IFB No. 2026-SP-21 Transportation Uniform Supply.pdf

INVITATION FOR BIDS

FOR

TRANSPORTATION UNIFORM SUPPLY

IFB No.: 2026-SP-21 Date Issued: October 20, 2026

Bids will only be accepted through PlanetBids on the Corpus Christi Regional Transportation Authority, hereinafter called the “CCRTA”, website at https://vendors.planetbids.com/portal/70072/bo/bo-detail/147477 until 3:00 p.m. (CST) on Tuesday, December 1, 2026, for Transportation Uniform Supply. This is a three-year firm fixed-price supply and service contract. The effective date for this contract is April 1, 2027. The CCRTA will award a single contract to one Contractor for all uniform products. Bid prices will be valid for one hundred twenty (120) calendar days from the Board approval date.

Bidders are encouraged to attend a pre-bid conference on Tuesday, November 3, 2026, at 3:00 p.m. (CST) in the third-floor Multi-Purpose Room of the CCRTA’s Staple Street Center located at 602 N. Staples St., Corpus Christi, Texas 78401. The purpose of this meeting is to provide an overview of the requirements of the project and to answer any questions Bidders may have regarding this procurement. Although attendance is not mandatory, Bidders are strongly encouraged to attend.

All questions regarding this solicitation must be submitted through the Questions and Answers (Q&A) section of PlanetBids.

All Bidders must complete the Uniform Specifications Submittal Form (Exhibit I) and submit it through the Q&A section of PlanetBids for CCRTA review and approval. This requirement applies to all Bidders, whether they are proposing uniform products that meet the IFB specifications or requesting approval of equal products. The deadline for submitting Exhibit I, questions, and requests for approved equal products is Tuesday, November 10, 2026, at 3:00 p.m. (CST). CCRTA will review the submitted forms and respond to questions and product approval requests by Tuesday, November 17, 2026.

All proposed uniform products must receive CCRTA approval before a Bidder may submit a bid. Bidders must include their approved Exhibit I with their final bid submission through PlanetBids. Approval of Exhibit I applies only to the proposed uniform products and does not constitute approval of the Bidder or a determination of bid responsiveness or bidder responsibility.

Further information regarding this solicitation may be obtained by directly contacting Christina Perez, Director of Procurement, or Sherrié Clay, Procurement Specialist, at procurement@ccrta.org. For PB System™ technical questions, contact PlanetBids Support at 818-992-1771 or click on the Help Center in the top right corner to access their FAQs. You may also open a support ticket.

https://vendors.planetbids.com/portal/70072/bo/bo-detail/147477 mailto:procurement@ccrta.org

IFB No. 2026-SP-21 Transportation Uniform Supply

For the purposes of this procurement, the following bid documents are applicable:

• Invitation for Bids (IFB),

• Bid Submission Checklist (Use As A Reference),

• Instructions to Bidders,

• Specifications,

• Standard Supply Agreement Terms and Conditions, and

• Standard Service Terms and Conditions.

Line Items Price Schedule (To be completed within PlanetBids.) Submit in the Line Items section in PlanetBids.

Attachments and Certifications:

• Bidder Responsibility and Eligibility Certification Form (Attachment A),

• Conflict of Interest Acknowledgement and Certification (Attachment B),

• References (Attachment C),

• Bidder Information Form (Attachment D), and

• Current Contracts on Hand (Attachment E).

Appendix:

• CCRTA’s Logo Examples (Appendix A).

Exhibit:

• Uniform Specifications Submittal Form (Exhibit I) (Required of all Bidders)

The following documents must be signed where applicable and submitted through PlanetBids with your bid for it to be considered responsive:

• Line Items Price Schedule (To be completed within PlanetBids),

• Attachments and Certifications: A through E, and

• Approved Uniform Specifications Submittal Form (Exhibit I).

PlanetBids will not accept your bid until all required documents are submitted.

The following documents are required only upon notification of recommendation for the award:

• Form 1295, "Certificate of Interested Parties”

• Certificate of Insurance

Bidders are encouraged to utilize the enclosed Bid Submission Checklist to ensure your bid package is responsive to the requirements of this IFB.

BID SUBMISSION CHECKLIST

(USE AS A REFERENCE)

Bid Documents Required Check

Bids MUST BE submitted through PlanetBids and include the following:

1. Line Items Price Schedule,

2. Bidder Responsibility and Eligibility Certification Form (Attachment A),

3. Conflict of Interest Acknowledgement and Certification (Attachment

B),

4. References (Attachment C), and

5. Bidder Information Sheet (Attachment D).

6. Current Contracts on Hand (Attachment E).

1. Line Items Price Schedule (To be completed within PlanetBids in the Line Items Section)

2. Bidder Responsibility and Eligibility Certification Form (Attachment A) – List Bidder’s Name, Title, Sign and Date

3. Conflict of Interest Acknowledgement and Certification (Attachment B) List Bidder’s Name, Sign, Print, Date, and list Title

4. References (Attachment C) – DO NOT Include CCRTA As a Reference

1. List four (4) similar projects which your firm has completed within the last five (5) years.

5. Bidder Information Sheet Form (Attachment D) I. Bidder must:

- List Company Name, Address, City, State, Zip Code, FEIN/TIN and Unique Identity number.

- List if the Company is a subsidiary. If yes, name the Holding/Parent Company

- List the number of years the Company has been in business.

- List the Company’s Commodity/NAICS Code and

Corresponding Index Entry

II. Disadvantaged Business Enterprise (DBE) Certification

- If you are currently certified as a DBE, list the year of initial certification and the name of the agency with whom you are certified.

III. Bidder Primary Contact

- List Name, Title, Telephone numbers (office and mobile), and a valid email address

IV. Authorized Signatory (If different from Primary Contact)

- List Name, Title, Telephone numbers (office and mobile), and a valid email address

6. Current Contracts on Hand (Attachment E)

For each contract, provide the following information:

- Client/Agency Name

- Contract Title

- Contract Status (e.g., Active, In Progress, On Schedule, Delayed, On Hold, or Completed but Pending Closeout),

- Anticipated Completion Date

- Current Contract Value (including any amendments, modifications, or change orders, if applicable)and

- Estimated Percent Complete

7. Uniform Specifications Submittal Form (EXHIBIT I)

- All Bidders must complete and submit Exhibit I through PlanetBids during the Q&A period for CCRTA review and approval.

- Bidders must provide the required uniform product specification for each uniform product proposed.

- This form is to be submitted whether you are proposing uniform products that meet the IFB specifications or requesting approval of equal products.

- The form must be signed and dated by the Bidder’s authorized representative.

INSTRUCTIONS TO BIDDERS

1.0 GENERAL

The following instructions by the Corpus Christi Regional Transportation Authority, (CCRTA) are intended to afford Bidders an equal opportunity to participate in the CCRTA’s contracts.

2.0 EXPLANATIONS AND COMMUNICATIONS

2.1 Any explanation desired by a Bidder regarding the meaning or interpretation of these Instructions or any other bid documents must be requested through the Q&A section in PlanetBids by the Q&A submission deadline.

2.2 Oral explanations or instructions are non-binding. Any information given to one prospective Bidder concerning this IFB will be furnished to all prospective Bidders via email or addendum if the information is necessary for submitting bids or if the lack of such information would be prejudicial to uninformed Bidders.

2.3 All communication regarding this solicitation must be made directly to the

Procurement Department. Any violation could be grounds for disqualification.

3.0 SPECIFICATIONS

3.1 Bidders are expected to review the instructions, specifications, and CCRTA

Logo Examples for this project. Failure to do so will be at the Bidder's risk.

Bids submitted in any format other than through PlanetBids, or that do not adhere to the provided templates, may not be considered as responsive bids.

3.2 The apparent silence of the specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, will be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. The Project Manager will make all interpretations of the specifications based on this statement.

4.0 APPROVED EQUALS

BIDDERS SEEKING AN APPROVED EQUAL MUST COMPLETE THE

UNIFORM SUBMITTAL FORM (EXHIBIT I) AND SUBMIT THE REQUEST

THROUGH THE Q&A SECTION IN PLANETBIDS FOR CCRTA REVIEW AND

APPROVAL PRIOR TO BID SUBMISSION.

ALL QUESTIONS AND APPROVED EQUAL REQUESTS ARE DUE BY 3:00

P.M. (CST) ON NOVEMBER 10, 2026.

CCRTA WILL RESPOND TO ALL SUBMITTED QUESTIONS AND ANNOUNCE

APPROVED UNIFORM PRODUCT REQUESTS BY NOVEMBER 17, 2026.

• ONLY BIDDERS PROPOSING UNIFORM PRODUCTS APPROVED BY

CCRTA IN ACCORDANCE WITH THIS SOLICITATION WILL BE

ELIGIBLE TO SUBMIT A BID.

• BIDDERS WITH APPROVED UNIFORM PRODUCTS MUST SUBMIT

THEIR APPROVED UNIFORM SPECIFICATIONS SUBMITTAL FORM

(EXHIBIT I) IN THE CORRESPONDING SECTION IN PLANETBIDS.

5.0 INFORMATION REQUIRED

5.1 Bidders must submit their bid in accordance with the requirements of this Invitation for Bids. The submission includes:

• Line Items Price Schedule (To be completed and submitted in the Line Items section in PlanetBids.)

• Attachments and Certifications: Attachments A through E (Uploaded in the corresponding section in PlanetBids.)

• Uniform Specifications Submittal Form (Exhibit I) (Upload the Approved form in the corresponding section in PlanetBids.)

The submission of these documents will constitute the Bidder’s offer.

Erasures or other changes must be initialed by the person signing them. If an agent signs a bid, it must include proof of their authority, unless such evidence has been previously furnished to CCRTA.

5.2 The Bidder should quote its lowest and best price. Pricing must include all items to perform the work and transportation unless otherwise specified.

5.3 CCRTA does not have to pay federal excise taxes or state and local sales and use taxes, except for contracts for improvements to real property.

6.0 SUBMISSION OF BIDS

6.1 Bids must be submitted through PlanetBids on the CCRTA’s website at https://vendors.planetbids.com/portal/70072/bo/bo-detail/147477.

Bid Due Date: Tuesday, December 1, 2026, by 3:00 p.m. (CST)

6.2 All required bid documents, including the Line Items Price Schedule, and Attachments and Certifications, must be completed, signed where applicable, and submitted through PlanetBids prior to the Bid submission deadline. Failure to submit required documentation necessary to establish compliance with the Scope of Work will result in the Bid being deemed non-responsive.

6.3 Bidders are responsible for ensuring that their complete Bid is submitted through PlanetBids and received prior to the Bid submission deadline.

PlanetBids will not accept Bid submissions after the deadline.

6.4 Schedule

Bids will be governed by the following tentative schedule:

• Tuesday, October 20, 2026 – IFB Issued Bid documents are available through PlanetBids on the CCRTA website at https://vendors.planetbids.com/portal/70072/bo/bo-detail/147477.

• Tuesday, November 3, 2026 – Pre-Bid Conference will be held at

3:00 p.m. (CST) in the third-floor Multi-Purpose Room of the CCRTA’s Staples Street Center located at 602 N. Staples St., Corpus Christi, Texas 78401.

• Tuesday, November 10, 2026 – Deadline for all Questions, submission of the Uniform Specifications Submittal Form (Exhibit I), and Approved Equal Requests: Bidders must submit all questions and requests for approved equal products through the Q&A section in PlanetBids by 3:00 p.m. (CST). The CCRTA will not accept bids with unapproved equal products.

• Tuesday, November 17, 2026 – CCRTA's response to Questions and Approved Equal Requests: The CCRTA will respond to all submitted questions and approved equal requests via email or as an addendum through PlanetBids.

• Tuesday, December 1, 2026 – Bids Due Bids are due no later than 3:00 p.m. (CST). All Bids must be submitted through PlanetBids prior to the deadline. Bid results will be posted in PlanetBids following the review and confirmation of compliance with all required bid submission documents for each Bidder.

• Wednesday, February 3, 2027 – Contract Awarded (Tentative)

The CCRTA’s Board of Directors will meet to award a Contract to the successful Bidding firm.

7.0 MODIFICATION OR WITHDRAWAL OF BIDS

Bids may be modified or withdrawn through PlanetBids prior to the exact time and date specified for receipt of bids.

8.0 BID RESULTS

Following the bid deadline, PlanetBids will automatically publish the results, which will include the Bidder names and their respective bids, on the PlanetBids platform.

9.0 REFERENCES

The CCRTA requires Bidders to supply a list of pertinent references using the References Form (Attachment C) located in the Documents section of PlanetBids.

Please do not use the CCRTA as a reference.

10.0 EVALUATION FACTORS

10.1 CCRTA will award a contract to the lowest responsible Bidder, considering price and other factors. Contracts may be awarded as a lump sum or based on unit prices. For unit price contracts, CCRTA will pay based on the actual quantities supplied.

10.2 In determining the “lowest responsible” bid, the CCRTA may consider, in addition to price, other factors such as compliance with the bid documents, delivery requirements, costs of maintenance and operations, training requirements, warranties, availability of repairs or other services, the financial or other qualifications and abilities of the Bidder, past performance of the Bidder, other factors contributing to the overall costs, both direct and indirect, related to an item, and compliance with the CCRTA’s Affirmative Action policies and goals. A record of poor performance or nonperformance on prior work may disqualify a Bidder.

11.0 RESERVATION OF RIGHTS

The CCRTA expressly reserves the right to:

11.1 Reject or cancel any or all bids.

11.2 Waive any defect, irregularity or informality in any bid or bidding procedure.

11.3 Waive as informality, minor deviations from specifications at a lower price than other bids meeting all aspects of the specifications if it is determined that total cost is lower, and the overall function is improved or not impaired.

11.4 Extend the bid due date.

11.5 Reissue an Invitation for Bids.

11.6 Consider and accept an alternate bid as provided herein when most advantageous to the CCRTA.

11.7 Procure any item or services by other means.

12.0 ACCEPTANCE

Acceptance of a Bidder’s offer in some instances will be in the form of purchase orders issued by the CCRTA. Otherwise, the acceptance of a Bidder’s offer will be by acceptance letters issued by the CCRTA. Subsequent Purchase Orders may be issued as appropriate. Unless the Bidder specifies otherwise in the bid, the CCRTA may award the contract for any item or group of items shown on the Invitation for Bid.

13.0 BID PROTESTS

If a Bidder desires to protest any bidding procedure, they must submit the protest in writing to the CCRTA’s Chief Executive Officer within five business days after the Board awards the contract. The protest must include:

• The protestor's name and address

• The project number and description from the IFB

• A statement of the grounds for protest and any supporting documentation

14.0 EQUAL OPPORTUNITY

Bidders are expected to comply with all applicable federal, state, and local laws concerning Equal Opportunity in employment and in the provision of goods and services by the Bidder.

15.0 SINGLE BID

15.1 If CCRTA receives only one bid, CCRTA has the option to either:

• Conduct a price or cost analysis of the bid and award the contract, or

• Reject the bid and revise this Invitation for Bids.

A price analysis involves examining the bid and evaluating the bid price without looking at its individual cost parts. This analysis is done by comparing the bid price with published price lists, established rates, or competitive prices. The comparison will be for similar quantities and specifications. If there is a difference, CCRTA will conduct a detailed analysis of that difference and its related costs.

15.2 If CCRTA cannot get a valid price analysis, it may need to conduct a cost analysis of the bid price. A cost analysis involves reviewing and evaluating a Bidder’s cost or pricing data and the factors used to estimate contract performance costs, assuming reasonable economy and efficiency.

15.3 CCRTA will select the personnel to perform any price or cost analysis.

CCRTA’s decision regarding these options is final.

16.0 SALES TAX EXEMPTION

The CCRTA qualifies for exemptions of Sales, Excise, and Use Taxes under the Texas Tax Code with political subdivisions of the State of Texas.

17.0 FORM 1295 “CERTIFICATE OF INTERESTED PARTIES”

(Only to be submitted upon notification of recommendation for an award.)

Bidders must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that Bidder has been recommended for award. Form 1295 requires disclosure of “interested parties” with respect to entities that enter contracts with cities. These interested parties include:

(1) persons with a “controlling interest” in the entity, which includes: a. an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock or otherwise that exceeds 10 percent; b. membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or c.

service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers; or

(2) a person who acts as an intermediary and who actively participates in facilitating a contract or negotiating the contract with a governmental entity or state agency, including a broker, adviser, attorney or representative of or agent for the business entity who has a controlling interest or intermediary for the business entity.

Form 1295 must be electronically filed with the Texas Ethics Commission at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. The form must then be printed, signed, and filed with the CCRTA. For more information, please review the Texas Ethics Commission Rules at https://www.ethics.state.tx.us/legal/ch46.html. A Sample Copy of Form 1295 has been provided for reference only.

18.0 NO DIRECT CONTACT WITH THE CCRTA’S BOARD OF DIRECTORS OR

STAFF

Bidders are advised not to contact any CCRTA Board of Director or staff in any manner during this bid process. All communication with the Board should be reserved for public meetings in which this item is properly posted on the agenda, and all communication regarding this IFB must be made through the Procurement Department.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/legal/ch46.html

SPECIFICATIONS

1.0 GENERAL

The Corpus Christi Regional Transportation Authority (CCRTA) is seeking a Contractor to furnish, supply, and provide ongoing uniform services for bus operators and supervisors. The current workforce serviced under this Contract consists of approximately 80 male and 16 female bus operators, with the potential to increase to as many as 104 operators during the term of the Contract. In addition, the Contract includes uniform services for approximately 11 male and seven (7) female supervisors.

Effective coordination and management of the uniform service program are critical to ensure employees receive uniforms in a timely manner and that replacements, repairs and other required services are performed without interruption.

Each newly hired employee will initially be provided with five (5) shirts, three (3) pairs of pants, and one (1) lightweight jacket. Additional uniform items may be ordered for newly hired employees after passing a probationary period.

The effective date of the contract is April 1, 2027.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor will maintain adequate shelf-stock to meet the requirements of this Contract and ensure timely fulfillment of the CCRTA’s orders.

2.2 The Contractor will provide services under this Contract at the CCRTA Operations Facility located at 5658 Bear Lane, Corpus Christi, Texas 78405, on pre-scheduled service days as requested by the CCRTA.

If the Contractor does not maintain a storefront or business location within the Corpus Christi area, the Contractor must visit the CCRTA Operations Facility at least once annually to facilitate new uniform orders, typically in January. The Contractor must also make additional on-site visits, as needed, to address and resolve issues that cannot be adequately handled by telephone or email.

3.0 QUALITY ASSURANCE

The Contractor will replace improperly manufactured, defective, or improperly fitted garments within seven (7) business days after receiving notification from the CCRTA. The Contractor will be responsible for all costs associated with the replacement, including shipping, handling, and delivery.

Failure to replace garments within the required delivery timeframes may be considered a default under the Contract and may result in the assessment of liquidated damages.

The Contractor will warrant garments to be free from defects for at least one

(1) year against workmanship or fabric defects.

4.0 DELIVERY REQUIREMENTS

The Contractor will deliver all individual uniform orders for sizes Small through 6XL within fifteen (15) calendar days after receipt of the order. Uniform orders for sizes 7XL and larger will be delivered within thirty (30) calendar days after receipt of the order.

Failure to deliver garments within the required delivery timeframes may be considered a default under the Contract and may result in the assessment of liquidated damages.

5.0 MEASUREMENTS

The Contractor will provide qualified personnel to take measurements at a mutually agreed-upon date, time, and location convenient to the CCRTA.

The Contractor will make as many onsite visits as necessary to obtain the initial measurements of all employees requiring uniforms. Initial measurements for all existing employees must be completed within fourteen (14) calendar days after receipt of the fully executed Contract.

If the Contractor does not maintain a storefront or business location within the Corpus Christi area, the Contractor must provide uniform product samples in every size listed for each item included in the Line Items Price Schedule to the CCRTA Project Manager upon Contract award at no additional cost to CCRTA. The samples must be made available for fitting purposes to ensure that newly hired employees can be properly fitted.

The Contractor must provide uniforms that are properly fitted to each employee, including hemming pant lengths and making any necessary adjustments to achieve a proper fit, at no additional cost to CCRTA or the employee.

The objective of these requirements is to ensure that all bus operators and supervisors receive properly fitted uniforms that promote a consistent, professional appearance and reflect positively on CCRTA.

6.0 CCRTA LOGO DESIGN

The CCRTA will provide the Contractor with the approved CCRTA logo to be embroidered on designated uniform shirts and jackets at no additional cost to the CCRTA or employee.

A sample of the required embroidered logo is provided in Appendix A. The cost of the embroidery, including all digitizing, setup, programming, and related fees, will be included in the Contractor’s unit prices. No separate charges for logo setup or embroidery will be permitted.

Additional embroidery, including the employee’s name and/or job title, may be required for designated positions. Bidders must provide a unit price for these embroidery services in the Line Items Price Schedule. The quoted unit price must include all labor, materials, setup, and application costs associated with the additional embroidery.

7.0 CHANGES IN FABRIC OR COLOR, DISCONTINUED ITEMS

If, during the term of the Contract, a change in fabric or color is required, or an item is discontinued, due to circumstances beyond the Contractor’s control, the Contractor must provide written notification to the CCRTA at least thirty (30) calendar days prior to implementing any such change. The notification must include supporting documentation explaining the reason for the requested change.

The Contractor must not furnish or substitute any fabric or color different from the approved specifications without prior written approval from the CCRTA.

All changes to the Contract must be processed through the CCRTA Procurement Department in the form of a contract modification and signed by both parties.

Any unapproved substitutions will be rejected, and the Contractor will be responsible for all cost associated with the replacement of unapproved fabrics or colors.

8.0 LIQUIDATED DAMAGES

The liquidated damages set forth in this section may be assessed for unsatisfactory performance or failure to comply with the requirements of this Contract. The parties acknowledge that these liquidated damages are not intended to serve as a penalty but rather represent a reasonable estimate of the damages CCRTA may incur as a result of incomplete, delayed, or unsatisfactory performance.

Late delivery of uniforms $15.00 (per order - per employee) Late replacement of uniforms $15.00 (per order – per employee) Incorrect delivery of uniforms $15.00 (per order - per employee) No show on pre-scheduled service days $25.00 (per incident)

The assessment of liquidated damages will not relieve the Contractor of its obligation to complete all required work, correct any deficiencies, or otherwise comply with all terms and conditions of the Contract.

9.0 UNIFORM ITEMS

Product Specifications Submission Requirement:

All Bidders must provide CCRTA with the following specifications for each uniform product proposed using the Uniform Specifications Submittal Form (Exhibit I):

• Manufacturer or brand name

• Style name

• Product item number

• Color

• Fabric composition, type and percentage of each fiber

• Fabric weight

• Available sizes

All information must be sufficiently detailed to allow CCRTA to identify each proposed uniform product and evaluate its compliance with the requirements of this IFB.

All Bidders must complete and submit the required Uniform Specifications Submittal Form (Exhibit I) by the Q&A submission deadline for CCRTA review and approval prior to bid submission.

All uniform items must maintain consistent colors in accordance with the CCRTA-approved specifications. Specifically:

• All pants and shorts must match in color.

• All operators’ shirts must match in color.

• All supervisors’ shirts must match in color.

• All jackets and vests must match in color.

• All knit caps must match in color.

Color consistency must be maintained across all applicable uniform items and throughout the Contract term, including replacement orders. Variations or mismatches in color that deviate from CCRTA-approved specifications are not acceptable. CCRTA reservice the right to reject any uniform items that do not meet these requirements, at no additional cost to CCRTA.

Approved Equal Uniform Product

Bidders seeking an approved equal uniform product must complete the Uniform Specifications Submittal Form (Exhibit I) and submit the request through the Q&A section in PlanetBids by the Q&A submission deadline for CCRTA review and approval prior to submitting a bid. All proposed approved equals must receive prior written approval from the CCRTA during the Q&A period. Any approved equal that has not received prior written approval will be deemed non-responsive.

Approval and Addendum:

CCRTA will review requests for approved equal uniform products submitted through the Q&A section of PlanetBids. Any approved equal products will be identified in an Addendum issued through PlanetBids and made available to all Bidders.

Only products approved by CCRTA will be eligible to submit their bid.

Sample Submission Requirement:

CCRTA reserves the right to require the submission of physical samples for any individual uniform item, or all proposed uniform items prior to Contract award.

Samples must be provided in the specified size, color, and configuration intended for production and must accurately represent the quality, materials, workmanship, and construction of the uniform items to be furnished under the Contract.

If samples are requested, they must be received by CCRTA within five (5) business days of the request.

Samples will be delivered to:

CCRTA Operations Facility Attn: Michael Ledesma 5658 Bear Lane Corpus Christi, TX 78405

Failure to Provide Samples:

Failure to submit the requested samples prior to Contract award and by the specified deadline may result in the rejection of the proposed uniform products and the bid, as applicable.

CCRTA reserves the right to evaluate submitted samples for compliance with the solicitation requirements and to reject any samples that do not meet the specified requirements.

10.1 Men and Women Pants

The trousers must meet the following minimum specifications:

• Color: Navy Blue .

• Material: 100% Polyester.

• Belt Loops: Five (5) to seven (7) belt loops, each approximately 2 inches in length.

• Closure: Matching melamine button and brass zipper.

• Reinforcement: Bartacks at all stress points for added durability.

• Pockets: Two (2) front slash pockets and two (2) rear pockets for both men’s and women’s styles.

10.2 Men and Women Comfort Flex Pants

The comfort flex pants must meet the following minimum specifications:

• Color: Navy Blue.

• Material: 95% nylon, 5% spandex.

• Waistband: Interior stretch waistband for added mobility and comfort.

• Belt Loops: Five (5) to seven (7) belt loops, each approximately 2 inches in length.

• Closure: Matching melamine button and brass zipper.

• Reinforcement: Bartacks at all stress points for added durability.

• Pockets: Two (2) front slash pockets and two (2) rear pockets for men’s and women’s styles.

10.3 Men and Women Shorts

The shorts must meet the following minimum specifications:

• Color: Navy Blue.

• Material: 95% nylon and 5% spandex.

• Inseam: 7” – 9” inseam.

• Pockets: Two (2) front pockets and two (2) rear pockets.

10.4 Men and Women Bus Operator Navigator Style Shirts

The bus operator’s shirts must meet the following minimum specifications:

• Color: Blue, or Light Blue.

• Material: Fabric options include a 55% cotton/45% polyester blend at

4.5 oz. and a 65% polyester/35% cotton moisture-wicking blend at 3.5-

3.75 oz.

• Shrink Resistance: Fabric must be shrink-resistant.

• Wrinkle Resistance: Fabric must be wrinkle-resistant.

• Pockets: Two (2) flap pockets on the front.

• Sleeve Styles: Both short-sleeved and long-sleeved styles will be required.

• Logo: CCRTA Logo 2 embroidered in white above left chest pocket.

10.5 Supervisor Shirts

The staff shirts must meet the following minimum specifications:

• Color: White.

• Style: Police-style duty/patrol uniform shirt with full or partial center front zipper. Sewn in military style creased front and back. Epaulets on the shoulders.

• Material: 100% polyester, with fabric weight of 8 oz.

• Side Panels: Stretch nylon side panels for added mobility and comfort.

• Shrink Resistance: Fabric must be shrink-resistant.

• Wrinkle Resistance: Fabric must be wrinkle resistant.

• Pockets: Two (2) chest pockets.

• Sleeve Styles: Both short-sleeved and long-sleeved styles must be available.

• Logo: CCRTA Logo 1 embroidered in Navy Blue above left chest pocket.

• Personalization: Employee name and title embroidered above the right chest pocket.

10.6 Heavy Weight Hooded Jacket

The heavyweight jacket must meet the following minimum specifications;

• Color: True Royal Blue.

• Material: 100% polyester.

• Logo: CCRTA Logo 3 embroidered in white on the left chest.

• Construction: High-quality, durable construction.

• Exterior: Water-repellant outer shell.

• Lining: Insulated lining suitable for cold weather and winter conditions.

• Hood: Built-in hood.

• Closure: Full length front zipper

• Pockets: Two side pockets, one on each side.

10.7 Light Weight Jacket

The lightweight jacket must meet the following minimum specifications:

• Logo: CCRTA Logo 4 embroidered in White on left chest.

• Material: 100% polyester, with a fabric with of 11.8 oz.

• Comfort and Breathability: Breathable material with comfortable stretch.

• Pockets: Two side pockets, one on each side.

10.8 Belt

The belt must meet the following minimum specifications:

• Color: Solid black with no patterns or decorative designs.

• Buckle: Plain silver-finish buckle.

• Material: Leather construction.

• Width: Minium of 1.5 inches and maximum of 2 inches.

10.9 Vest

The vest must meet the following minimum specifications:

• Logo: CCRTA Logo 5.

• Material: 100% polyester, with a fabric weight of 8.3 oz.

• Closure: Full-length front zipper.

• Armholes: Tricot-lined armholes for added comfort.

• Pockets: Front zippered pockets.

• Sizing and Availability: Sizes up to men’s 10XL must be available or sourceable in the same or a substantially similar style and color, to accommodate a range of sizes.

10.10 Knit Caps

The knit caps must meet the following minimum specifications:

• Style 1: Knit beanie cap, navy blue with the CCRTA logo embroidered in white

• Style 2: Fold-up knit cap, navy blue with the CCRTA logo embroidered in white

APPENDIX A

CCRTA LOGO

LOGO EXAMPLES

IN NAVY BLUE OR WHITE

Logo 1

Logo in Navy Blue

Dispatch, Training Instructor, and Street Supervisor Police Uniform Style Shirt (White)

Logo 2

Logo in White

Logo in White to be embroidered onto the Operator Navigator shirt as shown on the next page.

(This shirt is for logo illustration only.)

Operator Shirt Navigator Style Shirt (Blue or Light Blue)

Logo 3

Heavy Weight Hooded Jacket (True Royal Blue)

Logo 4

Light Weight Jacket (True Royal Blue)

Logo 5

Vest (True Royal Blue)

STANDARD SUPPLY AGREEMENT TERMS AND CONDITIONS

1. TERM.

The term of this Supply Agreement will be for the period specified in the Invitation for Bids.

2. DESCRIPTION – SALE OF GOODS.

The Contractor will transfer and deliver to the CCRTA and the CCRTA will pay for and accept all the CCRTA’s requirements during the referenced term of the Agreement for all the items listed and described in the bid documents. Quantities shown are merely estimates and do not obligate the CCRTA to order or accept more than the CCRTA’s actual requirements during the period of this Agreement, nor do the estimates limit the CCRTA from ordering less than its actual needs during the period of this Agreement, subject to availability of appropriated funds.

3. CONTRACTOR TO PACKAGE GOODS.

The Contractor will package all goods in accordance with good commercial practice. Each shipping container will be clearly and permanently marked as follows: (a) the Contractor’s name and address; (b) CCRTA’s name, address, and Purchase Order (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and (d) the number of the container bearing the packing slip. The Contractor will bear the cost of packaging unless otherwise provided. Goods will be suitably packed to secure the lowest transportation costs and to conform with the requirements of common carriers and any applicable specifications. The CCRTA’s count or weight will be final and conclusive on shipments not accompanied by packing lists.

4. TAX EXEMPTION

The CCRTA is exempt from paying state and local sales taxes except for contracts for improvements to real property under the Texas Tax Code with political subdivisions of the State of Texas.

5. NO SHIPMENTS UNDER RESERVATION.

The Contractor is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods.

6. TITLE AND RISK OF LOSS.

The title and risk of loss of the goods will not pass to CCRTA until it receives and takes possession of the goods at the point or point of delivery. The terms of this Agreement are “no arrival, no sale.”

7. DEFAULT IN ONE INSTALLMENT TO CONSITITUTE TOTAL BREACH.

Each installment or lot of goods delivered under this Agreement is dependent on every other installment or lot, and a delivery of non-conforming goods or a default of any nature on one installment or lot will impair the value of the whole Agreement and will constitute a breach of the Agreement as a whole.

8. NO REPLACING DEFECTIVE TENDER.

Every tender or delivery of goods must fully comply with all provisions of this Agreement as to time of delivery, quality, fitness or use and the like. If a tender is made which does not fully conform, such failure will constitute a breach of the Agreement, and the Contractor will not have the right to substitute a conforming tender; provided, however, that if the time for performance is not yet expired, the Contractor may reasonably notify the CCRTA of its intention to cure and may then make a conforming tender within the required time.

9. INVOICES AND PAYMENTS.

9.1 Submission Process: Invoices must be submitted electronically to Accountspayable@ccrta.org. Each invoice should include charges only for items that have been shipped or delivered. The invoice date must not be earlier than the shipping date.

9.2 Invoice Requirements: Each departmental invoice must be submitted as a standalone document and must include the following:

• Contract Number: The contract number must be clearly displayed on all documents.

• Unique Invoice Number: Each invoice must include a distinct invoice number.

• Employee Details: Each line item must include the employee’s name and the specific services or garments provided.

• Itemized Line Items: Each service and garment must be listed separately in accordance with the Line Items Price Schedule.

• Verified Services: Invoices must only be submitted for services that have been completed.

9.3 Monthly Statements and Reconciliation: By the 10th day of each month, the Contractor must provide a Monthly Vendor Statement. This statement is used to reconcile all weekly invoices and verify that all credits (such as those for employee absences or liquidated damages for late deliveries) have been applied correctly.

9.4 Electronic Payments: Electronic payment is the required method of payment in order to comply with internal policies requiring all Accounts Payable processes to be completed within the accounting system. The vendor must provide an ACH payment authorization letter authorizing mailto:Accountspayable@ccrta.org

CCRTA to electronically remit payment to the vendor’s designated bank account for approve invoices. Payment terms are Net 30.

9.5 Past Due and Overcharges: If payment has not been made by the due date, the Contractor should submit a reminder invoice marked "Past Due."

The CCRTA reserves the right to review all invoices after payment and recover any overcharges identified during that review.

10. WARRANTY-PRICE.

The Contractor warrants that the unit prices submitted in the Line Items Price Schedule will remain firm and fixed for the three-year Contract term.

All unit prices must include the costs of materials, labor, required CCRTA logo embroidery, packaging, shipping, delivery, and any other costs necessary to furnish the uniform items in accordance with the Contract specifications.

Additional name and title embroidery will be priced separately, as identified in the Line Items Price Schedule.

The Contractor must honor the awarded unit prices throughout the Contract term.

No price increases or additional charges will be permitted unless authorized through a written Contract Modification executed by both parties.

11. WARRANTY-PRODUCT.

The Contractor will not limit or exclude any implied warranties and any attempt to do so will render this Agreement voidable at the option of the CCRTA. The Contractor warrants that the goods furnished will conform to the specifications, drawings, and descriptions listed in the bid documents, and to the sample(s) furnished by the Contractor, if any. In the event of a conflict between the specifications, drawings, and descriptions, the specifications will govern. The goods furnished will be new and of good and merchantable quality in terms of workmanship and materials.

12. WARRANTY-SAFETY.

The Contractor warrants that the product sold to the CCRTA will conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA). In the event the product does not conform to OSHA standards, the CCRTA may return the product for correction or replacement at the Contractor’s expense. In the event the Contractor fails to make the appropriate correction within a reasonable time, correction may be made by the CCRTA at the Contractor’s expense.

13. WARRANTY-INFRINGEMENTS.

The Contractor agrees to ascertain whether goods manufactured in accordance with the specifications will give rise to the rightful claim of any third person by way of infringement or the like. If the Contractor is of the opinion that an infringement or the like will result, it will notify the CCRTA to this effect in writing within two weeks after signing of this Agreement. If the CCRTA does not receive notice and is subsequently held liable for infringement or the like, the Contractor will indemnify CCRTA for any damages due to such claim. If the Contractor in good faith ascertains that delivery of the goods in accordance with the specifications will result in infringement or the like, this Agreement will be null and void except that the CCRTA will pay the Contractor for the reasonable cost of its search as to infringements.

14. ESTIMATED QUANTITIES.

The estimated quantities noted in the Line Items Price Schedule are approximate.

These quantities are to be used only for the comparison of prices and the award of this Contract and are based on past and projected usage. The Contractor agrees and understands that the actual quantities to be utilized are within the sole and absolute discretion of the CCRTA. Should the actual quantities be greater or lesser than the estimates contained in the Line Items Price Schedule, the Contractor agrees that, regardless of the amount of such variance, it will not be the basis for deviating from the quoted unit prices. Further, the Contractor agrees to honor quoted unit prices for the duration of this Agreement.

15. SUBSTITUTE SUPPLIERS.

If the Contractor fails to supply the goods to the CCRTA in the amounts requested or fails to furnish replacement goods for any defective merchandise submitted to the CCRTA within five (5) business days from the date of notice, the CCRTA will have the right to purchase from any substitute source the amount of the goods due from the Contractor. The CCRTA will have the right to recover from the Contractor as damages any amount by which the cost of such substituted goods exceeds the contract price which would have been applicable, together with the cost of any incidental expenses reasonably incurred by the CCRTA in making such substituted purchase and the amount of any consequential damages allowable by law. The CCRTA reserves the right to offset such amounts against the price due for any goods subsequently supplied by the Contractor or any other obligations owed to the Contractor.

16. TERMINATION.

The CCRTA will have the right to terminate for default all or any part of this Agreement if the Contractor breaches any of the terms hereof or if the Contractor becomes insolvent or files any petition in bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which the CCRTA may have in law or equity, specifically including, but not limited to, the right to sue for damages or demand specific performance. The CCRTA additionally has the right to terminate this Agreement without cause by delivery to the Contractor of a “Notice of Termination” specifying the extent to which performance hereunder is terminated and the date upon which such termination becomes effective.

17. ASSIGNMENT-DELEGATION.

No right or interest in this Agreement will be assigned or any obligation delegated by the Contractor without the written permission of the CCRTA.

18. MODIFICATIONS-WAIVER.

This Agreement can be modified or rescinded only by a writing signed by both of the parties. No claim or right arising out of a breach of this Agreement can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

19. INTERPRETATION.

This writing is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms thereof. No course of prior dealings between the parties and no usage of the trade will be relevant to supplement or explain any term used herein, and acceptance of a course of performance rendered under this Agreement will not be relevant to determine the meaning of this Agreement even though the accepting party has knowledge of the performance and opportunity for objection.

20. APPLICABLE LAW.

This Agreement will be governed by the Uniform Commercial Code as adopted in the State of Texas and in force on the date of this Agreement.

21. ADVERTISING.

The Contractor will not advertise or publish, without the CCRTA’s prior consent, the fact that it has entered into this Agreement, except to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state, or local authorities.

22. GRATUITIES.

No gratuities, in the form of entertainment, gifts, or otherwise, will be offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the CCRTA with a view toward securing a contract or securing favorable treatment with respect to a contract.

23. EQUAL OPPORTUNITY.

The Contractor agrees that during the performance of this Agreement it will:

23.1 Treat all applicants and employees without discrimination as to race, color, religion, sex, national origin, marital status, age, or handicap.

23.2 Identify itself as an “Equal Opportunity Employer” in all help wanted advertising or requests.

The Contractor will be advised of any complaints filed with the CCRTA alleging that the Contractor is not an equal opportunity employer. The CCRTA reserves the right to consider such complaints in determining whether to terminate any portion of this Agreement for which purchase orders or authorities to deliver have not been issued; however, the Contractor is specifically advised that no equal opportunity employment complaint will be the basis for termination of this Agreement for which a purchase order or authority to deliver has been issued.

24. ENFORCEABILITY.

This Agreement will be enforceable in any state court of competent jurisdiction in Nueces County, Texas.

25. NOTICES.

Notices will be given to the parties by delivering or mailing such notices to the addresses set forth in the contract documents, or at such other addresses as the parties may designate to each other in writing.

26. LIABILITY INSURANCE COVERAGE.

The Contractor must maintain and provide, at their own cost, the following insurance coverages for the duration of this Contract, with policy limits no less than the specified amounts:

• Commercial General Liability Insurance: a minimum policy limit of

$1,000,000.

• Automobile Liability Insurance: a minimum combined single limit of $1,000,000, required only if the Contractor uses motor vehicles to perform the services outlined in this Contract.

• Contractual Liability Insurance: this insurance must cover the

Contractor's indemnification obligations as specified within this Contract.

Each insurance policy must meet the following requirements:

• Licensing and Ratings: The insurance companies must be licensed to operate in Texas and have an "A-" or higher rating from the A.M. Best insurance rating guide.

• Additional Insured: The CCRTA must be named as an additional insured on each policy.

• Proof of Coverage: A certificate of insurance proving these coverages must be given to the CCRTA before work begins and must be kept up to date for the entire length of the contract.

• Notice of Changes: The insurance policies cannot be canceled, significantly changed, or left to expire without giving the CCRTA 30 days' prior written notice. The certificate of insurance must include this cancellation provision.

• Policy Copies: The Contractor must promptly provide copies of the full insurance policies to the CCRTA if requested in writing after the contract is awarded.

27. WORKERS’ COMPENSATION.

The Contractor will always maintain during the term of this Contract at its sole cost and expense workers’ compensation as required by statute and employer’s liability insurance with policy limits of $500,000 containing a waiver of subrogation endorsement waiving any right of recovery under subrogation or otherwise against the CCRTA.

STANDARD SERVICE TERMS AND CONDITIONS

1. SERVICE STANDARDS.

The Contractor must perform all work set forth in the specifications in a “first class” manner, consistent with all applicable regulations and industry standards. All work must be performed to the reasonable satisfaction of the CCRTA, and any defective or substandard performance must be promptly remedied.

2. TAX EXEMPTION

The CCRTA is exempt from paying state and local sales taxes except for contracts for improvements to real property under the Texas Tax Code with political subdivisions of the State of Texas.

3. INVOICES AND PAYMENTS.

3.1 Submission Process: Invoices must be submitted electronically to Accountspayable@ccrta.org. Each invoice should include charges only for items that have been shipped or delivered. The invoice date must not be earlier than the shipping date.

3.2 Invoice Requirements: Each departmental invoice must be submitted as a standalone document and must include the…