IFB_5000_BRS1080_0600_v2.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Citywide Office Moving & Relocation Services
- Solicitation number
- IFB 5000 BRS1080
- Issued by
- Texas
About this file
This is a pricing submittal sheet for Invitation for Bid (IFB) 5000 BRS1080 issued by the City of Austin for citywide office moving and relocation services. The scope encompasses all labor, materials, and equipment necessary to execute office moves and staff relocations within or between City buildings, with interim storage available on an as-needed basis. Pricing is structured across four categories: Category 1 includes hourly labor rates for movers, drivers, supervisors, and installers during regular business hours (Monday-Friday, 8:00 AM-5:00 PM, estimated 400-1,000 annual hours) and non-regular hours (estimated 100-200 annual hours); Category 2 covers rental equipment and moving supplies with estimated annual quantities including 40,000 reusable crates, 100 rolls each of shrink wrap and packing tape, and various equipment such as pallet jacks, safe jacks, dollies, panel carts, and gondolas; Category 3 addresses interim off-site storage pricing (informational only, not used in award determination); and Category 4 allows bidders to propose optional non-specified related services. Bids were due October 20, 2026 at 2:00 PM CT, with written questions due October 9, 2026 at 5:00 PM CT. The contract is fixed-price for the initial 24 months with potential economic price adjustments thereafter.
All pricing must be all-inclusive with no separate charges permitted for administrative costs, overhead, vehicles, transportation, travel time, mileage, or fuel; all tools, labor, travel, and equipment necessary to perform services must be provided by the contractor. Local-business and small-business preferences of up to 5% apply to offers up to $500,000, with a 3% small-business discount for offers between $500,000 and $50 million. All contractor employees and subcontractors must be compensated at a minimum living wage of $22.15 per hour, with annual certification and employee verification required. The City reserves the right to award a single contract based on overall low cost or multiple awards by line item, category, or combination as deemed most advantageous. Procurement Specialist Bridney Stewart serves as the primary contact at (512) 974-3127. No MBE/WBE subcontracting goals apply, and payment is due within 30 calendar days of invoice receipt or deliverable acceptance.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_BRS1080_0600_v1.xlsx | XLSX spreadsheet | |
| IFB_5000_BRS1080_PAC1_v2.pdf | ||
| IFB_5000_BRS1080_PAC2_v1.pdf | ||
| IFB_5000_BRS1080_PAC1_v1.pdf | ||
| IFB_5000_BRS1080_ADD_1_v1.pdf |
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Text version
Table 1 PRICING SUBMITTAL v.1
CITYWIDE OFFICE MOVING AND RELOCATION SERVICES
| Solicitation No.: | IFB 5000 BRS1080 |
| Procurement Specialist: | Bridney Stewart |
| "Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing. |
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of ""0"" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of ""no bid"" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a ""no bid"" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City."
| CATEGORY 1 - HOURLY LABOR RATE | ||||
| The estimate shall not include a separate charge for administrative, overhead, per diem, vehicles, and transportation (i.e. travel time, mileage, and fuel) costs. These expenses shall be included in the hourly rates and shall not be paid separately. Travel time to and from the job site shall not be billed. | ||||
| ITEM NO. | LABOR DESCRIPTION | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 1.1 | Labor rate for Mover during normal business hours, defined as Monday through Friday 8:00am - 5:00pm | 1,000 | $0.00 | |
| 1.2 | Labor rate for Driver during normal business hours, defined as Monday through Friday 8:00am - 5:00pm | 400 | $0.00 | |
| 1.3 | Labor rate for Supervisor during normal business hours, defined as Monday through Friday 8:00am - 5:00pm | 400 | $0.00 | |
| 1.4 | Labor rate for Installer during normal business hours, defined as Monday through Friday 8:00am - 5:00pm | 400 | $0.00 | |
| 1.5 | Labor rate for Mover during non-regular business hours, defined as Monday through Friday 5:01 pm -7:59am, Saturday, Sunday and City Holidays | 200 | $0.00 | |
| 1.6 | Labor rate for Driver during non-regular business hours, defined as Monday through Friday 5:01 pm - 7:59am, Saturday, Sunday and City Holidays | 100 | $0.00 | |
| 1.7 | Labor rate for Supervisor during non-regular business hours, defined as Monday through Friday 5:01 pm -7:59am, Saturday, Sunday and City Holidays | 100 | $0.00 | |
| 1.8 | Labor rate for Installer during non-regular business hours, defined as Monday through Friday 5:01 pm -7:59am, Saturday, Sunday and City Holidays | 100 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1 = | $0.00 |
| CATEGORY 2 - RENTAL EQUIPMENT AND MOVING MATERIALS/SUPPLIES | |||||
| ITEM | |||||
| NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL | |||
| QUANTITY | UNIT PRICE | ||||
| (EACH) | EXTENDED PRICE | ||||
| 2.1 | Moving Reusable Crate Rental (Each shall include any required labels) | 40,000 | $0.00 | ||
| 2.2 | Roll of Shrink Wrap | 100 | $0.00 | ||
| 2.3 | Roll of Clear/Packing Tape | 100 | $0.00 | ||
| 2.4 | Pallet Jack Rental | 20 | $0.00 | ||
| 2.5 | Safe Jack Rental | 20 | $0.00 | ||
| 2.6 | 2 Wheel Dolly Rental | 20 | $0.00 | ||
| 2.7 | 4 Wheel Dolly Rental | 500 | $0.00 | ||
| 2.8 | Panel Cart Rental | 100 | $0.00 | ||
| 2.9 | Gondola Rental | 400 | $0.00 | ||
| SUBTOTAL FOR CATEGORY 2 = | $0.00 | ||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 = | $0.00 |
| CATEGORY 3 - INTERIM OFF-SITE STORAGE (PRICING FOR THIS SECTION WILL NOT BE USED TO DETERMINE AWARD) | ||
| The City may require Contractor to provide this service. In order to be paid for those additional services or products, provide the unit of measure and the price you would charge the City. This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. | ||
| ITEM | ||
| NO. | ITEM DESCRIPTION | UNIT PRICE |
3.1 Off-site Interim Storage for City Property (per vault per day)
CATEGORY 4 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM | ||||
| NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE | |
| 4.1 | Emergency Services (flat fee) (under 24 hour notice - billed in addition to labor rate) | Each | ||
| 4.2 | ||||
| 4.3 | ||||
| 4.4 |
COMPANY NAME:
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