IFB #495-26 Roadway Rehabilitations and Culvert Replacements 1

DAWSON COUNTY GEORGIA

INVITATION FOR BIDS (IFB)

ROADWAY REHABILITATIONS AND CULVERT

REPLACEMENTS

IFB #495-26

Submission Deadline:

April 16th, 2026 at 10:30 a.m. (EST)

Delivery Address:

Dawson County Board of Commissioners

Attn: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Important: The responsibility for submitting a response to this IFB on or before the stated date and time lies solely with the offeror.

Issue Date: 3/17/2026

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 2

IFB #495-26 Roadway Rehabilitations and Culvert Replacements

Table of Contents

Invitation to Bidders

IFB Timeline

General Overview

General Conditions

Bid Specifications

General Terms

Vendor’s Checklist Form

Vendor’s Information Form

Vendor’s Price Bid Form

Bid Bond

Vendor’s Reference Form

Execution of Bid Form

Addenda Acknowledgement Form

Drug Free Work Place Form

Certificate and Statement of Non-Collusion Form

Georgia Security and Immigration Compliance Act Affidavit

Sample Contract

Map

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 3

Invitation To Bidders

Dawson County is seeking sealed bids from qualified vendors for materials and labor to perform roadway rehabilitations and culver replacements on three-county maintained roads and four culverts.

All relevant specifications and requirements are outlined in Section II of this solicitation package. Bidders are encouraged to review this entire packet carefully before preparing their submission.

Bid Submission Instructions Complete bid packages must be submitted in a sealed envelope or container clearly marked with the Bid Name and Bid Number. Submissions must include a completed Vendor Price Proposal Form and be typed or printed in ink. Handwritten or incomplete proposals may not be considered. Electronic copies of the bid documents are available at:

https://www.bidnetdirect.com//dawsoncounty

Pre-Bid Meeting:

There will be a Non-Mandatory Pre-Bid Meeting on Monday, April 6, 2026 at 10:30AM. This will be held in the Administration Office Conference Room located at:

25 Justice Way, Suite 2204 Dawsonville, GA 30534

Questions & Clarifications:

All questions must be submitted in writing via email to:

Hanna Milford, Purchasing Manager Hmilford@dawsoncountyga.gov

Questions are due by April 8, 2026 at 5:00PM. Responses to all inquiries will be posted on both the Dawson County website and the Georgia Procurement Registry by April 10, 2026 at 1:00PM. Any changes to the scope or terms of this solicitation will be issued via formal addendum.

Equal Opportunity Statement:

Dawson County is committed to providing equal opportunity for all businesses and does not discriminate on the basis of race, color, religion, sex, national origin, disability, or veteran status. This policy ensures that all segments of the business community have fair access to County procurement opportunities.

Please note that Dawson County does not guarantee a minimum or maximum value for this contract. We appreciate your interest in doing business with Dawson County and look forward to your participation.

Sincerely, Hanna Milford, Purchasing Manager

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Section I – General Overview

1. Bid Submission

The offerors shall package and seal its submittal so that they will not be damaged in mailing. One (1) original of the complete signed submittal must be received, April 16, 2026 at 10:30AM, be submitted in a sealed envelope stating on the outside the vendor’s name, address, IFB #494-26 Longview Drive Roadway and Drainage Improvements and delivered to:

Dawson County Board of Commissioners Attn: Purchasing Manager 25 Justice Way, Suite 2223 Dawsonville, Ga 30534

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

Hand Delivery: Hand Delivery copies may be brought to the above address between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncountyga.gov. No submission will be accepted after 3:00PM on the date listed above, at which time all company names and offers received will be publicly read aloud.

GPS Location: Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice Way. Proposers should verify address is in Dawson County and not a surrounding community.

2. Contact Person

Vendors are encouraged to contact Hanna Milford, Purchasing Manager via email at hmilford@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise prior to the Deadline for Questions due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the vendor’s submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except through the Purchasing Manager named herein, or as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision.

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3. Additional Information/Addenda

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the County’s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids.

Vendors must acknowledge an issued addenda by including the Addenda Acknowledgement with the submittal. Bids which fail to acknowledge the vendor’s receipt of any addendum may result in the rejection of the offer if the addendum contains information which substantially changes the Owner’s requirements. Absence of acknowledgement does not release the Bidder from being held to any changes/information released in the addenda.

4. Late Submittal and Late Modifications

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a Bid not properly addressed and identified, and/or delivered to the proper designation.

5. Rejection of Bids/Cancellations

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this IFB at any time.

6. Minimum IFB Acceptance Period

Submittals shall be valid any may not be withdrawn for a period of ninety (90) days from the date specified for receipt submittals.

7. Non-Collusion Affidavit

By Submitting a response to this IFB, the vendor represents and warrants that such Bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham Bid, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a Bid, the vendor represents and warrants to that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the Bid or in the contract which may be made under it, or in any expected profits to arise there from.

8. Cost Incurred by Vendors

All expenses involved with the preparation and submission of the IFB to the Dawson County Board of Commissioners, is the responsibility of the vendor(s).

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9. Bid Opening

Bids will be opened and read immediately following the bid deadline at the physical address stated in this document. A copy of the bid tabulation to the IFB will be posted on the County Website within three (3) days after the IFB has been opened.

10. Open Records

All materials submitted in connection with this IFB will be public documents and subject to the O.C.G.A. § 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore; the affidavit must be detailed, citing specifically the portions of the bid/proposal containing any trade secrets. All such materials shall remain the property of Dawson County and will not be returned to the respondent.

11. Taxes

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relations to this project. Selected vendor will be provided with Dawson County’s Sales and Use Tax Certificate of Exemption number upon request.

12. Vendor Information

All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a Bid.

13. Insurance

Selected vendor will be required to provide a Certificate of Insurance as proof of liability and workman’s compensation insurance while under contract with Dawson County. Workman’s Compensation insurance should be as required by the State of Georgia. General Liability at a minimum should cover $1,000,000 per incident and automobile insurance of $500,000 combined single limit per accident for bodily injury, property damage. Dawson County Board of Commissioners shall be named as additionally insured for the project herein.

14. Bonds

If required, under Section II – Scope of Work of this document, any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

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15. Anti-Discrimination Dawson County, in accordance with the Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that n any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation to Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964. In every contract of over $10,000 the provisions below apply.

During the performance of this contract, the contractor agrees as follows:

o The contract will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

o The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

o Notices, advertisements and solicitations places in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

The contractor will include the provisions of 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

16. Georgia Security and Immigration Compliance Act Vendors submitting a qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

17. Gratuities

Dawson County acknowledges that it may be customary to provide gifts to employees or departments. However, it shall be unethical for any County employee involved in making procurement decisions to have personal investments in any business entity that creates a Conflict between their private interests and their public duties. It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or recommendation concerning a solicitation.

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Section II – General Conditions

Dawson County Purchasing Department is soliciting sealed bids from licensed, qualified vendors with demonstrated competence and experience to provide all labor and materials required to perform roadway rehabilitations and culvert replacements on three-county maintained roads and four culverts.

Liquidated Damages have been set at $1,000.00 per day under the General Terms and Conditions of this contract. The tasks are listed in order in which work is to be performed. The construction schedule will be pre-approved by the Public Works staff.

Retainage The vendor’s fee will be paid on a Net 30 basis less 5% retainage for the entirety of the contract, until completion. Upon completion of the work, and once the authorized contract representative determines that the work is reasonably satisfactory, the County will release the retainage to the contractor on a Net 30 basis.

Contract Period The initial term of a contract awarded as a result of this Invitation for Bid shall be from date of award through acceptance of this project from the County. Each task shall be completed no later than ninety (90) days, and will begin on the start date contained within the Notice to Proceed letter to be issued after award.

The Contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

If at any time the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

Dawson County will not incur any costs as a result of preparation of a response for this IFB.

Scope of Work Contractors must be qualified to perform the scope of work listed below. Qualifications include at a minimum of five (5) years’ experience with grading, paving, and storm drainage as specified in the options listed.

Contractor shall be prequalified through the Georgia Department of Transportation (GDOT) and shall submit the GDOT certificate with their response.

Contractor shall provide all labor and materials required to perform roadway rehabilitations and culvert replacements on three-county maintained roads and four culverts.

Dawson County shall be responsible for all work involving the materials, testing, and inspections.

Contractors must provide all equipment, materials and labor to complete the scope of work as detailed, but not limited, to below:

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TASK 1 – Afton Road:

Deep patch, mill and overlay from State Route 183 to Pickens County line, approximately 4.41 miles

Mill includes the 2-foot paved shoulders Material Transfer Vehicles (MTV) shall be utilized throughout the entire project No rollers may cross the bridge Before final striping, sand blast bridge deck Driveways are 20ft maximum or smooth tie-in

TASK 2 – Emma Terrace:

Mill, overlay, and widen payment 2 additional feet from State Route 183 to State Route 136 approximately 0.28 miles.

Milling includes 4” deep for paved shoulders Paving and striping requirements are 10’ lanes and 2’ paved shoulders

TASK 3A – Cowart Road

Turn-Key Full Depth Reclamation (FDR) from State Route 53 to Kelly Bridge Road approximately

2.4 miles

Total roadway pavement width is to be 24 feet Set pavement cross section slope to 2% cross slope from centerline crown Utilize a non-contacting or sonar type ski to ensure smoothness with paver Paving and striping requirements are 10’ lanes and 2’ paved shoulders Include centerline raised pavement markings (RPM’s) Reset all mailboxes per USPS standards before top surface is placed Mailboxes shall be installed with expandable cement foam (two parts) Prepare to replaces mailboxes that cannot be moved or too damaged to be moved Place an electronic message board on either end of the project no less than 10 days prior to lane closure advising the traveling public of the project

TASK 3B – Cowart Road Culvert Replacements (see location map for reference) Culvert #1 o Remove existing CMP cross drain pipe and replace with 30” diameter RCP x 80’ length on skew in accordance with most current Georgia Department of Transportation Standard #1030D for pipe culvers and concrete headwalls in accordance with GDOT Standard 1001- B and GDOT 2021 Standard Specifications Section 550-Storm Drain Pipe, Pipe-Arch Culverts, and Side Drain Pipe o Install Type S Sediment Barrier (Sd1-S 2 row) in accordance with the Manual for Erosion & Sediment Control in Georgia.

o Require Storm Drain Outlet Protection (St) in the well defined channel for the minimum apron length and using medium size stone = 2ft o Culvert is laid in a skew to the roadway greater than 10 feet in depth and not located in a live stream.

o Raise elevation of pipe 1.5ft from existing elevation

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Culvert #2 o Remove existing CMP and replace with an 18” diameter x 50’ length RCP cross drain pipe in accordance with most current Georgia Department of Transportation Standard #1030D for pipe culverts and concrete headwalls in accordance with GDOT Standard 1001-B and GDOT 2021 Standard Specifications Section 550-Storm Drain Pipe, Pipe-Arch Culverts, and Side Drain Pipe o Install Type S Sediment Barrier (Sd1-S 2 row) in accordance with the Manual for Erosion & Sediment Control in Georgia.

o Require Storm Drain Outlet Protection (St) in the well defined channel for the minimum apron length and using medium size stone = 2 ft o Culvert is not located in a live stream o Raise elevation of pope 1.0 ft from existing elevation

Culvert #3 o Remove existing pipe and replace with a 30” diameter x 80’ length RCO Cross Drain Pipe in accordance with most current Georgia Department of Transportation Standard #1030D for pipe culverts and concrete headwalls in accordance with GDOT Standard 1001-B and GDOT 2021 Standard Specifications Section 550-Storm Drain Pipe, Pipe-Arch Culverts, and Side Drain Pipe.

o Install Type S Sediment Barrier (Sd-1S 2 row) in accordance with the Manual for Erosion & Sediment Control in Georgia.

o Require Storm Drain Outlet Protection (St) in the well defined channel for the minimum apron length and using medium size stone = 2 ft o Culvert is not located in a live stream and greater than 15’ depth Culvert #4 o Remove existing pipe and replace with a 24” diameter x 80’ length RCP Cross Drain Pipe in accordance with most current Georgia Department of Transportation Standard #1030D for pipe culverts and concrete headwalls in accordance with GDOT Standard 1001-B and GDOT 2021 Standard Specifications Section 550-Storm Drain Pipe, Pipe-Arch Culverts, and Side Drain Pipe.

o Install Type S Sediment Barrier (Sd1-S 2 row) in accordance with the Manual for Erosion & Sediment Control in Georgia.

o Require Storm Drain Outlet Protection (St) in the well defined channel for the minimum apron length and using medium size stone = 2 ft o Culvert is not located in a live stream and greater than 15’ depth

Scheduling and Delivery The Contractor must provide the crew manned by the number necessary to complete the task

The Contractor will attend a pre-construction meeting with County staff to determine start date, timetable coordination and all other pertinent information.

Management Agent/Employees The Vendor shall assign a main point of contact that will be responsible for the project.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

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Warranty Contractor shall provide a two (2) year warranty on all pavement work completed, three (3) year warranty for Full Depth Reclamation, and one (1) year warranty on Task 3B.

Completing the Vendor’s Price Proposal Form

1. Vendors must provide pricing on the Vendor’s Price Proposal Form included in this document.

2. If a vendor does not wish to bid a certain item the response of “No Bid” is appropriate. This does not disqualify vendors. Dawson County will look at the totality of each proposal.

3. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding.

4. Due to the nature of this project, it is vital that all material arrive on or before the proposed number of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element of this IFB.

Payment

1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.

2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in accordance with specifications, quantities, and price set forth on the original order. A Dawson County employee’s signature must appear on the delivery receipt or invoice.

3. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.

4. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.

5. Dawson County reserves the right to deduct from payment any monies owed to Dawson County by the vendor.

6. Itemized all invoices in full. Invoice totals and retainages shall be broken out by Task. Show payment terms, reference Purchase Orders (if applicable).

7. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and products delivered. The County will decide whether to accept or reject items delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to claim reimbursement or damages for such products which are later found to be in non-conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality subject to an adjustment in price be determined by the department.

8. Upon inspection and acceptance of all items, amount due shall be eligible for payment. Bids that require a down payment or mid-payment are not acceptable.

9. Final payment will be based upon actual in-place products and upon acceptance by the County.

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10. Final payment will be based upon actual in-place products and upon acceptance by the County.

11. Dawson County pays on a NET/30 term based on date correct invoice received by our Accounts Payable Department. All invoices should be sent to the designated Public Works Project Manager for review and submission to our Accounts Payable Department.

12. Proof of Licensing: Contractor shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein. The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

13. The successful vendor must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal. If awarded to an out-of-county vendor, that vendor must register their business license with the Dawson County Planning and Development Department within 10 days of award. Fees may apply and are not a part of this agreement. Note:

Only the successful vendor needs to register with Dawson County Planning and Development Department. As of January 1, 2017, there is not a registration fee.

Administration The contract will be administered by the Purchasing Manager with the Dawson County Public Works Director or designee being the main point of contract for all questions during the term of the contract.

Procedures and Miscellaneous Items

1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before responding to this IFB.

2. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

3. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

4. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

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5. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

6. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

7. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the Vendor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Dawson County may have.

8. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia.

9. Any contract resulting from this IFB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then Vendor shall comply with applicable federal, state, and local laws and regulations.

10. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

11. Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent.

Bonds Bid Bond – 5% Payment Bond – 100% Performance Bond – 100%

Determination of Successful Bidder The contract will be awarded to the lowest responsive, responsible Bidder, if awarded.

a. Responsibility The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder:

- Maintains a permanent place of business.

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- Has the appropriate technical experience, where applicable.

- Has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet obligations incidental to this work, where applicable.

- The Bidder shall furnish to the County, all such information and data for this purpose as the County may request.

b. Responsiveness The determination of responsiveness will be made by the County based on a consideration of whether the Bidder has submitted a complete proposal form without irregularities, excisions, special conditions, or alternative bids for any time unless specifically requested on the proposal form.

Final Selection Following review of all qualified offers, a recommendation will be made to the Dawson County Board of Commissioners by the project representative. Following Commission approval, the County will complete the contract process.

The Dawson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals. It is the intent of the County to award all services to one (1) contractor; however, will award in a manner that is in the best interest of the County. The County reserves the right to award any combination or none of the tasks within this IFB.

End of this Section

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Section III – General Terms

1. Addenda, Changes, and Interpretations It is the sole responsibility of each Vendor to notify the Purchasing Manager by E-mail and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question-and-Answer Deadline. Requests received after this date may not be addressed. All questions and requests for information received will be responded to by an official written addendum and uploaded to the solicitation website and Georgia Procurement Registry. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent, be binding upon the County. Such oral explanation should be disregarded. All addenda are a part of the competitive solicitation documents, and each Vendor will be bound by such addenda. It is the responsibility of each Vendor to read and comprehend all the addenda issued.

2. Withdrawal of Bid The Vendor shall give notice in writing of its claim to withdraw its bid without penalty, due to an error within twenty-four (24) hours after the conclusion of the bid opening. Bids may be withdrawn from consideration due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgement mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the quote, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evident drawn from inspection of original work papers, documents and material used in the preparation of the quote sought to be withdrawn. The Vendor’s original work papers shall be the sole acceptable evidence of error and mistake if Vendor elects to withdraw its bid.

No Vendor who is permitted to withdraw a bid shall, for compensation, supply an material or labor to perform any subcontract or other work agreement for the contractor to who the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the services for which the withdrawn quote was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Dawson County’s discretion.

3. Vendor’s Costs The County shall not be liable for any costs incurred by Vendors in responding to this solicitation.

4. Pricing All pricing should be identified on the Vendor’s Price Proposal Form provided in this solicitation.

No additional costs may be accepted other than the pricing and costs stated on the Vendor’s Price Proposal Form. Failure to use the solicitation form and provide pricing as requested in this solicitation may cause your bid to be deemed non-responsive.

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5. Price Validity Prices provided in this bid shall be valid for ninety (90) days from the bid opening unless otherwise extended and agreed upon by the County and Vendor. The County shall award the contract within this time period or request from the recommended awarded contractor an extension to hold pricing until services have been awarded.

6. Taxes Goods and Services are exempt from Federal Excise Tax and Georgia State Sales and Use Tax. A certificate will be furnished upon request. Dawson County is exempt from taxes, but the successful Vendor shall pay all taxes required by law. Dawson County cannot exempt others from tax.

7. Related Expenses/Travel Expenses Your bid must include all costs, including travel. The County will not accept additional costs.

8. Submission and Receipt of Bids To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Vendors shall use the bid documents provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the quote must be made in ink and initialed by Vendor in ink. All information submitted by the Vendor shall be printed, or filled in with pen and ink. Bids shall be signed in ink.

9. Mistakes The Vendor shall examine this IFB carefully. Vendor’s submission of a bid shall be prima facie evidence that the Vendor has complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Vendor from liability and obligations under any contract entered into as a result of this IFB.

Vendors are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this IFB.

10. Qualifications/Inspections Bids will only be considered from Vendors normally engaged in providing the types of goods/services specified herein. The County reserves the right to inspect the Vendor’s facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Vendor’s ability to perform. The Purchasing Manager reserves the right to reject bids where evident or evaluation is determined to indicate an inability to perform.

11. Acceptance of Bids/Minor Irregularities

a. The County reserves the right to accept or reject any or all bids, or portions of bids, and to waive minor irregularities or variances to specifications contained in bids. The County also reserves the right to reissue an IFB.

b. The County reserves the right to disqualify Vendors during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendor. The Vendor will be required to execute a Non-Collusion Affidavit and submit it with the quote documents.

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 17

12. Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Vendor as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications submitted by Vendor Representative designated and authorized to bind the Vendor will be recognized by the County as expressions on behalf of Vendors.

13. Exclusive Contracts Vendor agrees and understand that any contract awarded from this IFB shall not be construed as an exclusive agreement and further agrees that the County may, at any time, secure similar or identical services from another contractor at the County’s sole option.

14. Sample Contracts Attached to this IFB is a draft form of a Sample Contract which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, in the County’s discretion, to include any additional specific terms related to the services being provided. Any questions regarding the form of general services agreement must be submitted in writing by the deadline for questions specified in this IFB.

15. Background Checks Dawson County reserves the right to have any Vendor or potential contractor undergo a Dawson County Sheriff’s Office criminal history background check for any project at the contractor’s cost.

Potential contractors must undergo a background check when working in any County-operated facility, with the associated fees falling under the Contractor’s responsibility.

16. Minimum Qualifications To be eligible for the award of a contract in response to this IFB, the Vendor must demonstrate that they are properly and legally licensed to perform such work. Vendor must also supply documentation of any licenses or certifications that are required for this IFB as mentioned in the Scope of Services. In addition, the Vendor must have no conflict of interest with respect to the County.

16.1 Vendors and principles shall have no record of judgements, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

16.2 Neither Vendor nor any principal, officer, or stockholder, shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), not have they failed to perform faithfully on any previous contract with the County.

17. Public Records/Trade Secrets Careful consideration should be given before submitting confidential information to the County.

County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If a Vendor submits information that contains trade secret information and if Vendor wishes to keep such information confidential, Vendor must submit and attach to such information and affidavit affirmatively declaring that specific information constitutes trade secretes pursuant to the Georgia Trade Secrets Act of 1990, IFB #495-26 Roadway Rehabilitations and Culvert Replacements 18

O.C.G.A 10-1-760 et seq., and the Vendor and County will follow the requirements of O.C.G.A. 50- 18-72(a)(34) related thereto.

18. Reservations for Award and Rejection of Quotes

Dawson County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bid process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual term basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible Vendor whose service meets the IFB’s terms, conditions, and specifications and whose bid is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Vendor, the following, among other factors, may be considered when applicable: the ability, capacity, and skill of the Vendor to perform as required; whether the Vendor can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgement, experience and efficiency of the Vendor, the quality of past performance by the Vendor; the previous and existing compliance by the Vendor with related laws and ordinances; the sufficiency of the Vendor’s financial resources; the availability, quality and adaptability of the Vendor’s supplies or services to the required use; the ability of the Vendor to provide future maintenance, service or parts; and the number and scope of conditions attached to the quote.

19. E-Verify Affidavit Under state law, the County shall not consider any bid or proposal or enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this IFB, regarding contractor’s compliance with the E-Verify program. The contractor’s affidavit form shall be properly completed and submitted with the Vendor’s response to this IFB.

Failure to do so is a material defect and the corresponding bid or proposal will be rejected without evaluation or review by the County.

20. Rules and Submittals of Quotes The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the Vendor.

21. Intent to Award Any notice of intent to award a contract resulting from this IFB and the County’s formal solicitation process may be found on the solicitation website.

END OF THIS SECTION

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 19

Vendor’s Checklist

Company Name:

Please indicate you have completed the required documentation and submit them in the following order.

Vendor’s Checklist Vendor’s Information Form Vendor’s Price Proposal Form Vendor’s Bid Bond Vendor’s Reference Form Execution of Proposal Form Addenda Acknowledgement Form and Any Addenda Issued Proposer’s Certification and Non-Collusion Affidavit Drug Free Workplace Affidavit Georgia’s Security and Immigration Compliance Act Affidavit Contractor Affidavit Sub Contractor Affidavit Proof of Insurance/Certificate of Insurance EEO Form Completed W9 Legal and Character Qualifications Form Copy of Valid Business License

Authorized Signature Title

Print Name Date

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 20

Vendor’s Information Form

1. Legal Business Name:

2. Street Address:

3. City, State & Zip:

4. Type of Business: State of Registration:

(Association, Corporation, Partnership, etc.)

5. Name and Title of Authorized Signer:

6. Primary Contact:

7. Phone:

8. E-Mail:

9. Company Website:

10. Has your company ever been debarred from doing business with any federal, state, or local agency?

Yes No If yes, please state the agency names, dates, and reason for debarment.

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 21

Vendor’s Price Proposal Form (Sheet A)

Company Name: __________________________________________________________

TASK 1- Afton Road

Line Item

Description Estimated Quantity

Unit Unit Cost Total Estimated Cost

1.1 Traffic control, shoulders, signage and mobilization 1

Lump Sum

1.2

Deep patch 3 inch and replace with recycling asphalt concrete 19mm @ 330 lbs/sy including bitum material (locations to be provided by County but includes the paved shoulder) 1,800 Tons

1.3

Recycled asphalt concrete 9.5 mm @ 165 lbs/sy including bitum material 6,000 Tons

1.4

Recycled asphalt concrete leveling, 55 lbs/sy of 9.5 mm including bitum material 1,700 Tons

1.5 Mill butt joints (bridge) 4 Each

1.6 Traffic Stripe (thermoplastic) 1

1.7 Rumble Strips (thermoplastic) 3 Each

TOTAL BID

DAYS TO COMPLETE

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 22

TASK 2 – Emma Terrace

Description Estimated Quantity

Unit Unit Cost Total Estimated Cost

2.1 Traffic control, shoulders, signage and mobilization 1

2.2

Mill 3 inch and replace with Recycling asphalt concrete 25 mm @440 lbs/sy including bitum material (locations to be provided by County) includes 2’ paved shoulders 900 Tons

2.3 Recycled asphalt concrete 9.5 mm @ 165 lbs/sy including bitum material 350 Tons

2.4 Traffic Stripe (thermoplastic) 1

TASK 3A – Cowart Road

Description Estimated Quantity

Unit Unit Cost Total Estimated Cost

3A.1 Traffic control, shoulders, signage and mobilization 1

3A.2 Permanent Grassing – shoulders 1 sum

3A.3

10” Cement Reclaimed Base (includes temp raised lane markers) 24 foot wide 34,000 Sq yd

3A.4 Portland Cement – 75 lb/sy 1,300 Tons

3A.5

B-MOD Asphalt Binder 2” depth, 24 foot wide including bitum material 4,000 Tons

3A.6

12.5 mm 165 lbs/sy TP 1/H Mix SP Asphalt Topping 24 foot wide including bitum material 3,000 Tons

3A.7 Rumble Strips (thermoplastic) 6 Each

3A.8 Traffic Stripe (thermoplastic) including stop bars 1

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 23

TASK 3B – Cowart Road Culverts

Description Estimated Quantity

Unit Unit Cost Total Estimated Cost

3B.1 Traffic control, shoulders, signage and mobilization 1

3B.2 Storm Drain Pipe 18” reinforced concrete pipe 50 LF

3B.3 Storm Drain Pipe 24” reinforced concrete pipe 80 LF

3B.4 Storm Drain Pipe 30” reinforced concrete pipe 160 LF

3B.5

Concrete Headwall Straight Endwall with downstream storm drain outlet protection 8 Each

TOTAL ESTIMATED COSTS

FOR ALL TASKS:

START DATE:

WARRANTY:

(Circle each if compliant)

2-year warranty for all asphalt work 3-year warranty for Full Depth Reclamation 1-year warranty on Task 3B

WARRANTY IF NOT

COMPLIANT:

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 24

Vendor’s Price Proposal Form (Sheet B)

Point of Contact Information:

Name:

E-Mail:

Number:

Authorized Representative Signature Date

Print Name Title

All costs for Dawson County are to be included in the line items above. Additional documents may accompany this form.

IFB #495-26 Roadway Rehabilitations and Culvert Replacements 25

STATE OF GEORGIA

COUNTY OF DAWSON

Bid Bond (Turn this form in with the bond)

KNOW ALL MEN BY THESE PRESENT, that we

, as

Principal, and , as Surety, are help and firmly bound unto Dawson County, Georgia in the sum of

Dollars ($ ) Lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors, and assign, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the County a Proposal for:

NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall, within fifteen (15) days after receipt of conformed Contract Documents, execute a contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the County and executed a sufficient and satisfactory Performance Bond and Payment Bond payable to the County, each in an amount of one hundred percent (100%) of the total contract price, in form and with security satisfactory to the County, then this obligation shall be void; otherwise, it shall be and remain in full force and virtue in law;

and the Surety shall, upon…