IFB__6000001902_Package.pdf

Invitation for Bid Bid No. 6000001902

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001902

Date: January 22, 2016

The California Department of Corrections and Rehabilitation (CDCR), Contracts Management Branch, hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Statewide Moving Services.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

Mover’s Time Sheet (Exhibit B-2)

Invitation for Bid Bid No. 6000001902

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Prison Rape Elimination Policy – Volunteer/Contractor Information Sheet (Exhibit E)

California State Institutions Map (Exhibit F)

Standard Contractor Certification Clauses (CCC)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

Darfur Contracting Act (OBS 1500)

Iran Contracting Act (OBS 1502)

Sample Certificate of Insurance

California DVBE Bid Incentive Instructions – Selecting Incentive Option

Bidder Declaration (GSPD-05-105)

Prime Contractor’s DVBE Subcontracting Report (Form 810P)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Maria Costa

(916) 255-6144 maria.costa@cdcr.ca.gov California Relay Service 1-800-735-2929

Notice to Prospective Bidders Bid No. 6000001902

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

STATEWIDE MOVING SERVICES

Bid No. 6000001902

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders January 22, 2016

Letters of Inquiry January 29, 2016

Submission of Bid February 11, 2016, 1:00 p.m.

Public Bid Opening February 11, 2016, 2:00 p.m.

Anticipated Date for Commencement of Services April 1, 2016

Termination of Agreement March 31, 2018

II. FUNDING

This is a Master Agreement in which a separate Purchase Orders (POs) will be issued for each participating institution. CDCR reserves the right to augment the Agreement dollar amount by 25-100% of the total bid.

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1) Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

4. CDCR reserves the right to include additional institution(s) or delete institution(s), which no longer require this service. The additional institution(s) will be included in the appropriate Institution Group and the bid rate for that group shall apply.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Maria Costa, Contract Analyst 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR STATEWIDE MOVING SERVICES - BID NO.

6000001902, Attention: Maria Costa, Contract Analyst - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein.

Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted in writing to allow CDCR time to research and prepare a response. Submit your letter of inquiry by January 29, 2016 directly to Maria Costa, Contract Analyst, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2

FAX: (916) 255-6187

E-mail: maria.costa@cdcr.ca.gov

Inquiries received after this date will only be addressed at CDCR’s discretion.

VIII. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB three (3) working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

IX. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

X. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

The State intends to award one or more Agreements to the lowest responsible bidder(s).

The State reserves the right to award either 1) one Agreement for all institutions specified herein, 2) one Agreement per geographic group, e.g., Deuel Vocational Institute (DVI), Mule Creek State Prison (MCSP) and Sierra Conservation Center (SCC), or 3) one Agreement per institution. This determination will be based on what is in the best interests of the State.

Bidders may submit bids for any and all institutions. If a bidder is the lowest bidder for more than one institution, all of the institutions awarded to that bidder will be incorporated into one Agreement.

The State reserves the right to award multiple Agreements for backup purposes. When services are needed, the “primary” Contractor, defined as the lowest responsible bidder, will be contacted first. IF and ONLY IF, the primary Contractor is unable to provide services, the “secondary” Contractor, defined as the second lowest responsible bidder, will be contacted. This process will be repeated based on the number of Agreements awarded and will take place each time the institution contacts the Contractor to provide services.

The State intends to award as many Agreements as are necessary for backup purposes.

Each Agreement will have a separate Agreement number and include all of the information contained in the bid document for the institutions awarded to that Contractor.

XI. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6:

Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000001902 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2

XII. GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

XIII. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, B, B-1, B-2, D, E and F

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XIV. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XV. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

XVI. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XVII. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the

DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XVIII. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XIX. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XX. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05- 105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XXI. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001902 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

- 1 -

BID SUBMITTAL CHECKLIST

STATEWIDE MOVING SERVICES

BID NUMBER: 6000001902

Use this checklist to ensure that the documents identified below are included in your company’s bid package.

Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/ Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1) - For the bidder’s convenience, Exhibit B-1 is an Excel spreadsheet file. The spreadsheet(s) are password protected and cannot be altered, except where highlighted. The bidder will enter figures or amounts into each of the highlighted cells and print the document.

_____ Payee Data Record (STD 204)

_____ Copy of valid Commercial Drivers License

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable.

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable.

_____ Darfur Contracting Act (OBS 1500)

_____ IRAN Contracting Act (OBS 1502)

_____ Bidder Declaration (GSPD-05-105)

____ Copy of valid California Drivers License, State of California Contractors Limited Specialty Classification

License or D34 Prefabricated Equipment Contractor License.

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Original of Contractor Certification Clauses (CCC 307’s) - The CCC can be found on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

Copy of any required Certificate(s) of Insurance:

_____ Commercial General Liability

_____ Automobile Liability

_____ Workers’ Compensation, if applicable (If exempt, please cite the legal code that exempts you from this requirement.

_____ Motor Truck Cargo Liability

_____ Warehouseman’s Legal Liability

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C* – General Terms and Conditions Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s) Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

SAMPLE

Bid Number 6000001902 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

SCOPE OF WORK

I. INTRODUCTION

This is a Master Agreement in which the Contractor shall provide all labor, materials, (including, but not limited to, boxes, labels, computer/keyboard bags, shrink wrapping, etc.), equipment (including, but not limited to, tools, file carts, four wheel dollies, etc.), licenses, permits, transportation, (including, but not limited to, gas, mileage, parking, etc.), supervision and every other item of expense, direct and indirect, necessary for the relocation of office furniture, equipment, supplies, computers and related material;

including fragile, overweight, oversized equipment and modular reconfigurations (disassemble and/or reassemble).

The California Department of Corrections and Rehabilitation (CDCR) estimates that approximately 1,100 employees may be moved during the term of this Agreement, in single or phased moves. The anticipated moves and/or Modular Systems Furniture installations may be within all fifty-eight (58) counties throughout California. The CDCR does not guarantee a minimum or maximum number of moves.

II. CONTRACTOR RESPONSIBILITIES

The Contractor shall provide all materials and supplies (including shrink-wrapping) at no additional cost to the CDCR, as needed for the relocation/transport of office furniture, equipment, files, supplies and materials within existing CDCR locations or from one location to another location. Office furniture and equipment includes, but is not limited to, desks, chairs, computer tables, credenzas, bookshelves, computers, printers, phones, coat racks, trash receptacles, file cabinets, file shelves, paper shredders, copiers, and fax machines. In general, each office work area will consist of a standard complement of furniture, to include, at a minimum, a desk, executive or task chair, computer table, credenza and/or bookcase.

Contractor shall give particular attention to the following:

Overweight items All Electronic Data Processing (EDP)/computer equipment Filing cabinets, drawer type (to be moved intact and in upright position) All photocopy equipment Oversized equipment Industrial shelving Word processing equipment Video equipment Desks with typing pedestals All wood furniture

The Contractor will be required to deliver surplus furniture and modular components directly to a CDCR designated location as needed. The Contractor will take necessary steps to protect floors, floor coverings, walls, elevators, lobbies, loading docks, stairways, doors and doorjambs, etc., from damage when operating hand

California Department of Corrections and Rehabilitation (CDCR) Exhibit A trucks, dollies, rolling bins, weight-moving appliances, etc. The Contractor shall provide and use all materials (i.e., masonite, corner guards, etc.) necessary to protect the State’s leased and owned facilities, at no additional cost to the CDCR.

The Contractor shall be responsible for providing all labor, tools and material required for bracing, bolting, hanging or anchoring freestanding shelving and files over 60” in height, as well as, dry erase and cork boards, pictures, etc., at no additional cost to the CDCR.

The Contractor shall utilize vehicles in good working condition and in compliance with all federal, state, and local laws and regulations for operation. All vehicles shall be sufficiently equipped with clean protective equipment to ensure safe transit and delivery of State property.

The Contractor shall be responsible for the satisfactory repair or replacement, at the CDCR’s discretion, of any State property lost, damaged, or stolen while in Contractor’s possession, and for the satisfactory repair of any damage to building(s) or grounds.

The Contractor is expected to provide a moving van with fully enclosed truck space (i.e. bobtail, low-boy, etc.), or a vehicle with lift gates and equally suitable equipment including an ample supply of blankets or similar coverings to ensure protection of property from scratches or damage. The Contractor shall assure that State property is afforded adequate protection at all times. The Contractor shall provide the appropriate type of vehicle applicable to the items requested for move (e.g., refrigerated van, vehicle carrier, low-boy, etc.). Also, the Contractor shall NOT provide two smaller vehicles (and charge extra) when one larger vehicle would be more appropriate.

The Contractor’s services shall typically be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., although the Contractor may be required to provide moving services before/after normal business hours and/or on weekends or holidays, as requested by the CDCR Project Coordinator or designee.

The Contractor shall provide a project lead person to direct workers and to ensure that all necessary communications with the CDCR are provided throughout the performance of duties under this Agreement.

Prior to each move, the CDCR may provide the Contractor with a timeline, detailed move work order and a scheduled walk-through at least three (3) business days prior to the move. If the detailed move work order provided by the CDCR is not clear, it is the Contractor’s responsibility to seek clarification prior to submitting a good-faith cost estimate.

Moving services to be provided by the Contractor shall be only those services ordered by the CDCR Project Coordinator.

Based on the detailed move work order request provided by the CDCR, the Contractor shall determine the number of staff hours and trucks required to complete

California Department of Corrections and Rehabilitation (CDCR) Exhibit A each move satisfactorily within normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) or other timeframe, as agreed to by both the CDCR and the Contractor. The Contractor shall provide to the CDCR, a good-faith cost estimate for each move, within two (2) working days of receiving a detailed move work order.

The cost of the move shall be invoiced based on the actual hours worked at the hourly rate identified in Exhibit B-1, Rate Sheet, and shall not exceed the good-faith cost estimate provided by the Contractor. Services shall be paid as specified in Exhibit B-1, Rate Sheet.

All hourly rate costs indicated herein shall include all third party or extra charges such as, parking fees, fuel surcharges, bond fees, rental of equipment, and other moving related expenses that the CDCR may request.

If there are any deviations from the detailed move work order request that would require a revised cost estimate, such changes shall be made in writing and agreed upon between the CDCR and the Contractor. Electronic mail transmission shall be an acceptable form for such requests. The CDCR reserves the right to cancel any scheduled move, in the event of unforeseen circumstances, within four (4) hours prior to the move.

The Contractor shall maintain effective communication with the CDCR Project Coordinator or designee during performance of the duties under this Agreement.

The Contractor shall follow only the direction of the CDCR Project Coordinator or designee, not the program staff. If the Contractor does follow directions from the program staff, without prior approval from the CDCR Project Coordinator or designee, and that direction causes additional expenses or additional hours, those additional hours and/or expenses shall not be charged as an additional cost to the

CDCR.

The Contractor shall make all necessary prior arrangements with building managers and local traffic authorities for use of elevators, adjacent streets, and sidewalks and shall obtain any necessary clearances or permits that may be required for parking and unloading. The Contractor shall be responsible for understanding and estimating the difficulties involved in each move and to determine the best resolution(s).

The Contractor shall be responsible to disassemble and reassemble components of desks, office furniture, shelving, and fixtures which cannot be moved as assembled.

The Contractor is responsible to furnish sufficient personnel to accomplish the requested work in the time indicated on their good-faith cost estimate and in a manner that conforms to the best practices and highest applicable standards of the Contractor’s industry. If work is not completed within the predetermined period of time and requires overtime, which was not specifically required by the CDCR, the CDCR shall not be liable for any overtime charges. In addition, overtime shall not accrue due to the Contractor’s failure to provide adequate personnel and equipment at the designated place and time. The CDCR shall not be responsible to pay overtime rates unless the Contractor’s personnel have worked in excess of eight (8) hours performing duties of previously agreed upon and scheduled overtime work.

California Department of Corrections and Rehabilitation (CDCR) Exhibit A

The Contractor shall pay employees according to the requirements defined by the Department of Industrial Relations, under the category of Modular Furniture Installer (Carpenter), utilizing the ratio of staff as provided on the Prevailing Wage Determination for the region in which the work is performed. Invoices shall reflect payment at prevailing wage rates, as specified in Exhibit B, Budget Detail and Payment Provisions.

The Contractor shall use equipment carts designed to transport computer equipment and library files. Each cart is to be shrink-wrapped and covered with a blanket to prevent damage to the equipment and files. The Contractor shall exercise extreme care when loading, transporting, and unloading computer equipment and computer components.

The Contractor shall carefully place all furniture, equipment, and materials in hard-walled offices, workstations, or other locations as designated by the CDCR Project Coordinator or designee.

The Contractor may be required to pack and unpack open shelf files, move components of shelving, desks, other office furniture, and/or relocate wallboards to specified locations.

Any packing/unpacking completed by the Contractor shall be determined and mutually agreed upon during the pre-move walk-through and included in the detailed move work order request.

The Contractor shall supply colored labels and self-closing boxes as requested by the CDCR Project Coordinator or designee, at no additional cost to the CDCR. The Contractor is responsible for providing and delivering moving boxes to the job site on the date requested by the CDCR Project Coordinator or designee. The Contractor’s Project Lead and the CDCR Project Coordinator or designee shall verify the number of boxes received. The Contractor shall pick up and remove all empty boxes following the end of each move, at no additional cost to the CDCR. The CDCR assumes no responsibility for damaged, lost or unreturned boxes.

The Contractor shall provide a minimum of two (2) personnel at the new facility on the first workday following the scheduled move to assist with post move related issues.

Until furniture is in final disposition, adjustments may be necessary.

The Contractor shall complete in duplicate, the Exhibit B-2, Mover’s Time Sheet, at the end of each day and shall obtain signature approval from the CDCR Project Coordinator or designee. The Contractor shall provide the CDCR Project Coordinator or designee, a copy of the approved Exhibit B-2, Mover’s Time Sheet at the end of each day. In order to be approved for payment, all invoices shall be accompanied by the appropriate Exhibit B-2, Mover’s Time Sheet.

The Contractor shall submit all invoices with the required backup documentation within five (5) working days after the move date.

California Department of Corrections and Rehabilitation (CDCR) Exhibit A

Job hours shall begin when the Contractor’s personnel arrive at the designated site and shall end when items are delivered and placed as specified at the new location.

No additional drive time for travel between Contractor’s place of business and designated site is allowed unless the Contractor is transporting State property to or from storage.

The Contractor shall arrive at the designated site at the agreed upon time with all specified/required equipment and tools, including but not limited to the following:

a) Bobtail truck with lift gate

b) Pallet jack

c) Partition carts

d) Computer carts designed to transport computer equipment

e) Battery powered drill/screwdriver

f) Safe jacks

g) Furniture pads

h) Masonite

i) Door stops

j) Dollies – 4 wheels

k) Open top boxes

III. FAILURE TO PERFORM

The State reserves the right to award multiple Agreements for backup purposes.

When services are requested by the CDCR, the “primary” Contractor, defined as the lowest responsible bidder, will be contacted by the CDCR Project Coordinator and/or designee first. IF and ONLY IF, the primary Contractor is unable to provide services, the “secondary” Contractor, defined as the second lowest responsible bidder, will be contacted. This process will be repeated based on the number of Agreements awarded and will take place each time the Contractor is contacted for services.

The State intends to award as many Agreements as are necessary for backup purposes. Each Agreement will have a separate Agreement number and include all of the information contained in the bid document.

Failure to provide services on three (3) or more occasions may result in termination of your Agreement or the CDCR not having to contact the Primary Contractor prior to going to the Secondary Contractors for the duration of the Agreement term. The CDCR Project Coordinator or designee has sole discretion in this selection.

IV. CDCR RESPONSIBILITIES

The CDCR shall provide an onsite Project Coordinator for each move who will be responsible for coordinating activities and arranging for all contracted moving services.

The CDCR Project Coordinator or designee shall prepare a detailed move work order request to include designated items to be moved, specify move locations and any other requirements needed.

California Department of Corrections and Rehabilitation (CDCR) Exhibit A

The CDCR Project Coordinator or designee shall make arrangements for a walk-through of both the vacated and the newly occupied facilities with the Contractor Project Lead and the property owner/management, prior to and after completion of any move. The purpose of the walk-through is to inspect the facilities for any possible damage. If damages have occurred to any facility resulting from the move, the damages will be repaired at the sole expense of the Contractor.

The CDCR Project Coordinator or designee shall verify the number of boxes received with the Contractor’s Project Lead.

The CDCR shall pack and unpack all office/workstations, file cabinets, shelves and bookcases, utilizing boxes furnished by the Contractor.

The CDCR shall affix colored labels to all items being moved, utilizing labels furnished by the Contractor.

The CDCR shall provide and post a general layout plan for placement of furniture and equipment.

The CDCR shall disconnect and reconnect all computer equipment, components, printers, fax…