IFB - Scope of Work.docx

INVITATION FOR BID (IFB)

Issue Date: 11-9-2026

Solicitation Number: SRC000494 Solicitation Name: NDSU – UP&SO Suite 150 Remodel Deadline for Questions: 11-20-2026 by 2pm CT Bid Closing Date: 11-30-2026 by 2pm CT Mandatory Site Visit: 11-17-2026 at 11am CT Project Location: 1523 12th Ave N, Fargo, ND 58102 Commodity Codes: 22 - 91065

1. PROCUREMENT OFFICER

The Procurement Officer is the point of contact for this IFB. Bidders shall direct all communications regarding this IFB to the Procurement Officer. Do not add the Procurement Officer to any marketing distribution lists.

PROCUREMENT OFFICER: Casie Ewalt EMAIL: casie.ewalt@ndsu.edu

PHONE: 701-231-9599

TTY Users call: 7-1-1

Engaging in unauthorized communication or seeking to obtain information about an open solicitation with any state employee or official other than the responsible Procurement Officer or designee is sufficient grounds for suspension or debarment. [N.D.A.C. § 4-12-05-04(7)]

2. SOLICITATION QUESTION DEADLINE

Bidders should carefully review the IFB including all attachments. Bidders may ask questions to obtain clarification and request additional information, or object to material in the IFB. Questions and objections must be submitted to the Procurement Officer in writing by the deadline identified in the IFB.

If no deadline is specified, questions or objections must be received at least seven days prior to the Bid Response deadline. The Procurement Officer may elect to respond to questions received after the deadline.

Responses to questions will be distributed as a solicitation amendment unless the question can be answered by referring the bidder to a specific section of the IFB.

If an amendment (i.e., a new round) is issued for the solicitation in NDBuys and an Bidder has already submitted a response beforehand, Bidders are required to resubmit their response or submit a new response to remain under consideration.

A person or firm interested in submitting a response should ensure that all communications related to the procurement are only with the designated point of contact. This section does not restrict communication with state officials or any member of the legislative assembly unless the state official or member of the legislative assembly is involved directly with the procurement for which the person is interested or has submitted a bid or proposal (N.D.C.C. § 54-44.4-01.1).

3. NDBUYS STATE PROCUREMENT WEBSITE

This IFB and any related amendments and notices will be posted on the North Dakota NDBuys State Procurement System. Bidders are responsible for checking the NDBuys system to obtain all information and documents related to this IFB.

Notices related to this IFB will be sent to the Bidders List for the needed commodity or service and other known potential Bidders.

Bidders that are registered for the bidders list and would like to receive notices related to this IFB, locate the solicitation in NDBuys and select the “Participate in RFx” button. If you do not see the “Participate in RFx” button, contact the Procurement Officer to confirm you are already included in the list of Bidders to receive notices for the solicitation.

Bidders who have not yet registered on the bidders list and wish to receive notices related to this IFB must complete the bidders list registration. Instructions for registering are available in the NDBuys Quick Reference Guides.

SECTION 1 - BIDDERS INSTRUCTIONS

1. Bidder Checklist

Have you remembered too?

· Register your company as a supplier in NDBuys.

· Ensure your Bid Response complies with all instructions, terms and conditions, delivery requirements, and specifications.

· Prepare your price in the specified unit of measure, FOB: Destination to the shipping location.

· Ensure your Bid Response is received by the Bid Response deadline.

· Submit any required samples or documents.

2. Definitions

· Bid Response: the executed document submitted by a Bidder in response to a solicitation.

· Bidder: any person or firm submitting a competitive bid in response to a solicitation.

· Commodities: all property, including equipment, supplies, materials, printing, insurance, and the lease of equipment.

· Contractor: any person or firm having a contract with a governmental body.

· N.D.A.C.: North Dakota Administrative Code; rules with the force and effect of law.

· N.D.C.C.: North Dakota Century Code; state laws.

· NDBuys: a procurement information website maintained by the State Procurement Office pursuant to N.D.C.C. § 54-44.4-14.

· OMB: Office of Management and Budget (OMB); a North Dakota state agency.

· Procurement Officer: an individual duly authorized to enter into and administer purchasing contracts and make written determinations with respect thereto; also includes an authorized representative acting with the limits of designated purchasing authority.

· Services: the furnishing of labor, time, or effort by a Contractor, not involving the delivery of a specific end product other than reports that are merely incidental to the required performance.

· Solicitation: a document to notify prospective Bidders of a bidding opportunity.

· SPO: State Procurement Office, a division of the Office of Management and Budget.

· NDSU: North Dakota State University

· NDUS: North Dakota University System

· UP&SO: University Police & Safety Office

3. Secretary of State Registration Requirements The North Dakota Secretary of State has registration requirements for individuals and businesses transacting business in North Dakota. If the successful Bidder is determined to have a registration requirement with the North Dakota Secretary of State, they must be registered before the contract award, and registration must remain active for the duration of the contract period (N.D.C.C. § 54-44.4-09.1)

See the OMB Guidelines to Vendor Registry for more information.

Visit the Secretary of State's Vendor Registration webpage for information on registration requirements and fees. Visit FirstStop, the Secretary of State's business and licensing software, for online form options.

· Check the Business Records database to see if a business is registered.

· Contact Secretary of State's office by email or call 701-328-2900 (choose menu item 2, then option 1).

· If you need to register, fees apply.

· Vendors may need to obtain a business license. See the list of licenses required of businesses in the State of North Dakota. The link includes information on who to contact, application fees, renewal dates, and the legal reference.

4. Supplier Registration Individuals or business entities desiring to be notified of bidding opportunities may apply to be placed on the Bidders List. Bidder (N.D.C.C. § 54-44.4-09). Bidders Lists are used to notify vendors when solicitations are issued on the State’s procurement information system (NDBuys). Placement on the Bidders List does not guarantee a vendor will receive notice of every solicitation (N.D.A.C. § 4-12-05-01). There are no fees to register as a bidder.

Bidders applying for the bidders list must provide contact information for receiving solicitation notices, Tax ID, address and phone information. Bidders must also select the commodity codes to identify categories of goods, services, and information technology.

Visit the OMB website for instructions: Bidders List Registration Website

For assistance with Bidders List Registration, contact State Procurement Help Desk by email or call 701-328-2740.

5. Submission Instructions Please follow these instructions to submit your Bid Response. Bid Responses must be received by the Bid Response deadline. Late Bid Responses will be rejected.

UPLOAD RESPONSE THROUGH THE STATE PROCUREMENT ONLINE SYSTEM (NDBuys):

Bidder MUST be registered in NDBuys to submit a response.

If you are not yet registered in NDBuys, complete the supplier registration. See NDBuys Quick Reference Guides on how to register.

Once registered, locate the solicitation in NDBuys and select the “Participate in RFx” button. If you do not see the “Participate in RFx” button, contact the Procurement Officer to confirm you are already included in the list of Bidders to receive notices for the solicitation.

Bidder MUST electronically submit Bid Responses through the State’s procurement information system (NDBuys) by the Bid Response deadline.

Do not wait until the “last minute” to submit a response.

We recommend uploading your response 24 hours prior to the Bid Response deadline.

Bidder must begin the electronic submission process well in advance of the Bid Response deadline to allow for transmission and resolution of any technical difficulties. Be advised that NDSU is not responsible for a Bidder’s failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer or the State Procurement Office by email or call 701-328-2740.

If documents are in the process of being uploaded when the Bid Response deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. NDSU takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading any anti-virus or other security software.

NDBuys Quick Reference Guides describes how to submit an electronic response.

Bidders must upload their Bid Response as requested in the Bid Response section of this IFB.

The maximum file size allowed is 56MB or 56,120 KB per file.

DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

Bidder will be able to confirm that a response has been submitted by reviewing the History tab of the solicitation and confirming that response status is submitted. If Bidder DOES NOT see that it has been submitted, the upload was NOT successful. Contact the Procurement Officer or the State Procurement Office by email or call 701-328-2740.

SECTION 2 – SCOPE OF WORK

IFB No. SRC000494 NDSU – UP&SO Suite 150 Remodel

Project Location 1523 12th Avenue North Fargo, ND 58102

Project Overview North Dakota State University (NDSU) is soliciting bids from qualified contractors to provide all labor, materials, equipment, supervision, permits, and incidentals necessary to complete the remodel of the University Police & Safety Office (UPSO) Suite 150 in accordance with the attached construction drawings, specifications, and any issued addenda.

Scope of Work The Contractor shall provide all labor, materials, equipment, supervision, permits, and incidentals necessary to complete the remodel of UPSO Suite 150 in accordance with the attached construction drawings, specifications, and any issued addenda. Work includes, but is not limited to:

· Selective demolition.

· Framing and drywall construction.

· Doors, frames, glazing, and finish carpentry.

· Flooring and interior finishes.

· Painting.

· Casework and countertops.

· Plumbing modifications.

· HVAC modifications.

· Electrical and low-voltage work.

· NDSU IT will furnish and install all data cabling.

· The electrical contractor shall provide all pathways, raceways, conduit, pull strings, boxes, and other infrastructure required to support the data cabling installation.

· Associated exterior modifications identified in the drawings.

· Project management, coordination, cleanup, and closeout activities.

The Contractor shall coordinate and supervise all subcontractors, maintain the project schedule, conduct weekly progress meetings with NDSU representatives, comply with all applicable codes and regulations, and maintain a safe and orderly worksite throughout the duration of the project.

The Contractor shall field verify all existing conditions and dimensions prior to submitting a bid. Any labor, materials, equipment, accessories, services, permits, testing, startup, commissioning, supervision, or other items necessary to provide a complete and operational project shall be included in the bid, whether specifically identified herein or reasonably inferable from the drawings and specifications.

The attached construction drawings, specifications, and any issued addenda are incorporated by reference and shall govern the work. In the event of a discrepancy between the narrative scope and the drawings or specifications, the drawings and specifications shall control.

Specifications The Contractor shall perform all work in accordance with:

· The attached construction drawings and specifications.

· Applicable federal, state, and local laws, codes, and regulations.

· Manufacturer installation requirements.

· All applicable building, fire, mechanical, plumbing, electrical, and accessibility codes.

· NDSU requirements and standards identified in the solicitation documents.

The Contractor shall furnish all labor, materials, tools, equipment, transportation, supervision, permits, disposal services, testing, and related services required to complete the project as designed.

Project Schedule

· Start: Upon award and issuance of Notice to Proceed.

· Substantial Completion (Interior Work): March 5, 2027.

· Final Completion (Interior Work): March 12, 2027.

· Final Completion (Exterior Work): May 14, 2027.

Contractors shall include sufficient staffing and resources to meet all required completion dates. Proposals shall account for these required milestones.

Mandatory Site Visit

A mandatory pre-bid site visit will be held as follows:

Date: November 17, 2026 Time: 11:00am CT

Attendance at the site visit is required prior to bid submission. Bidders are responsible for examining the existing conditions and familiarizing themselves with all aspects of the project that may affect pricing, scheduling, or performance of the work.

Bidder Responsibilities

Bidders are responsible for reviewing all solicitation documents, drawings, specifications, and addenda and shall include all costs necessary to provide a complete and operational project.

Failure to account for any requirement shown in the drawings, specifications, or addenda shall not relieve the Contractor of responsibility for furnishing a complete and operational project at no additional cost to NDSU.

All quantities, dimensions, existing conditions, and site conditions shall be verified by the Contractor prior to submission of a bid. Any discrepancies identified shall be brought to the attention of NDSU before the bid due date.

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