This attachment document outlines the consolidated vendor timelines and deliverables for the Illinois Department of Public Health (IDPH) Invitation for Bid (IFB) 26-482DPH-OFCDI-B-50488 for nucleic acid amplification assay testing instrumentation and supplies. The solicitation seeks a fully automated NAAT platform capable of simultaneously detecting Neisseria gonorrhea and Chlamydia trachomatis from multiple specimen types, with the instrumentation to be centrally located at the IDPH Carbondale Laboratory. IDPH estimates annual test volumes of 25,000 tests each for NG and CT, along with 30,000 collection kits annually, though these figures are estimates only. The bid submission deadline is February 25, 2026, with written questions due within fifteen days of the January 14, 2026 publication date. Critical performance milestones include instrument installation and validation within 90 calendar days of contract execution, on-site training within 10 business days of installation, and a STARLIMS/LIMS bi-directional interface completion within 30 calendar days of installation. The initial contract term is five years with options to renew for up to five additional years, resulting in a maximum ten-year term. Additional deliverable requirements include order fulfillment with tracking information within 24 hours, on-site service response within 24 business hours, 24-hour parts delivery, technical support availability from 7:00 a.m. to 7:00 p.m. CST Monday through Friday, and proper temperature-controlled shipping with vendor field service engineer presence at delivery.
Pricing must be submitted as a firm, fixed-price per test kit with all ancillary costs including instrumentation rental, maintenance, parts, shipping, and support services included in the per-kit fee with no additional charges regardless of volume variances from estimated quantities. Award will be made to the lowest priced responsive and responsible bidder, and renewal pricing must remain at the same rate as the initial contract term. The procurement contains no Business Enterprise Program goal or set-aside designation, meaning all qualified vendors are eligible to bid regardless of ownership status. The contract prohibits subcontracting entirely, requiring all services to be performed in the United States at the Carbondale Laboratory location, and vendors must comply with Illinois prevailing wage requirements where applicable. Bidders must carry general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The contract may be partially or wholly funded with federal funds, with funding percentages and dollar amounts to be disclosed upon notice of award, and a $15 administrative fee applies to any contract awarded at $1,000 or more. The State of Illinois retains the right to terminate the contract for convenience with thirty days' notice without penalty and may terminate for cause immediately if performance jeopardizes health, safety, or property.