IFB HVAC Systems.pdf

IFB No. 420-1-26

Department of Health

Adult Mental Health Division

June 26, 2026

Invitation For Bids

IFB No. 420-1-26 Sealed Offers to Remove, Dispose, Supply, and Install New HVAC

Systems at the Kauai Friendship House

SHALL BE RECEIVED VIA THE HAWAII ELECTRONIC PROCUREMENT SYSTEM

(“HIePRO”) UP TO 4:00 P.M. HAWAII STANDARD TIME (“HST”) ON

FRIDAY, JULY 31, 2026

BY THE STATE OF HAWAII’S DEPARTMENT OF HEALTH

ADULT MENTAL HEALTH DIVISION,

P.O. BOX 3378, HONOLULU, HAWAII 96801.

DIRECT QUESTIONS RELATING TO THIS SOLICITATION USING THE QUESTIONS

AND ANSWERS SECTION OF HIePRO BY 4:00 P.M. HST ON

WEDNESDAY, JULY 22, 2026.

TABLE OF CONTENTS

SECTION 1 Offer Forms/Wage Certificate for Service Contracts/ Certification of Compliance for Final Payment

SECTION 2 Specifications Scope of Services

SECTION 3 Special Conditions

1. Introduction.

2. Authority.

3. Downloaded Solicitation.

4. Procurement Officer.

5. Issuing Officer.

6. Funding.

7. Term of Contract.

8. Offeror’s Authority to Bid.

9. Offeror’s Qualification.

10. Responsibility of Offerors.

11. Certification of Independent Cost Determination.

12. Site Inspection.

13. Inquiries.

14. Offer Preparation.

15. Submission of Offer.

16. Disqualification of Offeror.

17. Statutory Requirements of HRS §103-55.

18. Award of Contract.

19. Cancellation of IFB and Offer Rejection.

20. Failure to Deliver/Product Substitution.

21. Campaign Contributions by State and County Contractors.

22. Contract Execution.

23. Contract Date.

24. General Liability/Automobile Insurance.

25. Subcontractors.

26. Inspection.

27. Invoicing.

28. Payment.

29. Removal of Contractor’s Employees.

30. Rights and Remedies for Default.

31. Protest.

ATTACHMENTS

SECTION 1

Procurement Officer Adult Mental Health Division P.O. Box 3378 Honolulu, Hawaii 96816

Dear Procurement Officer:

The procurement conducted for the specified goods and/or services are pursuant to Hawaii Revised Statutes (“HRS”) Chapter 103D and its Hawaii Administrative Rules (“HAR”). The undersigned has carefully read and understands the terms and conditions specified in the Specifications and Special Conditions of IFB No. 420-1-26, the General Provisions for Goods and Services HRS Chapter 103D, and the AG General Conditions, Form AG-008 (current version) included and made a part hereof; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof.

It is understood and agreed that the STATE reserves the right to accept or reject any or all offers, and to waive any defect in any offer when, in the opinion of the STATE, such rejection is in the best interest of the STATE.

The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, HRS, concerning prohibited STATE contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Offeror is:

Sole Proprietor Partnership *Corporation Joint Venture Other

*State of incorporation:

Hawaii General Excise Tax License I.D. No.

Payment address (other than street address below):

City, State, Zip Code:

Business address (street address):

City, State, Zip Code:

Respectfully submitted:

Date: (x) Authorized (Original) Signature

Telephone No.:

Fax No.: Name and Title (Please Type or Print)

E-mail Address ** Exact Legal Name of Company (Offeror)

**If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract shall be executed:

OFFER FORM OF-1

1. Are services to be rendered by company employees similar or equal to public officers and employees listed in the attached employee classification description?

Yes No

If yes, percentage of unit bid price per case for labor costs: %

2. No. of years experience in :

3. Address of warehouse:

Telephone number:

Contact Person:

4. CONTRACTOR’s P.U.C./DCCA Certificate No.

5. Insurance coverage is carried by:

Commercial General Liability:

Hawaii No-Fault Automobile Insurance:

Fire, Theft, Vandalism and/or any other physical damage for a value of $ coverage for the STATE’s property:

Insurance Co.:

Address:

General Agent’s Name:

Telephone No.:

6. Offeror shall list below business firms and/or government agencies in the STATE for whom Offeror has performed services or is currently providing services comparable to the service specified herein:

Firm/Agency Contact Person Telephone a.

b.

c.

Offeror (Name of Company)

OF-2

OFFER FORM

OFFER FORM OF-3 IFB No. 420-1-26

KITCHEN/DINING AREA

Brand Model Number Nominal Cooling Capacity in BTUs Quantity and Type of Air Handlers

CONFERENCE/COMMUNICATION AREA

Brand Model Number Nominal Cooling Capacity in BTUs Quantity and Type of Air Handlers

The Offeror has carefully examined the specifications and requirements in this IFB including a site visit and hereby proposes to furnish all labor, materials, tools, and equipment necessary to remove, dispose, supply, and install new HVAC systems at the Kauai Friendship House, in strict accordance with said specifications and requirements pertaining thereto, for the all-inclusive cost of:

DOLLARS ($ )

including the cost of delivery, unloading, freight charges, all applicable taxes, and other costs involved and shall fully complete all work under the Contract within the following estimated timeline.

Estimated Timeline to Remove, Dispose, Supply, and Install New HVAC Systems

From , 2026 to , 2026.

June 26, 2026

WAGE CERTIFICATE

FOR SERVICE CONTRACTS

(See Special Conditions)

Subject: IFB No.: 420-1-26

Title of IFB: Remove, Dispose, Supply, and Install New HVAC Systems at the Kauai

Friendship House Pursuant to Section 103-55, HRS, I hereby certify that if awarded the Contract in excess of $25,000.00, the services to be performed shall be performed under the following conditions:

1. All applicable laws of the federal and STATE governments relating to workers' compensation, unemployment compensation, payment of wages, and safety shall be fully complied with; and

2. The services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work, with the exception of professional, managerial, supervisory, and clerical personnel who are not covered by Section 103-55, HRS.

I understand that failure to comply with the above conditions during the period of the Contract shall result in cancellation of the Contract, unless such noncompliance is corrected within a reasonable period as determined by the procurement officer. Payment in the final settlement of the Contract or the release of bonds, if applicable, or both shall not be made unless the procurement officer has determined that the noncompliance has been corrected; and

I further understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wage required by section 103-55, HRS.

Offeror

Signature

Title

Date

WAGE CERTIFICATE

CERTIFICATION OF COMPLIANCE FOR FINAL PAYMENT

(Reference §3-122-112, HAR)

Reference: ADM. SERV. OFFICE LOG NO. TBD 420-1-26 (Contract Number) (IFB Number) affirms it is in (Company Name) compliance with all laws, as applicable, governing doing business in the State of Hawaii to include the following:

1. Chapter 383, HRS, Hawaii Employment Security Law – Unemployment

Insurance;

2. Chapter 386, HRS, Worker’s Compensation Law;

3. Chapter 392, HRS, Temporary Disability Insurance;

4. Chapter 393, HRS, Prepaid Health Care Act; and maintains a “Certificate of Good Standing” from the Department of Commerce and Consumer

Affairs, Business Registration Division.

Moreover, (Company Name) acknowledges that making a false statement shall cause its suspension and may cause its debarment from future awards of contracts.

Signature:

Print Name:

Title:

Date:

SPO FORM 22 (11/03)

SECTION 2

SPECIFICATIONS

SCOPE OF SERVICES.

The Contractor shall remove, dispose, supply, and install new heating, ventilation, and air conditioning (“HVAC”) systems located at the State of Hawaii’s (“STATE”) Adult Mental Health

Division’s (“AMHD”) Kauai Friendship House, 4-1751 Kuhio Highway, Kapaa, Hawaii 96746, including supplying all necessary HVAC system equipment, necessary devices, materials, labor, and use of work equipment/tools to implement and complete, in good and acceptable workmanship, the complete removal and proper disposal of the existing HVAC systems and the installation of new HVAC systems, and all related electrical and mechanical lines and terminal devices to complete energy efficient operating HVAC systems, based on the specifications, requirements, and site visit as set forth in this Invitation for Bids (“IFB”).

The existing HVAC systems for the following Kauai Friendship House building areas shall serve as the basis for the minimum HVAC systems specifications and requirements. The Offeror shall recommend and include the most modern HVAC equipment that provides enhanced performance, reliability, and maximum energy efficiency for the Kauai Friendship House building areas in the Offeror’s Offer under this IFB.

1. Kitchen/Dining Area.

A. Two (2) outdoor split AC condenser units. See Attachment 1 Page 1

1) Fujitsu Model No. AOUA72RLBV Electrical Power Requirements: 208/230 Volts Alternating Current (“VAC”), 3-Phase, 60Hz Nominal Cooling Capacity: 72,000 British Thermal Units (“BTU”)

2) Fujitsu Model No. AOUA72RLBV Electrical Power Requirements: 208/230 VAC, 3-Phase, 60Hz Nominal Cooling Capacity: 72,000 BTU

B. Six (6) 4-way mounted air handlers.

2. Conference/Communication Area.

A. One (1) outdoor split AC condenser unit. See Attachment 1 Page 2

Fujitsu Model No. AOUA98RLBV Electrical Power Requirements:208/230 VAC, 3-Phase, 60Hz Nominal Cooling Capacity: 96,000 BTU

B. Seven (7) 4-way ceiling mounted air handlers.

3. Requirements.

A. The Contractor shall be responsible for obtaining all the required STATE and County of

Kauai permitting and approvals necessary to remove, dispose, supply, and install the

1 IFB No. 420-1-26

HVAC systems at the Kauai Friendship House.

B. The HVAC systems shall be able to support the cooling requirements and specifications for the Kauai Friendship House building areas in paragraphs 1. and 2. above.

C. The Contractor shall purchase, coordinate, and handle all aspects of delivering the HVAC systems and any other items needed for installation to the following Kauai Friendship House location.

Kauai Friendship House 4-1751 Kuhio Highway Kapaa, Hawaii 96746

D. The Contractor shall furnish all labor, equipment, supplies, materials, tools, and supervision to safely remove and dispose of the old HVAC systems and install the new HVAC systems.

E. The complete removal and disposal of the old HVAC systems and installation of the new HVAC systems shall be done by a valid STATE licensed HVAC contractor in strict compliance to the rules and regulations, including the transport and disposal of hazardous materials and waste, including e-waste, set by the Environmental Protection Agency (“EPA”), Occupational Safety and Health Administration (“OSHA”), and by the Federal, State, and

Local Agencies.

F. The HVAC installation shall include appropriate weather proofing of all exterior components. Offeror shall include weather proofing recommendations in its Offer.

G. The HVAC installation shall be completed in accordance with manufacturer’s instructions, recommendations, and specifications to keep all Contractor’s and manufacturer’s warranties valid.

H. An operational test must be performed after the installation completion to ensure proper operation of the HVAC systems.

I. The work shall be performed Monday through Friday (excluding State holidays) during regular business hours and shall be conducted with a minimum of interruption to the regular course of operation of the Kauai Friendship House’s personnel, clients, and activities.

J. The Contractor shall maintain a regular systematic inspection of the work areas involved and shall perform all work in a professional manner.

K. The Contractor must implement and follow all safety measures in accordance with the present OSHA, Federal, State, and local Government Rules and Regulations. Required

Personal Protective Equipment (“PPE”) shall always be worn by the Contractor’s workers during implementation of work. Warning signs, tape, cones, and barricades shall be posted in place where and when necessary.

L. The Contractor’s personnel shall be easily recognized by wearing uniforms or clothing bearing the name of the Contractor which the Contractor shall be responsible for providing to its personnel.

M. The Contractor’s personnel shall follow any and all rules and/or procedures required by the Kauai Friendship House while on the premises.

N. Include and submit a written warranty that the completed project shall be free from any workmanship or materials defects for a period of one (1) year (for all non-HVAC equipment/units portion of the project) starting from the date of the project’s completion.

The warranty shall state that, in case of any workmanship defect(s) that will occur within the period of one (1) year, the Contractor shall implement and complete the necessary corrective work without charging the STATE for the costs of materials, labor, and equipment use. This written warranty is in addition to any Contractor's warranty and manufacturer's warranty provided.

O. Include and submit a written maintenance agreement for a period of one (1) year starting from the date of the project’s completion which shall include all necessary maintenance service and the first annual maintenance service including, but not limited to, inspection, cleaning and lubrication, filter cleaning or replacements, refrigerant recharge, and safety check which shall be performed by an experienced and qualified employee(s) of the

Contractor's company.

P. The quote shall be all inclusive including all labor, equipment, complete HVAC systems, delivery, and materials necessary to remove, dispose, supply, and install new HVAC systems at the Kauai Friendship House.

SECTION 3

IFB No. 420-1-26 1

SPECIAL CONDITIONS

1. INTRODUCTION.

The State of Hawaii’s (“STATE”) Department of Health Adult Mental Health Division

(“AMHD”) is seeking offers to remove, dispose, supply, and install new heating, ventilation, and air conditioning (“HVAC”) systems at the AMHD’s Kauai Friendship House, 4-1751

Kuhio Highway, Kapaa, Hawaii 96746, pursuant to Hawaii Revised Statutes (“HRS”) 103D, all in accordance with the Specifications, Special Conditions, STATE’s General Provisions for Goods and Services HRS Chapter 103D which is attached hereto as Attachment 2, and

STATE’s General Conditions of this IFB No. 460-1-26.

2. AUTHORITY.

This Invitation for Bids (“IFB”) is issued under the provisions of the STATE Procurement

Code (HRS Chapter 103D) and the STATE Procurement Office’s applicable Directives, Circulars, and Administrative Rules. All prospective Offerors are charged with the presumptive knowledge of all applicable legal authorities. Submission of a valid executed

Offer by any prospective Offeror shall constitute admission of such knowledge on the part of such prospective Offeror.

Any Contract arising out of this Offer is subject to the approval of the STATE’s Department of the Attorney General, as to form, and to all further approvals as required by statute, administrative rule, order, or other directive.

3. DOWNLOADED SOLICITATION.

Offeror is advised that if interested in responding to this solicitation, Offeror must be registered as a Vendor in the Hawaii Electronic Procurement System (“HIePRO”). The

Offeror shall submit its quote electronically in the HIePRO system and the award shall be issued in HIePRO. The Contract shall be issued separately after award.

4. PROCUREMENT OFFICER.

The Procurement Officer is responsible for administering and overseeing the Contract, including monitoring and assessing the Contractor’s performance. The Procurement Officer for the Contract is:

Amy Yamaguchi Administrative Officer Adult Mental Health Division P.O. Box 3378, Honolulu, Hawaii 96801 Telephone: (808) 586-4682 Email: amy.yamaguchi@doh.hawaii.gov mailto:amy.yamaguchi@doh.hawaii.gov

2 IFB No. 420-1-26

5. ISSUING OFFICER.

The individual listed below is the sole point of contact from the date of release of this IFB until the selection of the Offeror to which a Contract shall be awarded. All correspondence shall be conducted via email.

Steven Osa Program Specialist 3627 Kilauea Avenue, Room 101 Honolulu, Hawaii 96816 Telephone: (808) 733-8386 Email: steven.osa@doh.hawaii.com

6. FUNDING.

Funding is subject to appropriation, budget execution policies, availability, and the needs of the AMHD. The AMHD reserves the right to increase reimbursement rates as it deems fit if and when additional funding becomes available. Any adjustment in Contract price shall be made by written modification on a fixed price adjustment before commencement of the pertinent performance period.

7. TERM OF CONTRACT.

The AMHD's preferred start date is September 1, 2026 with a completion date of October 31, 2026.

The Offeror shall submit an estimated timeline for completion of all items covered in this IFB taking into consideration the AMHD timeline as part of Offeror’s Offer. The term of the awarded

Contract may be adjusted accordingly depending on the Offeror's submitted timeline. Unless terminated, the Contract may be extended without re-solicitation, upon mutual agreement in writing between the STATE and the Contractor, prior to the expiration date, provide the Contract price for the extended period(s) shall be in accordance with the price adjustment provisions listed herein. The Contractor or the STATE may terminate any extended Contract period at any time upon thirty days prior written notice.

8. OFFEROR’S AUTHORITY TO BID.

The STATE will not participate in determinations regarding Offeror’s authority to sell and install a product. If there is a question or doubt regarding an Offeror’s right or ability to obtain, sell, and install a product, the Offeror shall resolve that question prior to submitting a bid. If a responsive, responsible Offeror offers a product that meets the specifications, is acceptable, and the price submitted is the lowest price offered, the Contract will be awarded to that Offeror.

mailto:steven.osa@doh.hawaii.com

3 IFB No. 420-1-26

9. OFFEROR’S QUALIFICATIONS.

Location of Business on Kauai. On the island of Kauai, Offeror shall maintain an island-based business at the time of bidding, during the Contract period, and during any warranty period. Award shall not be made to any Offeror not meeting this qualification requirement. Island-based business location, contact person, phone and facsimile numbers shall be provided on the appropriate Offer

Form page OF-1.

10. RESPONSIBILITY OF OFFERORS.

Offeror is advised that if awarded a Contract under this solicitation, Offeror shall be required to be compliant with all laws governing entities doing business in the STATE, including the following chapters and pursuant to HRS §103D-310(c):

A. Chapter 237, General Excise Tax Law;

B. Chapter 383, Hawaii Employment Security Law;

C. Chapter 386, Workers’ Compensation Law;

D. Chapter 392, Temporary Disability Insurance;

E. Chapter 393, Prepaid Health Care Act; and F. Chapter 103D-310(c), Certificate of Good Standing (“COGS”) for entities doing business in the State.

Refer to the Award of Contract (See Section 3, Paragraph 17, page 7) provision herein for instructions to register for Hawaii Compliance Express (“HCE”) utilized for verification of compliance.

11. CERTIFICATION OF INDEPENDENT COST DETERMINATION.

By submission of an Offer in response to this IFB, Offeror certifies as follows:

A. The costs in this IFB have been arrived at independently, without consultation, communication, or agreement with any other Offeror, as to any matter relating to such costs for the purpose of restricting competition.

B. Unless otherwise required by law, the cost which have been quoted in this IFB have not been knowingly disclosed by the Offeror prior to award, directly or indirectly, to any other

Offeror or competitor prior to the award of the Contract.

C. No other attempt has been made or shall be made by the Offeror to indicate any other person or firm to submit or not to submit for the purpose of restricting competition.

12. SITE INSPECTION.

Prior to submittal of an Offer, Offerors must inspect at their own expense the Kauai Friendship House to thoroughly familiarize themselves with existing conditions, rules and regulations, and the extent, nature, specifications, and requirements of work to be performed. Offeror inspection is mandatory and submission of an offer shall be evidence that the Offeror understands the scope of the project and shall comply with specifications herein, if awarded the Contract. No additional compensation, subsequent to bid opening, shall be allowed by reason of any misunderstanding or error regarding site conditions or work to be performed.

Appointment to inspect the Kauai Friendship House shall be made by contacting Sherry Oyamot and Vincent Noguchi during regular business hours, except on weekends and STATE holidays.

Sherry Oyamot Administrative Specialist Direct: 808-241-3799 Main Office: 808-274-3190 Email sherryann.oyamot@doh.hawaii.gov

Vincent Noguchi Kauai Friendship House Section Supervisor Direct: 808-241-3130 Email vincent.noguchi@doh.hawaii.gov Site Address: Kauai Friendship House

4-1751 Kuhio Highway Kapaa, Hawaii 96746

13. INQUIRIES.

It is highly recommended that the Offeror conduct a site inspection prior to submitting any inquiries. All inquiries regarding any item in this IFB shall be in writing and received by the Issuing Officer in the HIePRO QUESTION AND ANSWER SECTION by Wednesday, July

22, 2026 4:00 p.m. Hawaii Standard Time (“HST”). Only those electronic written inquiries received by the deadline shall be responded to on or around Friday, July 24, 2026. All questions and answers will be automatically forwarded to registered vendors. The STATE’s responses shall not be construed to make any changes to the IFB unless otherwise revised by an addendum to the IFB.

mailto:sherryann.oyamot@doh.hawaii.gov mailto:vincent.noguchi@doh.hawaii.gov

IFB No. 420-1-26 5

14. OFFER PREPARATION.

A. Offer Form, Page OF-1, OF-2, and OF-3. Offeror is required to submit Page OF-1, OF-2, and OF-3 with its HIePRO offer using Offeror's exact legal name as registered with the

STATE’s Department of Commerce and Consumer Affairs (“DCCA”) and as shown in HCE, if applicable; and to indicate exact legal name in the appropriate space on Offer Form, page

OF-1. Failure to do so may delay proper execution of the Contract. The authorized signature on the first page of the Offer Form shall be an original signature in ink. The signed page shall be scanned and returned with the Offer. If you are unable to scan said documents, please contact the Issuing Officer via email to make suitable arrangements. If Offeror is selected for award the original signed copy may be required prior to the issuing of the Contract.

B. Offer Price. The Offer price to remove, dispose, supply, and install new HVAC systems at the Kauai Friendship House shall be all inclusive, and include, but not limited to, all labor, materials, equipment, freight, delivery, taxes, and any other costs to be incurred to provide the goods and services specified herein and shall be one (1) line item in

HIePRO. One (1) Contract shall be awarded. Note the Offer must be made in HIePRO and included on Offer form OF-3.

The Offer shall be subject to the Minimum Specifications, Special Provisions, Offer Form, General Provisions, and General Conditions in this order of Priority.

Offeror shall complete the Offer form, submitting any current literature describing the

HVAC systems and other information as pertinent to the Scope of Work.

Offer must include estimated timeline for purchase, delivery, and installation of all items covered in this IFB which shall be included on Offer form OF-3.

Offeror shall not submit more than one (1) offer form. Multiple offers shall be cause for rejection of all offers from that bidder.

C. Acceptance of Offer. Acceptance of Offer, if any, shall be made within sixty (60) calendar days after the opening of Offerors, and the prices quoted by the Offeror shall remain firm for a sixty (60) days period or a longer period as may be allowed upon mutual agreement by the

Offeror and the STATE.

D. Tax Liability. Work to be performed under this solicitation is a business activity taxable under

HRS Chapter 237 and vendors are advised that they are liable for the STATE’s General

Excise Tax (“GET”) at the current rate for each county. If, however, an Offeror is

6 IFB No. 420-1-26 a person exempt by the HRS from paying the GET and therefore not liable for the taxes on this solicitation, Offeror shall state its tax-exempt status and cite the HRS chapter or section allowing the exemption.

D. Taxpayer Preference. For evaluation purposes, pursuant to HRS §103D-1008, the

Offeror’s tax-exempt price offer submitted in response to an IFB shall be increased by the applicable retail rate of GET and the applicable use tax. Under no circumstance shall the dollar amount of the award include the aforementioned adjustment.

E. Insurance. Offeror shall provide insurance information as requested on the appropriate

Offer Form page. Further, awardee shall provide insurance coverage for contents in accordance with the included Liability Insurance specifications (See Section 3, Paragraph 23, page 9).

F. References. Offeror shall list as references companies for whom Offeror has provided services specified herein. The STATE reserves the right to contact the references to inquire about Offerors past performance.

G. Confidential Information.

Offerors shall designate those portions of their offer that contain trade secrets or other proprietary data that are to remain confidential subject to Hawaii Administrative Rules

(“HAR”) §§ 3-122-21(a)(7) and 3-122-30 (c) and (d). Material designated as confidential shall be readily separable from the Offer in order to facilitate public inspection of the non-confidential portion of the Offer. Prices, make, and models, or catalogue number of items offered, deliveries and terms of payment, shall be publicly available at the time of opening regardless of any designation to the contrary.

15. SUBMISSION OF OFFER.

Offers shall be received through the HIePRO system no later than the date and time stated on the cover page of the IFB and as stated in HIePRO. Timely receipt of offers shall be evidenced by the date and time registered by the HIePRO system. Supporting detail that is physically unable to be transmitted electronically shall be identified in the HIePRO offer and with the approval of the Issuing Officer may be delivered and must be received by the

Issuing Officer at his location as stated in Section 2, paragraph 5, page 2 within five () calendar days by 4:00 pm Hawaii Standard Time (“HST”) of the Offer deadline.

16. DISQUALIFICATION OF OFFEROR.

An Offeror shall be disqualified and its offer automatically rejected for any one (1) of the following reasons:

7 IFB No. 420-1-26

A. Proof of collusion, in which case, all offers involved in the collusive action will be rejected and any participant to such collusion will be barred from future solicitations until reinstated.

B. Offeror’s delivery of the Offer is after the deadline specified in this IFB, or as amended, except as allowed in Section 3-122-29(1) HAR.

An Offeror may be disqualified and its offer rejected for any one (1) or more of the following reasons:

A. Lack of responsibility and cooperation as shown by past work or services.

B. Being in arrears on existing contracts with the STATE or having defaulted on a previous contract.

C. Lack of proper equipment and/or sufficient experience to perform the work contemplated.

D. Lack of proper equipment and/or sufficient experience to perform the work contemplated.

E. Lack of proper license to cover the type of work contemplated.

F. Failure to pay, or satisfactorily settle, all bills overdue for labor and material on former STATE contracts at the time of issuance of solicitation.

17. STATUTORY REQUIREMENTS OF HRS §103-55.

Before any Offeror enters into a Contract to perform services in excess of $25,000.00 for any STATE government agency, the Offeror shall complete and submit the attached wagecertification (See Section 1) by which Offeror certifies that the services required shall be performed pursuant to HRS §103-55.

18. AWARD OF CONTRACT.

A. Method of Award. Award, if made, shall be to the responsive, responsible Offeror submitting the lowest price.

Only those Offers that meet all of the IFB’s Specifications, Special Conditions, and

General Conditions, and any other IFB requirement(s) will be considered for award.

However, the STATE reserves the right to accept or reject any or all Offers and to waive any minor or inadvertent discrepancy in the Offer documents. Any Offer that proposes terms, conditions, or requirements that are contrary to those specified herein or does not meet the qualification requirements of the IFB, as solely determined by the STATE and as provided for herein, may be considered to non-responsive and will be rejected as provided for herein.

B. Responsibility of Offeror. Pursuant to HRS §103D-310(c), the selected Offeror shall at the time of award be compliant with all laws governing entities doing business in the

8 IFB No. 420-1-26

STATE. The STATE shall verify compliance on HCE.

C. Hawaii Compliance Express. The HCE is an electronic system used to quickly verify proof of compliance of vendors/contractors/service providers doing business in the STATE. The

HCE Certificate of Vendor Compliance (”CVC”) is a printable certificate that will provide compliant status in real time. It is an online certificate process of the tax clearance from the Department of Taxation and the Internal Revenue Services; certificate of compliance from the Department of Labor and Industrial Relations and a Certificate of Good Standing from the Department of Commerce and Consumer Affairs required pursuant to HRS §103D-310(c) and HAR §3-122-112.

It is highly recommended that Vendors/contractors/services providers register with HCE at https://vendors.ehawaii.gov/hce/. Vendors/contractors/services providers will pay an annual fee which is currently $12.00.

Participation in HCE is not mandatory. However, the selected Offeror who declines to use

HCE shall provide the Issuing Officer with a hard copy of a compliance certificate from each of the following agencies:

1) Internal Revenue Services- Tax Compliance Report or DOTAX Waiver.

2) Department of Labor & Industrial Relations (DLIR) – Form LIR27.

3) Department of Commerce and Consumer Affairs (DCCA)- Form COGS.

4) Department of Taxation (DOTAX)- Form A-6.

Timely Submission of all Certificates. The HCE compliance or the above certificates should be applied for and submitted to the Issuing Officer as soon as possible. If the

HCE compliance is not available online or the valid certificates above have not been received by the Issuing Officer with-in ten (10) business days for award of a

Contract, an offer otherwise responsive and responsible may not receive the award.

19. CANCELLATION OF IFB AND OFFER REJECTION.

The STATE reserves the right to cancel this IFB and to reject any and all Offers in whole or in part, and waive any defects, when it is determined to be in the best interest of the STATE, pursuant to HAR §3-122-97.

The STATE shall not be liable for any costs, expenses, loss of profits or damages whatsoever, incurred by the Offeror in the event this IFB is cancelled or an Offer is rejected.

20. FAILURE TO DELIVER/PRODUCT SUBSTITUTION.

The Contractor shall be obliged to deliver products awarded in accordance with the terms and conditions stated herein. If the Contractor is unable to deliver products under the

Contract, it shall be the Contractor’s responsibility to obtain prior approval of the ordering https://vendors.ehawaii.gov/hce/

9 IFB No. 420-1-26 agency to deliver an acceptable substitute at the Contract price quoted. It shall be the

Contractor’s responsibility to obtain such a substitute. In the event a Contractor consistently needs to substitute or refuses to substitute products, the Procurement Officer reserves the right to terminate the Contract and/or initiate the debarment process pursuant to HAR

Chapter 3-126, Legal and Contractual Remedies.

21. CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS.

It has been determined that funds for this Contract have been appropriated by a legislative body. Therefore, Offeror, if awarded a Contract in response to this solicitation, agrees to comply with HRS §11-205.5, which states that campaign contributions are prohibited from a

STATE and County government Contractor during the term of the Contract if the Contractor is paid with funds appropriated by a legislative body.

22. CONTRACT EXECUTION.

The successful Offeror shall be required to execute a formal Contract which shall be forwarded to the successful Offeror for execution. The Contract shall be signed by the successful Offeror and returned within ten (10) days after receipt by the Offeror or as may be otherwise allowed by the Procurement Officer.

NO PERFORMANCE OR PAYMENT BONDS ARE REQUIRED FOR THIS CONTRACT. If an option(s) to extend the Contract is mutually agreed upon, Contractor shall be required to execute a modification supplement to the Contract.

The Contractor or the STATE may terminate the extended contract period at any time upon thirty (30) days with prior written notice.

23. CONTRACT DATE.

Work shall commence on the official commencement date specified in the Contract.

No work is to be undertaken by the Contractor prior to the official commencement date in the

Contract. The STATE is not liable for any work, contract, costs, expenses, loss of profits, or any damage whatsoever incurred by the Contractor prior to the work start date.

24. GENERAL LIABILITY/AUTOMOBILE INSURANCE.

The Contractor shall maintain in full force and effect during the life of this Contract, liability and property damage insurance to protect the Contractor and its Subcontractors, if any, from claims for damages for personal injury, accidental death and property damage which may arise from operations under this Contract, whether such operations be by itself or by an

Subcontractor or anyone directly or indirectly employed by either of them. If any

Subcontractor is involved in the performance of the Contract, the insurance policy or policies

10 IFB No. 420-1-26 shall name the Subcontractor as additional insured.

As an alternative to the Contractor providing insurance to cover operations performed by a

Subcontractor and naming the Subcontractor as additional insured, Contractor may require

Subcontractor to provide its own insurance which meets the requirements herein. It is understood that a Subcontractor 's insurance policy or policies are in addition to the

Contractor's own policy or policies.

The following minimum insurance coverage(s) and limit(s) shall be provided by the Contractor, including its Subcontractor (s) where appropriate.

Coverage Limits

Commercial General Liability $1,000,000 per occurrence for bodily injury and property damage each occurence and $2,000,000 aggregate

Basic Motor Vehicle Insurance $1,000,000 per occurrence

Each insurance policy required by the Contract shall contain the following clause:

"It is agreed that any insurance maintained by the State of Hawaii shall apply in excess of, and not contribute with, insurance provided by this policy."

The general liability and automobile liability insurance policies required by this Contract shall contain the following clause:

"The State of Hawaii and its officers and employees are additional insured with respect to operations performed for the State of Hawaii."

The minimum insurance required shall be in full compliance with the Hawaii Insurance Code throughout the entire term of the Contract, including any supplemental agreements.

Upon Contractor's execution of the Contract, the Contractor agrees to deposit with the

STATE a Certificate of Insurance (“COI”) necessary to satisfy the STATE that the insurance provisions of this Contract have been complied with and to keep such insurance in effect and the certificate(s) therefore on deposit with the STATE during the entire term of the

Contract, including those of its subcontractor(s), where appropriate. Upon request by the

STATE, Contractor shall be responsible for furnishing a copy of the policy or policies.

The Contractor shall immediately provide written notice to the contracting department or agency should any of the insurance policies evidenced on its COI form be cancelled, limited in scope, or not renewed upon expiration.

Failure of the Contractor to provide and keep in force such insurance shall be regarded as material default under the Contract, entitling the STATE to exercise any or all of the

11 IFB No. 420-1-26 remedies provided in this Contract for a default of the Contractor.

The procuring of such required insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of the Contract.

Notwithstanding said policy or policies of insurance, Contractor shall be obliged for the full and total amount of any damage, injury, or loss caused by negligence or neglect connected with the Contract.

25. SUBCONTRACTORS.

The Contractor shall not delegate any duties listed in this IFB to any Subcontractor, unless the Contract Administrator has given prior written approval.

26. INSPECTION.

The STATE retains the general right of inspection by a designated representative in order to judge, whether in the STATE’s opinion, such work is being performed by the Contractor in accordance with terms of this IFB and Contract.

27. INVOICING.

Invoices shall be payable upon certification by the Contract Administrator that the Contractor has satisfactorily performed the required services.

Contractor shall submit original and two (2) copies of the invoice for the Contract to the following address:

Adult Mental Health Division P. O. Box 3378 Honolulu, Hawaii 96801 Invoice shall reference the ASO LOG NO. as shown on the Contract.

28. PAYMENT.

HRS §103-10 provides that the STATE shall have thirty (30) calendar days after receipt of invoice or satisfactory completion of contract to make payment. For this reason, the STATE shall reject any bid submitted with a condition requiring payment within a shorter period.

Further, the STATE shall reject any bid submitted with a condition requiring interest payments greater than that allowed by HRS §103-10, as amended.

The STATE shall not recognize any requirement established by the Contractor and communicated to the STATE after award of the Contract, which requires payment within a shorter period or interest payment not in conformance with the HRS.

29. REMOVAL OF CONTRACTOR’S EMPLOYEES.

Contractor agrees to remove any of its employees from services rendered and to be rendered to the STATE, upon request in writing by the Procurement Officer.

12 IFB No. 420-1-26

30. RIGHTS AND REMEDIES FOR DEFAULT.

In the event the Contractor fails, refuses, or neglects to perform the services in accordance with the requirements of these Special Conditions, the Specifications, the General Provisions for Goods and Services HRS Chapter 103D, and General Conditions herein, in addition to any other recourse allowed by law, the STATE reserves the right to purchase in the open market, a corresponding quantity of the services specified herein and to deduct from any moneys due or that may thereafter become due the Contractor, the difference between the price named in the Contract and the actual cost thereof to the STATE. In case any money due the Contractor is insufficient for said purpose, the Contractor shall pay the difference upon demand by the STATE. The STATE may also utilize all other remedies provided by law.

31. PROTEST.

A protest shall be submitted in writing within five (5) working days after the posting of the award as listed below; provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers.

The notice of award letter(s), if any, resulting from this solicitation shall be posted on the

Procurement Reporting System, which is available on the SPO website:

http://www.hawaii.gov/spo2/source/.

Any protest pursuant to HRS §103D-701 and HAR §3-126-3 must be submitted in writing to the

Procurement Officer Amy Yamaguchi, AMHD, P.O. Box 3378, Honolulu, Hawaii 96801.

http://www.hawaii.gov/spo2/source/ http://www.hawaii.gov/spo2/source/

ATTACHMENTS

dJ ATTACHMENT 1

FUJITSU SUBMITTAL AOUA72TLBV _AIRSTAGE"'J;IR-H

6 Ton Heat Recovery Outdoor Unit - 208/230 VAC, 3-Phase, 60Hz lX (AOUA72TLBV)

Job Name Location Engineer

Submitted To Submitted By

Reference

Date ApprovaI

Construction Unit No

Drawing No

Inverter driven compressor New style high power DC fan motor.

Blue fin heat-exchanger (Corrosion resistance) 10 year Extended Warranty on parts and compressor.See Warranty Statement.

Optional: Internet, BACnet, LonWorks, or Modbus communication.

CAPACITY

Nominal Cooling Capacity- BTU/h [kW] Nominal Heating Capacity- BTU/h [kW] Nominal Tonage - Ton(s) Maximum Connectable Indoor Units Connectable Capacity Cooling Power Input - kW Heating Power Input - kW Unit Group

ELECTRICAL

Electrical Power Requirements

12,000 [21.1l 81,000 [23.7]

50% to 150% 5.31 5.35

1X (AOUA72TLBV)

208/230 VA(, 3-Phase, 60Hz

OPERATING TEMPERATURES

Operating Temp. Cooling (DB) - °F [°C] Operating Temp. Heating (DB) - °F [0(] Operating Temp. Cooling/Heating Simultaneous - °F [0(]

EFFICIENCY

EER Cooling (Ducted/Non Ducted) IEER Cooling (Ducted/Non Ducted) COP/ High Heating 47°F (Ducted/Non Ducted) SCHE (Ducted/Non Ducted)

WIRING

14 to 115 [-10 to 46] -4 to 70 [-20 to 21] 14 to 70 [-10 to 21]

12.3 / 12.5 20 / 24.1

3.6414.06 30.10/24.00

Voltage Range Maximum Circuit Breaker -A Minimum Circuit Ampacity (MCA) -A

187 to 253 VA( Communication Cable

LonWorks (Fujitsu Pink Cable. See AE Bulletin 009)

Cooling Power Input - kW Heating Power Input - kW Maximum Starting Current (MSC) -A Compressor - Rated Load Amperage (RLA) -A Fan Motor- Full Load Amperage (FLA) -A

COMPRESSOR

Compressor Type Refrigerant Type Refrigerant Charge - lbs [kg] Compressor Crankcase Heater - W Refrigerant Oil/ Lubricant Compressor Capacity Control - Steps/Range

Fan Type Fan Airflow Rate - (FM [m3/h] Fan Power Output - W Fan Motor - Full Load Amperage (FLA) -A External Static Pressure (Max) - in.WG [Pa]

5.31 5.35 33.2

3.0

Rotary Inverter R410A

26.01 [11.80] 2X 35

POE

951 /20-115

Propeller fan 6,533 [11,100]

3.0

0.32 [BO]

PIPING

Max. Total Refrigerant Line Length - ft [ml Max Height Diff. (OD & ID) (Upper/Lower) - ft [m] Max. Refrig. Line Length 1st Sep. tube & furthest IU - ft [ml Pipe Connection Method: Liquid/Gas Pipe Connection: Liquid - in [mm] Pipe Connection: Discharge Gas - in [mm] Pipe Connection: Suction Gas - in [mm]

SOUND

Sound Pressure Levels (Cooling/Heating) - dB(A)

WEIGHT

Net Weight - lbs [kg] Gross Weight - lbs [kg]

DIMENSIONS

Dim.Net (HxWxD) - in [mm]

3,280 [1,000] 1641131 [50140]

196 [60] Brazed

112 [12.70] 5/8 [15.88] 7/8 [22.22]

57 / 58

597 [271l 642 [291l

66-9/16 X 36-5/8 X 30-1/8 [1690 X 930 X 765]

HEAT EXCHANGER

H. E. Pipe Type (Material) H. E. Fin Tube (Material) H. E. Fin Surface Treatment H. E. Fin Pitch - FPI [mm] H. E. Rows x Stages

Grooved H-pin (Copper) Corrugate (Aluminum)

Corrosion resistance (Blue fin) 18 [1.45]

3 X 60

Dim.Gross (HxWxD) - in [mm] 71-5/16 X 39-7/16 X 33-3/8 [1811 X 1002 X 847]

CODE

H. E. Face Area - Ft' [m2] H. E. Length - in [mm]

23 [2.2] 69-5/16 [1760]

ETL

AHRI Certified

3170288 Standard 1230

Note:Speclflcatlonsarebasedon the following conditions:

Cooling: Indoor temperature of ao•F(26.7"() DB/67r (19.4"() WB, and outdoor temperature of 95°F (35"() DB/7S"F (23.9"() WB. Heating:Indoor temperature of 70"F {21.l"C) DB/60"F (15.6-C) WB, and outdoor temperature of 47r (8.3-C) DB/43"f (6.1"() WB. Pipe length: 25ft. (7.Sm), Height difference: Oft. (Om) (Outdoor unit-Indoor unit).

6/ll/l.OiS lntertek

���I CERTIFIED

Fujitsu General America, Inc.

353 Route 46 West Fairfield, NJ 07004

Toll Free: (888) 888-3424 Fax: (973) 836-0453 www.alrstagevrf.com http://www.alrstagevrf.com/

��!?I CERTIFIED

oO ATTACHMENT 1

FUJITSU SUBMITTAL AOUA96RLBV1

_AIRSTAGE·V-H

8 Ton Heat Pump Outdoor Unit - 208/230 VAC, 3-Phase, 60Hz , l X (AOUA96RLBV1)

Job Name _ Location Engineer

Submitted To Submitted By _

Reference

Inverter driven compressor New style high power DC fan motor.

Blue fin heat-exchanger (Corrosion resistance)

• 10 year Extended Warranty on parts and compressor. See Warranty Statement.

• Optional: Internet, BACnet, LonWorks, or Modbus communication.

Date

ApprovaI Construction

Unit No Drawing No

Note: Specifications are based on the following conditions:

Cool!ng: Indoor temperature of BO"F {26.rc) DB/6rF (19.4-C) WB, and outdoor temperature of 95°F (3s·q DB/7S"F (23.9-C) WB. Heating: Indoor temperature of 70°F (21.l"C) DB/60-f (1S.6'C) WB, and outdoor temperature of 4rF (8.3"C) 06143°F (6.l"C) WB. Pipelength: 25ft. (7.5ml,Height difference: Oft. (Om) (Outdoor unit - Indoor unit).

4i30WJ18 lntertek

Fujitsu General America, Inc.

353 Route 46 West FairAeld, NJ 07004

Toll Free: (888) 888-3424 Fax: (973) 836-0453 www.airstagevrf.com

IFB No. 420-1-26

CAPACITY

Nominal Cooling Capacity - BTU/h [kW]

96,000 (28.1]

OPERATING TEMPERATURES

Operating Temp. Cooling (DB) - °F [0(] 5 to 115 [-15 to46]

Nominal Heating Capacity- BTU/h [kW] 108,000 (31.7] Operating Temp. Heating (DB) - "F ["CJ -4 to 70 [-20 to 21] Nominal Tonage- Ton(s) 8

Maximum Connectable Indoor Units 16

Connectable Capacity 50% to 150% EFFICIENCY

Cooling Power Input - kW 7.67 EER Cooling (Ducted/Non Ducted) 11.3/ 11.7 Heating Power Input - kW 7.9 IEER Cooling (Ducted/Non Ducted) 20.20 I 23.60 Unit Group 1X (AOUA96RLBV1) COP/ High Heating 47°F (Ducted/Non Ducted) 3.60 / 3.72

ELECTRICAL

Electrical Power Requirements 208/230 VAC, 3-Phase, 60Hz WIRING

Voltage Range Maximum Circuit Breaker -A

1B7 to 253 VAC so

Communication Cable LonWorks (Fujitsu Pink Cable. See AE Bulletin 009)

Minimum Circuit Ampacity (MCA) -A 41

Cooling Power Input - kW 7.67 PIPING

Heating Power Input - kW 7.9 Max. Total Refrigerant Line Length - ft [ml 3,280 [1,000] Maximum Starting Current (MSC) -A 33.2 Max Height Diff. (OD & ID)(Upper/Lower) - ft [m] 164/131 [50/40) Compressor - Rated Load Amperage (RLA) - A 25 Max. Refrig. Line Length 1st Sep. tube & furthest IU - ft [m] 295 (90) Fan Motor - Full Load Amperage (FLA) -A

COMPRESSOR

3 Pipe Connection Method: Liquid/Gas Pipe Connection: Liquid - in [mm)

Brazed 1/2 [12.70)

Compressor Type Rotary Inverter Pipe Connection: Discharge Gas - in [mm] 7/8 [22.22] Refrigerant Type R410A

Refrigerant Charge - lbs [kg] 25.79 [11.70]

Compressor Crankcase Heater - W Refrigerant Oil/ Lubricant

2X 35 VG74 (Ester oil)

SOUND

Sound Pressure Levels (Cooling/Heating) - dB(A) 59 / 59

Compressor Capacity Control - Steps/Range 951 / 20 - 115

WEIGHT

Net Weight - lbs [kg) 564 [256] Fan Type Propeller fan Gross Weight - lbs [kg] 611 [277) Fan Airflow Rate - CFM [m3/h] 6,533 [11,100]

Fan Power Output - W 740 DIMENSIONS

Fan Motor - Full Load Amperage (FLA) -A 3 Dim.Net (HxWxD) - in [mm) 66-9/16 X 36-5/8 X 30-1/8

External Static Pressure (Max) - in.WG [Pa] 0.32 [BO) [1690 X 930 X 765)

HEAT EXCHANGER

H. E. Pipe Type (Material)

Grooved H-pin (Copper)

Dim.Gross (HxWxD) - in [mm)

71-5/16 X 39-7/16 X 33-3/8

H. E. Fin Tube (Material) Corrugate (Aluminum) (1811 X 1002 X 847) H. E. Fin Surface Treatment Corrosion resistance (Blue fin)

H. E. Fin Pitch - FPI [mm] 18 [1.45) H. E. Rows x Stages 3 X 60 CODE

H. E. Face Area - Ft2 [m2] 23 [2.2] ETL 3170288 H. E. Length - in [mm] 69-5/16 [1760) AHRI Certified Standard 1230 http://www.airstagevrf.com/

IFB No. 420-1-26 1

General Provisions (Updated 4/2013)

ATTACHMENT 2

GENERAL PROVISIONS

FOR

GOODS AND SERVICES

HAWAII REVISED STATUTES (HRS)

CHAPTER 103D

Attached are the General Provisions, dated April 2013 which are made a part of all offers in response to the solicitation for goods and services. These provisions are in addition to the special provisions provided in the individual solicitations.

Offerors are cautioned to read and understand all the terms and conditions contained in the General Provisions as these provisions will also be made part of the contract for goods and services.

GENERAL PROVISIONS

FOR

GOODS AND SERVICES

TABLE OF CONTENTS

PAGE NO.

1. DEFINITION OF TERMS ..................................................................................................... 3-5

2. COMPETENCY OF OFFEROR

3. OFFER INCORPORATES SOLICITATION

4. PREPARATION OF OFFER

5. LATE OFFERS, LATE WITHDRAWALS, AND LATE MODIFICATIONS

6. DISQUALIFICATION OF OFFERORS................................................................................ 6-7

7. IRREGULAR OFFERS

8. STANDARDS OF CONDUCT

9. CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS ................ 7-8

10. ACCEPTANCE OF OFFER

11. EXECUTION OF CONTRACT ............................................................................................ 8-9

12. CONTRACT BOND

13. FAILURE TO EXECUTE CONTRACT

14. RETURN OF OFFER GUARANTIES

15. PAYMENT .......................................................................................................................... 9-10

16. DELIVERY EXTENSIONS

17. PERSONAL LIABILITY OF PUBLIC OFFICIALS

IFB No. 420-1-26 4

1. DEFINITIONS OF TERMS

Terms as used in these General Provisions, unless the context requires otherwise, shall have the following meaning:

a. BID

Bid means any offer submitted in competitive sealed bidding or in the second phase of multi-step bidding.

b. BID PROPOSAL GUARANTY OR SECURITY

The security when required, furnished by an offeror with his offer to ensure that the offeror will enter into the contract with the STATE and execute the required contract and payment bonds covering the work contemplated, if his offer is accepted.

c. CONTRACT

Contract means the combination of the solicitation, including the instructions to offerors, the specifications or scope of work, the special provisions, and the general terms and conditions; the offer and any…