and control of the entire work until completion and acceptance of the same by the City.

D. The Contractor shall alone be liable and responsible for, and shall pay, any and all loss or damage sustained by any person or party either during the performance or subsequent to the completion of the work under this agreement, by reason of injuries to persons and damage to property, buildings, and adjacent work, that may occur either during the performance of the work covered by this contract or that may be sustained as a result of or in consequence thereof, irrespective of whether or not such injury or damage be due to negligence or the inherent nature of the work.

E. The Contractor, however, will not be obligated to indemnify the City, its officers, agents, or employees against liability for damage arising out of bodily injury to persons or damage to property caused by or resulting solely from the negligence of the City or its officers, agents, and employees.

2.3 INSURANCE

A. The Contractor shall not commence work under any contract until he has obtained all the insurance required hereunder and such insurance has been approved by the City; nor shall the Contractor allow any Subcontractor to commence work on his subcontract until all similar insurance has been so obtained and approved. Approval of the insurance by the City shall not relieve or decrease the liability of the Contractor hereunder.

B. Worker’s Compensation including Occupational Disease and Employer’s Liability Insurance: The Contractor shall take out and maintain during the life of the Contract, Workers’ Compensation and Employer’s Liability Insurance for all of his employees to be engaged in work on the project under this Contract in an amount no less than the minimum allowed by the State Corporation Commission, and in case any such work is sublet, the Contractor shall require the Subcontractor similarly to provide Workers’ Compensation and Employers’ Liability Insurance for all of the latter’s employees to be engaged in such work.

C. Comprehensive General Liability Insurance: The Contractor shall maintain during the life of the Contract comprehensive general liability insurance as shall protect him and the City of Danville and its officers, agents and employees from claims for damages for personal injury, including death, as well as from claims for property damage, which may arise from operations under the Contract, whether such operations be by himself or by any Subcontractor, or by anyone directly or indirectly employed by either of them. The amount of such insurance shall be not less than a combined single limit of $1,000,000.00 per occurrence on bodily injury and property damage and $1,000,000.00 aggregate on completed operations. The comprehensive general liability insurance shall provide the following coverage:

• Comprehensive

• Premises – Operation

• Products/Completed Operations Hazard

• Contractual Insurance

• Independent Contractor and Subcontractor

• Broad Form Property Damage

• Personal Injury

• Builder’s Risk

1. Automobile liability insurance with minimum combined single limits of $500,000. per occurrence. This insurance shall include bodily injury and property damage for the following vehicles:

• Owned Vehicles

• Non-owned Vehicles

• Hired Vehicles

2. Umbrella Policy: At the option of the Contractor, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable provided that the primary and umbrella policies both provide the insurance coverage herein required.

However, any such umbrella policy must have minimum coverage limits of $2,000,000.

2.4 EQUAL OPPORTUNITY

A. During the performance of the contract, the contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of age, disability, race, religion, color, sex, or national origin. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions for this nondiscrimination clause.

2. The Contractor, in solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such contractor is an equal opportunity employer.

3. Notices, advertisements, and solicitations placed in accordance with Federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

4. The Contractor will include the provisions of the foregoing paragraphs in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

5. The Contractor will otherwise comply with all other applicable provisions of local, State, and Federal law.

6. The contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

B. The City of Danville does not discriminate against faith-based organizations.

2.5 STATE CORPORATION COMMISSION NUMBER

A. Contractors organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law.

B. A Contractor organized or authorized to transact business in the Commonwealth pursuant to Virginia Title

13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

2.6 TITLE VI NON-DISCRIMINATION

The City of Danville in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

A. U.S. DOT 1050.2A -- Appendix A

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor") agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the

Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.

Department of Transportation, the Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Highway Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Recipient or the Federal Highway Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

• withholding payments to the Contractor under the contract until the Contractor complies;

and/or

• cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Recipient or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

B. NOT USED

C. NOT USED

D. NOT USED

E. U.S. DOT 1050.2A -- Appendix E

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21;

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non- discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

SECTION 3 – NOT USED

SECTION 4 – EROSION AND SEDIMENTATION CONTROL

PART 1 - GENERAL

1.1 DESCRIPTION

A. It shall be the responsibility of the Contractor to install and maintain adequate erosion control measures to satisfactorily control sediment generated by rainfall so that streams, drainage pipes, and structures are not infiltrated and that adjacent properties are not damaged.

B. The City reserves the right to require additional control measures should any erosion issues arise or if the designated measures are ineffective.

PART 2 - PRODUCTS

2.1 MATERIALS

A. All materials used in the control of erosion and sediment shall conform to Sections 242.02(c), 245.03, and

303.03 of the VDOT Road and Bridge Specifications.

PART 3 - EXECUTION

3.1 INSTALLATION

A. Installation of Erosion and Sediment Control Measures shall conform to the requirements of the Virginia Erosion and Sediment Control Handbook, Third Edition, 1992 and the applicable VDOT standards.

3.2 EROSION AND SEDIMENTATION CONTROL

A. The Contractor shall remove any sediment and/or debris deposited in the project area or adjacent streets by runoff from this project area. Such sediment or debris shall be removed within twelve hours after the end of the rainfall event. The City may, at its discretion, after twelve hours, remove or have removed said sediment or debris from the affected area. Any costs incurred for that removal shall be borne by this Contractor and may be deducted from any monies owed to the Contractor by the City.

B. Permanent or temporary soil stabilization shall be applied to denuded areas within seven days after final grade is reached on any portion of the site. Temporary soil stabilization shall be applied within seven days to denuded areas that may not be at final grade, but will remain dormant for longer than 30 days, but less than one year. Permanent stabilization shall be applied to areas that are to be left dormant for more than one year.

PART 4 - MEASUREMENT AND PAYMENT

4.1 For each type of control measure used, and at the contract unit price or lump sum for that control measure, field measurements shall be made to determine actual quantities used.

4.2 The unit price bid per square yard or lump sum for seeding shall include all costs for lime, seed, fertilizer, mulch and the manipulation to install each.

4.3 When separate line items for erosion & sedimentation control measures are not included on the bid form, all erosion & sedimentation control measures that may be required shall be incidental and any costs thereof are included in the price bid for other line items.

SECTION 5 – EARTHWORK AND EXCAVATION

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of constructing roadway earthwork in accordance with these specifications and in conformity with the specified tolerances for the lines, grades, typical sections, and cross sections shown on the plans or as established by the Engineer.

B. Earthwork shall include regular, borrow, undercut, and minor structure excavation; trenching & backfilling for utilities; dewatering; boring under crossings; constructing embankments; disposing of surplus and unsuitable material; shaping; compaction; sloping; dressing; and temporary erosion and siltation control work.

1.2 DEFINITIONS

A. Satisfactory Materials:

1. Soil that is free of rock or gravel larger than allowed for fill or backfill material as specified in the

VDOT Road and Bridge Specifications or as shown on the drawings.

2. Satisfactory soils shall be those of the type GW, GP, GM, SW, SM, SC, ML, and CL as defined by the ASTM D2487 soil classification group and free of rock greater than three inches in any dimension, debris, waste, frozen material, organic, or other deleterious material.

• The contractor may be required to determine the theoretical maximum density of any representative sampling of any backfill material using the Standard or Modified Proctor

Compaction Test (ASTM D698/ASTM D1557). The contractor will be responsible for determining this utilizing a qualified laboratory or QA/QC firm.

• Where engineered aggregate materials (such as VDOT No. 21a or 21b) are used as backfill material, determination of theoretical max. density may be provided by the quarry in lieu of Proctor testing.

B. Unsatisfactory Materials:

1. Materials that do not comply with the requirements for satisfactory materials are considered unsatisfactory.

2. Unsatisfactory materials also include man-made fills; trash; refuse; backfills from previous construction unless otherwise approved by the Engineer.

3. Unsatisfactory materials also include materials not maintained within two percent of optimum moisture content at time of compaction.

C. Rock Excavation:

1. Includes excavation of all hard, compacted, or cemented materials that require the use of ripping and excavating equipment larger than defined for common excavation. The excavation and removal of isolated boulders or rock fragments larger than one (1) cubic yard encountered in materials otherwise conforming to the definition of common excavation shall be classified as rock excavation. The presence of isolated boulders or rock fragments larger than one (1) cubic yard is not in itself sufficient cause to change the classification of the surrounding material. Existing pipe, structures, and other manmade objects are not considered rock and are included in Minor Structure Excavation.

PART 2 - PRODUCTS

2.1 MATERIALS

A. All materials shall conform to the most current edition of the VDOT Road and Bridge Specifications, Section 303.02.

B. Borrow excavation shall conform to the requirements of AASHTO M57 and any additional requirements herein.

PART 3 - EXECUTION

3.1 PROCEDURES

A. Excavation procedures shall conform to Section 303.04 of the VDOT Specifications.

PART 4 - MEASUREMENT AND PAYMENT

4.1 Excavation including regular, borrow, undercut, rock, and minor structure excavation shall be paid for at the contract unit price for each. Quantities for borrow excavation shall be measured by truck count or other acceptable methods including three dimensional measurements or by cross sectioning and surveying.

SECTIONS 6 – 8 NOT USED

SECTION 9 – ASPHALT CONCRETE PAVEMENT

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of constructing one or more courses of asphalt concrete on a prepared foundation in accordance with the requirements of these specifications and within the specified tolerances for the lines, grades, thicknesses, densities, and cross sections shown on the plans or as established by the Engineer.

PART 2 - PRODUCTS

2.1 MATERIALS AND EQUIPMENT

A. All materials utilized in paving operations shall conform to Section 211 of the most current edition of the VDOT Road and Bridge Specifications or to the technical specifications contained herein.

B. Equipment utilized in paving operations shall conform to section 315.03 of the VDOT Road and Bridge Specifications.

PART 3 - EXECUTION

3.1 PLACEMENT AND LIMITATIONS

A. Asphalt concrete mixtures shall not be placed when weather or surface conditions are such that the material cannot be properly handled, finished, or compacted. The surface upon which asphalt mixtures are to be placed shall be free of standing water, dirt, and mud and the base temperature shall conform to the following:

B. When the base temperature is above 80° F, mixture laydown will be permitted at any temperature conforming to the limits specified in Section 211.

C. When the base temperature is between 40° F and 80° F, the Nomograph, Table III–2 located in the VDOT Road and Bridge Specifications, Section 315.05 shall be used to determine the minimum laydown temperature of the asphalt concrete mixes. At no time should the minimum base and laydown temperatures be less than the following:

Mix Designation Minimum Base Temperature

Minimum Laydown Temperature

A 40°F 250°F

D 50°F 270°F

E 50°F 290°F

M 50°F 290°F

S 50°F 290°F

D. When the laydown temperature is greater than 300° F, Section 315.04(c) of the VDOT Road and Bridge Specifications shall be followed.

3.2 PROCEDURES

A. The procedures set forth in the VDOT Road and Bridge Specifications Section 315.05 shall be followed for all paving operations unless explicitly approved by the Engineer.

PART 4 - MEASUREMENT AND PAYMENT

4.1 Asphalt concrete will be measured in tons and paid for at the contract unit price per ton. Net weight information shall be furnished with each load of material delivered in accordance with the requirements of Section 211 of the VDOT Road and Bridge Specifications.

4.2 Tack Coat shall be included in the price for other appropriate pay items.

4.3 Saw-cut asphalt concrete pavement will be measured in linear feet for the depth specified and will be paid for at the contract unit price per foot, which price shall be full compensation for saw-cutting the asphalt pavement to the depth specified.

4.4 While no separate payment will be made for the liquid binder in the mixes, price adjustments may be made in accordance with the VDOT Method for Liquid Asphalt Adjustment.

SECTION 10 – ELECTRIC, TELEPHONE, AND CABLE UTILITIES

PART 1 - GENERAL

1.1 DESCRIPTION

A. If a conflict is discovered to exist between existing utilities and the proposed work, the Contractor shall give notice to the utility owner at the earliest possible time, but in no case less than five (5) working days prior to proceeding with that work.

B. It shall be the utility owner’s responsibility to adjust, protect or relocate their utility, however, nothing shall give the Contractor the right to damage said utility in the performance of his work. Any damages caused by the Contractor in the performance of this work shall be repaired by the utility owner at the Contractor’s expense.

SECTION 11 – MOBILIZATION

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of performing preparatory operations, including moving personnel and equipment to the project site; paying bond and insurance premiums; providing sanitary facilities, if required; and, providing a field office when one is required.

PART 2 - MEASUREMENT AND PAYMENT

2.1 Mobilization shall be paid for at the contract lump sum price which shall also include demobilization.

Payment will be made in two equal installments, one-half on the first pay request and the remainder on the next pay request following the completion of the mobilization operations. If the first pay request is also the final pay request and all work is complete, the full price for mobilization may be paid on the first and final invoice.

SECTION 12 – RESTORATION

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of restoration of disturbed areas to the City’s satisfaction.

PART 2 - PRODUCTS

Not used

PART 3 - EXECUTION

3.1 PROCEDURES

A. The Contractor shall restore all areas of the project disturbed in the work.

B. The Contractor shall, at his own expense, clean up all refuse, rubbish, scrap or surplus materials, and debris caused by his or her operations. The site shall not be a source of litter and shall daily be left in a clean and orderly condition.

C. All surplus earth materials generated by the grading and/or pipe installation operations shall be removed and disposed of by the Contractor unless the material is suitable for use as fill in other areas of the project.

Where dust is generated, the Contractor shall allay the dust to the satisfaction of the City’s inspector. No separate payment will be made for dust control.

D. Finish grading shall be performed as necessary to eliminate low spots and pockets that do not drain.

E. Developed property, such as walks, steps, fences, decorative structures, mailboxes, newspaper boxes, and the like, which are disturbed by this work shall be restored, reconstructed or repaired to original condition or as close as possible. Property owner satisfaction shall be the Contractor’s responsibility.

F. All disturbed areas not otherwise covered by pavement or structures shall be stabilized by seeding with the type of seed that produces a stand of grass similar to the existing grass. Any washing or erosion of these surfaces and any areas where seed does not germinate to provide an adequate stand of grass shall be repaired and reseeded by the Contractor at his expense.

PART 4 - MEASUREMENT AND PAYMENT

4.1 Measurement and payment of each of the various items of restoration shall be as follows:

A. Replacement of concrete work shall be covered as stated in Section 8.

B. Seeding and matting, when used, will be covered as stated in Section 4.

C. Where separate line items for restoration are not included on the bid form, restoration shall be incidental to the project and the costs thereof are included in other line items.

SECTION 13 – MAINTENANCE OF TRAFFIC

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of maintaining and protecting traffic through areas of construction, maintaining entrances and mailbox turnouts, and protecting the traveling public within the limits of the project in accordance with these specifications and the requirements of the Manual of Uniform Traffic Control Devices (MUTCD) and the Virginia Work Area Protection Manual.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Barricades, channelizing devices, and safety devices used in the control of traffic shall conform to the requirements of Division VII of the Virginia Department of Transportation Road and Bridge Specifications, current edition, the MUTCD, and the Virginia Work Area Protection Manual.

B. Streets closed to traffic shall be protected by barricades and other warning devices proposed by the Contractor in a plan submitted to and approved by the Engineer at the beginning of the work. The Contractor shall install and maintain all traffic control devices during the construction period and remove them when they are no longer needed as determined by the Engineer.

C. The structural integrity and alignment of the safety devices shall be maintained at all times. They shall be inspected daily for any deficiency and, when discovered, corrected immediately. Reflectorized surfaces and warning lights shall be maintained in a clean and visible condition at all times.

PART 3 - EXECUTION

3.1 PROCEDURES

A. The Contractor shall conduct the work so as to ensure the least possible interference with or obstruction to traffic and shall provide for the safety and convenience of the general public and neighborhood residents.

Any material that is spilled or tracked onto the traveled pavement during prosecution of the work shall be promptly removed.

B. Street closures are permitted during daylight work hours only and the trenches must be closed each night and reopened the next morning. Trenches shall be totally backfilled daily with no openings left at night or on weekends.

C. When it becomes necessary to disturb an entrance, the Contractor shall notify the resident or user of that entrance twenty-four (24) hours in advance of the disturbance and the estimated time required for that disturbance. Entrances shall be kept in a reasonably smooth condition at all times and shall not be disturbed until such time as is necessary to accommodate the work. Once an entrance has been disturbed, the Contractor shall maintain that entrance until completion of the work and final acceptance.

D. The Contractor shall accommodate the public and maintain the trenches and roadways from the beginning of construction operations until final acceptance.

E. Maintenance shall constitute continuous and effective work prosecuted daily with adequate equipment, materials, and forces to provide a satisfactory condition as determined by the Engineer or his designee.

F. The Contractor shall keep the portions of the road being used by the public free from irregularities and obstructions that could present a hazard or annoyance to traffic. Any holes in hard surface pavements shall be filled with an approved patching material.

G. If required by the Engineer, the allayment of dust shall be performed by applying water to the dry surface with a truck equipped with a water tank having a capacity of at least 1,000 gallons and pumps for furnishing, loading, and supplying water to the roadway.

H. The contractor shall select haul routes between the project and material source(s) that will minimize disturbance to the community.

I. During any suspension of work before project completion, the contractor shall open the roadways to traffic.

J. If the Contractor fails to remedy unsatisfactory maintenance after receipt of a notice from the Engineer, the Engineer may proceed with adequate private or public forces, material, and equipment to maintain the project. All related costs for this maintenance work, plus 25 percent thereof for supervisory and administrative personnel, will be deducted from monies due the Contractor for the project.

3.2 FLAGGING OPERATIONS

A. Where one-way traffic is provided, certified flaggers shall be provided in sufficient number and locations as necessary for the control and protection of vehicular and pedestrian traffic.

B. Flaggers shall use sign paddles to regulate traffic.

C. Flaggers shall carry their certification card while performing flagging duties. Flaggers found not in possession of their certification card or any flagger found performing their duties improperly shall be immediately removed from the flagging site and any operations requiring flagging shall be suspended until a replacement certified flagger is provided.

PART 4 - MEASUREMENT AND PAYMENT

4.1 Maintaining traffic shall not be paid for separately but should be included in other items in the project.

4.2 Traffic control devices will neither be itemized nor measured and will be paid for at the contract lump sum price stated in the bid proposal and shall include all devices, installation, maintenance, and removal.

4.3 Maintenance stone shall be measured in tons used and for which a load ticket is provided from the supplier and shall be paid for at the contract unit price per ton delivered to the site.

4.4 Flagger service will not be measured or be paid for separately but should be included in with the traffic control devices mentioned above.

SECTION 14 – WATER AND GAS VALVE BOX ADJUSTMENTS

PART 1 - GENERAL

1.1 DESCRIPTION

A. This work shall consist of locating water and gas valve boxes on each street prior to the start of the milling and paving operations; and, adjusting each box as necessary during the progression of the milling and paving work.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Castings

1. In most instances, reuse the same castings for these adjustments.

2. When new valve boxes, extension pieces, collars, and covers are necessary, they shall be cast iron as manufactured by Bingham and Taylor or other approved equivalent.

3. Valve box components shall conform to the City of Danville Standard Number R-2-6100 R or an approved equal.

4. New valve box covers shall have the word “Gas”, “Water”, or “Test” embossed on the top. The covers shall be installed on the type of box it identifies.

PART 3 - EXECUTION

3.1 PROCEDURES

A. Street preparation for milling and/or paving shall be accomplished prior to the start of either function by loosening the valve boxes and leaving them in place until time for actual milling or paving operations to commence.

B. Milling

1. Prepare each valve box by loosening and removing the top section of the metal boxes for the milling operation.

2. Stuff rags in the boxes to keep loose millings from getting into the box.

3. After the milling machine has passed over the valve box, remove the rags and clean out any residue millings and re-install the casting to match the milled surface.

C. Paving

1. Prepare the valve boxes by loosening and leaving them in place.

2. Once loosened, reference them to a stationary point so they may be easily located in the new asphalt mat.

3. After the paving operation passes over them, raised them so the top of the valve box matches the top of the new asphalt grade.

4. Once the box is adjusted to the proper elevation, have the asphalt raker repair the disturbed area around the box and then compact the new asphalt mat.

PART 4 - MEASUREMENT AND PAYMENT

4.1 Valve box adjustments will be counted by each and will be paid for at the contract unit price per each.

SECTIONS 15 – 20 NOT USED

Five Forks Civil Plans Five Forks Civil Plans.pdf

Five Forks Specifications Five Forks Specifications.pdf https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/ERj8QmEYY7ZFn4xsfAWO0AABi43aOnRdlGbDC7eDG25XXg?e=NNmoN9 https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/EcAuMMs_m_5IoaQaJGv8GhUBdZUuHpp9FrCiHGKvIcpqaw?e=W3V7xf

CONTRACTOR’S BID PROPOSAL

BID PROPOSAL

IFB 23-24-092

Five Forks Storm Sewer Replacement

The undersigned, as Bidder, hereby declares that he…