IFB_No._6000001902,_Addendum_Number_1.pdf

STATE OF CALIFORNIA — DEPARTMENT OF CORRECTIONS AND REHABILITATION EDMUND G. BROWN JR., GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

9838 Old Placerville Road Suite B-2 Sacramento, CA 95827

February 9, 2016

TO: PROSPECTIVE BIDDER

RE: INVITATION FOR BID (IFB) NUMBER 6000001902, ADDENDUM NUMBER 1

IFB package has been revised and a revised portion is enclosed. You may view or download a copy of the revised IFB document(s) by accessing the California State Contracts Register (CSCR) at www.caleprocure.ca.gov. The following corrections have been made to the IFB:

A. The Bid Submittal Checklist, has been revised and replaced in its entirely with Bid Submittal

Checklist, Addendum Number 1, to delete the requirement of the Warehouseman’s Legal Liability and add the Bailee’s Legal Liability coverage upon award.

B. Letter of Inquiry questions have been answered, please see below:

1. Regarding the bid/contract; where will the work (worksites), as described in the Scope of Work, actually be performed? At any of the several "Correctional and Rehabilitation Institutions" (per map found in the IFB @ slide 49), or, at conventional/traditional office settings/buildings (outside) the institutions but typically and most often located in the major metropolitan areas of the state?

If the work is to be performed at the Institutions, and:

"The State intends to award one or more Agreements to the lowest responsible bidder(s). The State reserves the right to award either 1) on Agreement for all institutions specified herein, 2) one Agreement per geographic group, e.g., Deuel Vocational Institute (DVI), Mule Creek State Prison (MCSP) and Sierra Conservation Center (SCC), or 3) one Agreement per Institution. This determination will be based on what is in the best interests of the State," then, the bidder(s) should have the opportunity to submit one "RATE SHEET" for: (1) each institution; (2) each "geographic group" and (3) "all institutions." But before the bidders can do that, each "geographic group" would have to be defined/described and each (group) listed in order for the bidders to submit reliable and responsive bids.

Answer: The services are only for Administration and Parole Offices statewide.

No moves will be provided for the adult institutions, youth facilities or camps. To eliminate any confusion, the California State Institutions Map, Exhibit F, is being removed from the IFB.

2. The IFB, @ slide 16, I. 2nd paragraph, Reads: "The anticipated moves and/or Modular Systems Furniture installations may be within all fifty-eight (58) counties throughout California." Public Contract Code section 10127 reads, in part: "In the case of several (public works) projects united as a single project pursuant to this section, those projects shall be within 100 miles of one another." Chapter 6 "Awarding of Contracts," section 6107 (3)(f) of Public Contract Code reads: "'Construction related activity' shall include, without limitation, any activity for which a California contractors' license is required."

Prospective Bidder

Since the IFB requires a D34 license (for Modular Furniture Installation), such activity is, necessarily, "Construction related activity" subject to PCC 10127 requirements (and) Modular Furniture Installation services are described as public work activities, a "statewide" contract ("of several projects united as a single project") for such services is not permitted because of PCC 10127's 100 mile limitation.

Answer: This is not a “public works project”. A “project” under PCC 10105 is for the “erection, construction, alteration, repair, or improvement of any state structure, building, road, or other state improvement” that exceeds a certain amount (currently $281,000 per Department of Finance Budget Letter 14-01).

Therefore, the 100 mile limitation in PCC 10127 does not apply.

3. The State requires that line haul rates shall be used for moves greater than 100 miles.

Will this contract require such line haul type moves?

Answer: The rates in the Maximum Rate Tariff 4 do not apply if the State of California contracts with a carrier to transport/move property of the State.

4. Can you tell me who the current vendor is and what their rates are?

Answer: Below is the current Contractor's information for the Statewide Moving Services. This is the only information our office is able to release. If you would like any further detailed information (i.e. actual rates), this falls under the Public Records Act (PRA). In order to receive the rate information, please submit your request to the PRA Coordinator at: OBSPRAcoordinator@cdcr.ca.gov.

Blue Chip Moving & Storage, Agreement Number 5600004379

The deadline for submission of your bid has been extended from February 11, 2016 at 1:00 pm. to February 17, 2016 at 1:00 p.m.

If you submit a new bid, your first bid will be returned unopened. However, if you have already submitted a bid and you do not submit a new bid, your current bid shall remain in our files, unopened, until the new bid opening date.

We regret any inconvenience this may have caused. If you have any questions or need assistance from this office, please do not hesitate to contact me at (916) 255-6144.

Questions regarding the Cal eProcure internet site or downloading documents should be directed to the Fiscal Service Center, Vendor Management at 1-855-421-6355.

Sincerely, Maria Costa

MARIA COSTA

Contract Analyst Institution Contracts Section Contracts Management Branch

Enclosure

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BID SUBMITTAL CHECKLIST

STATEWIDE MOVING SERVICES

BID NUMBER: 6000001902, ADDENDUM NUMBER 1

Use this checklist to ensure that the documents identified below are included in your company’s bid package.

Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/ Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1) - For the bidder’s convenience, Exhibit B-1 is an Excel spreadsheet file. The spreadsheet(s) are password protected and cannot be altered, except where highlighted. The bidder will enter figures or amounts into each of the highlighted cells and print the document.

_____ Payee Data Record (STD 204)

_____ Copy of valid Commercial Drivers License

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable.

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable.

_____ Darfur Contracting Act (OBS 1500)

_____ IRAN Contracting Act (OBS 1502)

_____ Bidder Declaration (GSPD-05-105)

____ Copy of valid California Drivers License, State of California Contractors Limited Specialty Classification

License or D34 Prefabricated Equipment Contractor License.

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Original of Contractor Certification Clauses (CCC 307’s) - The CCC can be found on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

Copy of any required Certificate(s) of Insurance:

_____ Commercial General Liability

_____ Automobile Liability

_____ Workers’ Compensation, if applicable (If exempt, please cite the legal code that exempts you from this requirement.

_____ Motor Truck Cargo Liability

_____ Bailee’s Legal Liability